Administrative Assistant II
Number of Vacancies
52 - University Press
Wayne State University requires all students, faculty and staff
to be fully vaccinated against COVID-19 with limited exceptions.
Learn more at:WSU Covid-19 Website
Normal office, with occasional off-site event staffing/occasional
nights or weekends.
Essential Functions (Job Duties)
Plan and perform financial personnel, facilities and administrative
activities to ensure operational activities are conducted
responsibly and within established guidelines for a medium size
department within a School, College, Division or Center/Institute
of the University. Position duties required the application of
highly specialized skills which can be acquired through a
combination of job-related training and considerable on-the-job
ESSENTIAL JOB FUNCTIONS
Monitor and reconcile detailed budgets for several general fund,
designated, and restricted accounts. Review and verify budget
revisions and expenditures. Prepare budget projections and plans
and complete statistical reports on activities to keep
administrative head apprised of financial status and operational
activities of department.
Review and initiate non-academic and academic personnel forms and
paperwork. Prepare, maintain and process personnel and payroll
actions and records. Assure adequate staffing levels and regular
payroll payments are attained. May possess signatory authority for
Interview, select and evaluate non-exempt and temporary part-time
support staff. Supervise, train and instruct them on methods and
procedures. Provide direction to department employees on methods
and procedures. Monitor workflow and staffing levels.
Plan and coordinate use of facilities which includes requests for
building maintenance and repair services. Evaluate and maintain
equipment inventory. Oversee departmental facilities and coordinate
space inventory for department.
Conduct monitor and coordinate special projects as assigned.
Prepare a wide array of statistical and administrative reports,
summaries and questionnaires regarding department activities.
Represent the department and serve as liaison to outside
individuals, professional groups and administrators to interpret
administrative procedures and policies and to disseminate
information on department activities.
Perform related work as assigned.
Support Director. Arrange meetings. Compile and track task list for
Director. Execute Directors needs in support of Board of Visitors.
Other tasks as assigned.
Support Acquisitions Department. Process and track Rights &
Permissions Requests. Submit Copyright registration via the Library
of Congress. Transmit author contracts to Biblio and Business
Office, archiving. Prepare Acquisitions Department payments for
Business Office. Arrange Editorial Board Meetings, and compile and
disburse packets. Attend meetings including but not limited to
Transmittal, Pub Program, and Proposal Review meetings.
Support Marketing Department. Prepare Marketing Department payments
for Business Office. Event support, as assigned. Awards
applications, as assigned. Attend Marketing planning
Other tasks as assigned. Attend staff meetings. Expand knowledge
within other departments to support WSUP staff. Long-term research
projects. Maintain library archives and other organizational
Graduation from an accredited college or university supplemented by
coursework in business administration, accounting or related field
and/or an equivalent combination of education and/or
Reasonable knowledge of accounting principles and bookkeeping
procedures and applications.
Reasonable knowledge and experience with University academic and/or
non-academic personnel processing procedures and practices.
Some knowledge of University administrative systems, including
FMS/BAR, HRMS, PPS, GBS, and ATS.
Some knowledge of and experience with PC and computer based
applications and local area network technologies.
Reasonable knowledge of and experience with University policies and
Some supervisory experience required.
Ability to communicate effectively with others.
Strong analytic and problem solving skills.
Ability to establish and meet deadlines, work under extreme
pressure and function independently.
Typically, incumbents have held staff support positions, e.g.
Administrative Assistant, Accounting Specialist, Personnel
Professional/Administration & Supervisory/Management
Duration of Posting
Fiscal Year of Job Open Date
Job Open Date
(When job is posted in the system)
Job Close Date
(or until suitable candidate is found)
Until Suitable Candidate is Found
Is this position reposted?
None (New Posting)
Background Check Requirements
University policy requires certain persons who are offered
employment to undergo a background check, including a criminal
history check, before starting to work. If you are offered
employment, the University will inform you if a background check is
Instructions for submitting your application:
Represented Position Message
This position must be filled pursuant to the provisions of a
collective bargaining agreement, and as such may be filled by a
qualified bargaining unit member, should one apply.
Salary (Hire Max)
Is Position Bump Ineligible?
(Non-Academic, Represented positions only. Select 'No' for
Academic. Select N/A if Non-represented.)
**NOTE: If 'Yes' is selected, then this is a Bump Ineligible
Position (BIP). The person who bids or hires into this 100% grant
funded position has no bumping rights upon grant expiration or in a
reduction of force.