Assistant Director

Dartmouth College
New Hampshire, United States
Salary Not Specified
Posted Date
May 19, 2022

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Position Type
Administrative, Business & Administrative Affairs, Community Relations & Institutional Outreach, Auxiliary Services, Development & Advancement, Alumni Affairs, Conference & Special Event Administration
Employment Type
Full Time

Position Details

Position Information

Posting date


Closing date

Open Until Filled


Position Number


Position Title

Assistant Director

Department this Position Reports to

Conferences & Events

Hiring Range Minimum


Hiring Range Maximum


SEIU Level

Not an SEIU Position

FLSA Status


Employment Category

Regular Full Time

Scheduled Months per Year


Scheduled Hours per Week



Monday through Friday, 8:00 AM – 5:00 PM.

Hybrid work arrangement available.
*Available nights and weekends for event oversight.

Location of Position

5 Allen Street
Hanover, NH 03755

Hybrid work arrangement available.
*Employee must be within commuting distance to campus.

Remote Work Eligibility?


Is this a term position?


If yes, length of term in months.


Is this a grant funded position?


Position Purpose

In collaboration with the Director of Advancement Events and other Advancement staff members, contributes to Advancement’s strategic and tactical development of events and programs that promote specific division objectives by engaging alumni, parents, and friends to support the priorities of Advancement and the College.


Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

* Five years of relevant experience in event management or the equivalent
* Experience in non-profit fundraising and volunteer management, preferably in higher education
* Demonstrated successful work experience in a large and/or complex environment where collaboration with multiple stakeholders and flexibility were essential
* Experience working with the most senior members and clients of an organization
* Demonstrated creative planning, organizational and problem-solving skills
* Demonstrated ability to effectively collaborate and manage high-level internal and external constituents
* Demonstrated mastery of logistical event management
* Ability to be perceptive and responsive to direction set forth from Advancement leadership
* Strong interpersonal and communication skills
* Strong computer skills
* Ability to prioritize and manage details on multiple events concurrently
* Ability to work nights and weekends for event travel and oversight

Note: Employment will be contingent upon possession of a valid U.S. or Canadian driver’s license and continued qualification as an Approved Driver under the Dartmouth College Driver Safety and Motor Vehicle Policy.

Preferred Qualifications

Department Contact for Cover Letter and Title

Cindy Hodgdon Welch, Associate Director of Advancement Business Operations

Talent Acquisition Consultant

Ray Garcia

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment may result in Dartmouth in its sole discretion delaying your start date or rescinding its offer of employment.

Quick Link

Key Accountabilities


In collaboration with Dartmouth colleagues, plans, and manages digital, hybrid and in-person high-profile events that accomplish specific Advancement objectives while maintaining high levels of attention to detail, accuracy, sensitivity, with a continuous focus on the purpose of those activities. Effectively manages internal and external stakeholders in a rapidly changing environment and provides appropriate follow up during the planning process. Participates in the development and execution of a departmental operating plan and individual event plan. Manages daily event operations while working autonomously and as part of multiple teams. Effectively and efficiently uses word processing, spreadsheet, and database programs in daily operations to perform individual tasks, track and assess Advancement work, and streamline operations whenever possible. Utilizes new products and technology for all event types while also determining best utilization of existing online event systems. Gathers, organizes, implements, and presents event-related data. Participates in and implements ways to improve established best practices for event planning and execution. Develops effective working relationships, systems, and processes in support of the department and individual activities and responsibilities. Communicates and collaborates with a range of offices on campus to meet Advancement objectives through Advancement Events programming and planning. As appropriate, works directly with alumni (event hosts, event participants, and other donors).

Percentage Of Time



Manages all aspects of digital, hybrid, and on-site event flow while professionally representing the College to alumni, parents, volunteers, prospects, and donors. Assists in researching and determining preferred event dates for the Advancement events calendar. Independently maintains responsibility for the comprehensive planning and execution of specific alumni and donor-focused events, and other events as determined by senior staff, continually providing the Director updates on the status of events and any potential issues. Oversees and manages event related costs and completes post-event data summaries. Engages the College’s senior officers in Advancement programming. Trains and mentors other event-planning staff while acting as a central source of support and information regarding the best practices of the Advancement Events division.

Percentage Of Time



For onsite events, leads the effort on organizing event logistics such as venue arrangements, catering, communications collateral, program speaker’s needs, and AV. travels to perform site visits for onsite events, meets with volunteers and donors, staffs and executes Advancement events and activities.

Percentage Of Time



Performs other duties as assigned.

Percentage Of Time




Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.


Performs other duties as assigned. -5%
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Talent Acquisition Consultant
    • AbilityJOBS
    • American Library Association
    • CareerBuilder
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Dartmouth College Employment Website
    • Glassdoor
    • Internal Employee Referral
    • HERC
    • Higher Ed Jobs
    • Indeed
    • Inside Higher Ed Jobs
    • LinkedIn
    • National Black MBA Association
    • Recruit Military
    • Prospanica
    • Valley News
    • Other (Please specify below)
  2. If you answered 'Other' to the above question, please specify here

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Additional Document #1

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