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Lead Grant/Contract Administrator

Wayne State University
Michigan, United States
Salary Not Specified
Posted Date
May 18, 2022

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Position Type
Faculty Positions, Business & Management, Business Administration, Management, Administrative, Academic Affairs, Academic Administration, Faculty Affairs, Business & Administrative Affairs, Grants & Contracts
Employment Type
Full Time
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Position Information

Posting Details

Posting Number

Position Title
Lead Grant/Contract Administrator

Number of Vacancies

06 - School of Medicine

Primary Department
H0670-Research and Graduate Programs

Working Conditions
Wayne State University requires all students, faculty and staff to be fully vaccinated against COVID-19 with limited exceptions. Learn more at:

Essential Functions (Job Duties)
Ensure all applications meet agency and university guidelines, published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review; obtain necessary approvals as appropriate. Alert Business Affairs Officer, Associate
Dean for Research, and/or the Dean when cost sharing or matching funding is involved.

Develop and implement standards, policies, and procedures for pre-award processes within the College, to ensure programs operate efficiently and present faculty research at its best.

Serve as liaison between faculty, sponsors, Sponsored Program Administration teams, collaborators and other involved parties. Triage and respond to requests. Investigate, monitor and communicate with faculty on new and potential sources of grant revenue in support
of existing, planned, and contemplated programs.

Train staff on pre-award process, University proposal systems, and pre-award policies. Provides consultation, advice, and direction to staff regarding grant and/or contracting issues and methods which will best meet legal requirements and objectives.

Attend conferences, workshops and informational development seminars and keep abreast of current trends and practices pertaining to pre award administration. Serve on college and University-wide committees.

Perform other related duties as assigned.

Unique Duties

Bachelor's Degree in business or related field or an equivalent combination of experience and education.

Minimum of 3-5 years' experience related to grant and contract pre and/or post award activities and oversight, and preferably in a Dean's Office or large research department.

Project Management Skills: Ability to independently manage a variety of projects while ensuring appropriate tracking, quality control, follow-up and multiple deadlines are met. Strong time management.

Communication Skills: Ability to communicate clearly, concisely and professionally, both orally and in writing. Strong presentation and training skills.

Computer Skills: Proficient in Microsoft Office tools including Microsoft Word, Excel, and PowerPoint. Extensive knowledge of Banner FMS, COGNOS, COEUS and WSU Researcher Dashboard preferred.

Planning and Organizational Skills: Demonstrated capacity for multi-tasking, flexibility in face of changing priorities, and the ability to work independently as well as part of a team. Prioritize and plan work activities; adapt to changing conditions and develop strategies to
achieve organizational goals.

Management Skills: Outstanding strategic thinking skills and problem solving abilities. Demonstrating success in training staff in methods and procedures. Strong mentoring and coaching skills. Proven ability to
motivate people and foster collaborations, and inspire confidence to meet common objectives.

Analytical Skills: Ability to interpret and analyze financial reports or other quantitative reports and compile data if necessary in clear and concise format for management decision making.

This is the leadership level where incumbents are responsible for providing functional direction and leadership for a group of grants and contracts administrators. Incumbents at this level have broad
expertise in all aspects of sponsored program administration. They have seasoned skills and serve as a resource to management to identify and evaluate industry trends.

Preferred Qualifications
Master's Degree preferred.

Testing Requirements
Not Applicable

Test Scheduling

Job Type

Job Category
Professional/Administration & Supervisory/Management

Duration of Posting

Fiscal Year of Job Open Date

Job Open Date
(When job is posted in the system)

Job Close Date
(or until suitable candidate is found)

Is this position reposted?

Reposting Reason:

Application Information

Background Check Requirements
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.

Instructions for submitting your application:

Represented Position Message

Funding/Salary Information

Salary (Minimum)
(Non-Academic Only)

Salary (Hire Max)
(Non-Academic Only)

Salary (Maximum)
(Non-Academic Only)

Hourly Rate
(Non-Academic Only)

Salary Range
(Academic Only)

Is Position Bump Ineligible?
(Non-Academic, Represented positions only. Select 'No' for Academic. Select N/A if Non-represented.)
**NOTE: If 'Yes' is selected, then this is a Bump Ineligible Position (BIP). The person who bids or hires into this 100% grant funded position has no bumping rights upon grant expiration or in a reduction of force.

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