Operations Specialist/Assistant to Dean

Posting Details

Posting Details



Job # 038448 Department Code 10019-1140 Department Hendricks Chapel Job Title Operations Specialist/Assistant to Dean Location Syracuse, NY Pay Range Commensurate with experience. Staff Level S5 FLSA Status Exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
Reporting to the Dean of Hendricks Chapel, the Hendricks Chapel Operations Specialist/Assistant to the Dean is responsible for facilitating comprehensive administrative excellence to grow the impact of Hendricks Chapel as the spiritual heart of Syracuse University.

The Hendricks Chapel Operations Specialist/Assistant to the Dean provides oversight for all administrative actions of Hendricks Chapel, is responsible for administrative excellence, and serves as primary administrative point-person for the Dean of Hendricks Chapel in relationship to aligning the chapel mission with internal and external campus and community partners. Qualifications
A Bachelor’s degree in Business Administration, Non-Profit Administration, Human Resources Management, or related fields is required, or equivalent combination of education and professional experience. Preferred candidates will possess demonstrated success in a fast-paced environment with proven record in advancing strategic priorities. Job Specific Qualifications

• Demonstrated success in managing projects
• Outstanding interpersonal skills and emotional intelligence
• Excellent attention to detail
• Ability to maintain confidentiality and exercise independent judgment
• Excellent leadership and collaboration skills
• Demonstrated integrity and the ability to work under pressure
• Must be a well-organized, high-energy, positive-thinking individual that strives for excellence
• Must be able to set priorities, make decisions, and work independently and as part of a team
• Proven ability to develop positive and productive working relationships across divisions, including Board Members & Trustees
• Experience within educational settings is preferred
• Demonstrated commitment to diversity, equity, inclusion, and accessibility

Responsibilities
LEAD ADMINISTRATIVE EFFORTS OF HENDRICKS CHAPEL

• Provide operational vision, leadership, direction, and implementation for all activities at Hendricks Chapel.
• Align strategic priorities with administrative actions, to ensure the advancement of longer-term and shorter-term projects, programs, services, and initiatives throughout Hendricks Chapel.
• Ensure Hendricks Chapel embodies an organizational culture of excellence, including attention to detail and consistency of service delivery.
• Maintain comprehensive understanding of all Hendricks Chapel priorities, functions, relationships, and commitments.
• Perform a variety of professional and executive level administrative operational duties that facilitate the effective and efficient day-to-day operations of Hendricks Chapel.
• Assist with the planning and implementation of significant and long-range initiatives of Hendricks Chapel.

ASSIST THE DEAN OF HENDRICKS CHAPEL

• Implement all administrative, budget, event, and communication activities for Hendricks Chapel.
• Serve as a strategic and confidential advisor to the Dean of Hendricks Chapel.
• Receive, filter, and disseminate all critical information required for Dean of Hendricks Chapel, to ensure efficient and effective decision-making.
• Assist with the Dean’s calendar by scheduling appointments, communicating with campus and community partners, and coordinating meetings.
• Lead and direct all initiatives as assigned by the Dean and serve as primary liaison in relationship to internal and external campus and community partners.

STAFF COLLABORATION

• Collaborate with all staff and chaplains at Hendricks Chapel to expand the chapel’s presence and impact as the heart and soul of the University community.
• In collaboration and compliance with the Human Resources, coordinate aspects of hiring, onboarding, and other employee related transaction for Hendricks Chapel.
• Manage daily activities and services provided to Hendricks Chapel constituencies including solving problems and coordinating operational initiatives.
• Serve as liaison with university offices, schools and colleges, and external constituencies and organizations with the ability to effectively communicate and execute as needed.

FACILITATE ASSESSMENT AND IMPROVEMENT

• Initiate, implement, and evaluate internal processes and procedures to align with the administrative standards set forth by Syracuse University.
• Collect and maintain data related to programs, attendance, and surveys.
• Make independent decisions in the best interest of the areas, consistent with achievement of stated goals and objectives, and University policy and processes.
• Provide administrative and operational oversight of initiatives and activities within Hendricks Chapel.
• In coordination with Budget, Finance & Analytics, assist with the authorization, documentation, and reporting requirements to ensure they are fulfilled and up to date.
• Provide senior level problem solving while working with information of highly sensitive nature.

Physical Requirements
Not Applicable Tools/Equipment
Not Applicable Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu. About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link https://www.sujobopps.com/postings/93661 Job Posting Date 05/18/2022 Application Deadline Full Consideration By Job Category Staff Message to Applicants