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Records Management Specialist 998976

Xavier University
Ohio, United States
Salary Not Specified
Posted Date
May 19, 2022

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Position Type
Faculty Positions, Business & Management, Management, Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Facilities Management & Physical Plant
Employment Type
Full Time
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Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts and is strongly committed to enhancing equity, inclusion, and diversity. These values are central to our mission . We strive for a climate of respect and inclusiveness that welcomes and supports members from diverse backgrounds and life experiences, is committed unreservedly to open and free inquiry, and deliberately seeks out multiple perspectives.

Position Summary:

Xavier’s Department of Physical Plant is seeking a Records Management Specialist. The Records Management Specialist will serve as the primary person responsible for the organization, standardization, archival, and destruction of the Office of Physical Plant’s records regardless of medium or format. The focus is to professionally manage multiple processes that simplify and modernize accurate access to data which will then allow better access to information and improved decision quality. This requires an experience level of 5-10 years of records management experience preferably within a physical plant or facilities setting. Other duties include confidential administrative assistance and secretarial support to the Vice President, Facilities, construction team, design team, and operations staff that will help them achieve success while performing a myriad of functions. This requires high-level administrative assistant experience and/or office skills; proficient analytical and organizational skills; the ability to work independently in a fast-paced and dynamic environment; strong written and verbal skills for effective communication with individuals within and outside of the university; and the ability to be a self-directed and multi-task oriented individual. The position will report directly to the Vice President, Facilities.

Specific duties include:
  • Records/Database management
  • Administrative support for the Vice President, Facilities
  • Administrative support for the Director, Construction
  • Administrative support for the Director, Plant Operations
  • Administrative support for the Director, Facilities Strategy and Assessment
  • Administrative support for the Project Architect
  • Appointment/meeting scheduling
  • Office management
  • Budget management and reporting, including purchasing of office supplies
  • Assist with web-based changes
  • Travel arrangements
  • Other duties as assigned

  • Experience in records management
  • Experience in facility management
  • High school education
  • 5-10 years administrative experience
  • Demonstrated proficiency in all Microsoft Office software
  • Excellent verbal and written communication skills
  • Ability to work independently on multiple projects
  • Ability to coordinate events
  • Excellent customer service and problem-solving skills
  • Strong database management capabilities
  • Ability to maintain confidentiality
  • Associates degree

Xavier University is an Equal Opportunity Employer committed to enhancing equity, inclusion, and diversity. All qualified applicants will receive consideration for employment without discrimination on the basis of race, skin color, ethnicity, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability.

To ensure consideration, qualified/interested applicants must submit a cover letter, resume and the names and contact information of three professional references on Xavier University's website by June 1, 2022 . Candidates are asked to include in their cover letter a brief statement on how they might support/contribute to Xavier’s commitment to diversity and inclusion.

Xavier University requires all employees to be fully vaccinated against COVID-19. Newly hired employees will be required to provide vaccination status upon on-boarding. Vaccine exemptions may be granted for medical or religious reasons.

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