Administrative Assistant - Experiential Education

COMPANY DESCRIPTION

Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres, just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.

UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve, and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.

As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!

The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.

JOB DESCRIPTION

The College of Health Sciences is seeking applications for an Administrative Assistant - Experiential Education. This is a full-time, 37.5 hours per week, non-exempt position. The Administrative Assistant - Experiential Education is responsible for assisting the College of Health Sciences Experiential Education team (Krannert School of Physical Therapy (KSPT), School of Occupational Therapy (SOT), and Athletic Training (AT) with administrative oversight functions related to experiential education including monitoring adherence to affiliation agreements. The position will require facilitating data management and communication across students, faculty, and community partners including legal offices at UIndy. In addition, this person will coordinate experiential opportunities that occur internal to the curriculum, through the provision of administrative oversight of our community patient program – a network of volunteers who serve as volunteer ‘patients’ for students across KSPT, SOT, and AT.





RESPONSIBILITIES

• Manage data and information related to student experiential education for multiple academic programs with a database and experiential learning management system
• Implement and oversee efficient and effective workflow processes across CHS programs to collect, distribute and manage relevant materials and ensure adherence to affiliation agreements
• Respond to and initiate communications with faculty, students and clinical / community partners, community patient volunteers in writing, by telephone, or by videoconferencing
• Plan and coordinate events, projects and community patient visits
• Maintain student confidentiality consistent with FERPA
• Create and manage department records and reports, including those necessary for program evaluation and accreditation
• Provide instructional and administrative support for experiential learning faculty
• Attend meetings and take minutes
• Assist visitors and respond to inquiries via telephone and email with individuals outside and inside the university
• Prioritize and manage multiple priorities/projects/tasks
• Other duties, including special projects, may be assigned
• Work weekend or evening hours on rare occasion when required

QUALIFICATIONS

• High school diploma or GED required
• Experience working with Microsoft Word, Excel, PowerPoint, Google based programs, and database programs required
• Undergraduate degree preferred
• Experience with learning management systems preferred, with learning to use new systems, and adapting to technology needs required

BENEFITS

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Tuition Discount
• Free Parking