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Travel and Direct Pay Manager

University of North Carolina, Wilmington
North Carolina, United States
Salary Not Specified
Posted Date
May 18, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Financial Affairs
Employment Type
Full Time
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Posting Details

Posting Details

​Benefits of Working at UNCW

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for tuition waivers for up to four (4) paid university classes per year including the application fee and book rental, a free membership to the Campus Recreation Center, free flu and vaccine shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our Dare to Learn Academy , Skillport , and the employee assistance program , many of which are offered free of charge.

Recruitment Range


Vacancy Number


Position Title


Working Title

Travel and Direct Pay Manager

Competency Level



Controller - 35100

Primary Purpose of Organizational Unit

The Finance team within the Division of Business Affairs supports the University’s mission, strategic vision, goals, and objectives by providing key financial services efficiently and effectively. The Finance team provides financial services directly to students and the campus community.

The Travel and Direct Pay Office within the Controller’s Office is responsible for timely and accurate university direct pay obligations; non-travel reimbursements for university employees and students; travel reimbursements for all university business travel for employees, student groups, team travel, non-employees, prospective employees, and athletic recruits; maintenance of credit card programs for travelers, and support and maintenance of a cloud-based travel and expense system and invoicing system. The Travel and Direct Pay Office is responsible for maintaining disbursement information related to the integrity of the Chart of Accounts and general ledger; management reporting of trend analysis and metrics; compliance with Federal and State regulations, policies, and guidelines; training programs for campus and a high level of customer service.


Finance - 35150 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The Travel and Direct Pay Manager position is responsible for the following:
· Leadership and supervision of four Travel and Direct Pay staff members.
· Timely and accurate processing of direct pay obligations and employee, non-employee, and student reimbursements.
· Essential accounting functions for month end, quarter end and year end closings.
· Essential functions for annual escheat process.
· Integrity of the Chrome River Travel & Expense module, Direct Pay Invoice module and related third party subsystems.
· Integrity of Disbursement financial data in the University ledger.
· Management of Travel Card and Corporate Card programs.
· Compliance with all University, State and Federal regulations, policies, and procedures.

Minimum Education and Experience Requirements

Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in accounting; or Associate’s degree in business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred education, professional skills and experience

Additional Minimum Requirements:
· 2-3 years of disbursements or general ledger experience.
· 2-3 years of supervisory experience.
· Excellent organizational and time management skills.
· Excellent customer service skills.
· Excellent oral and written communication skills.
· Proficiency in Microsoft Office products.
· Ability to multitask in a high volume/fast paced environment.
· Thorough knowledge of business, financial and general administrative processes in a business setting.

Preferred Education, Knowledge, Skills & Experience:
· 3-5 years of disbursements or general ledger experience is strongly desired.
· 2-3 years of supervisory experience.
· Graduation from a four-year college or university including 12 hours of accounting.
· Experience with Banner Finance or similar ERP or Oracle application.
· Experience with Chrome River or other cloud-based travel and expense system and/or invoicing system.
· Experience in higher education or state agency travel and/or disbursement processes.

Required Certifications or licensure



1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday - Friday

Work Hours

8:00AM - 5:00PM

Type of Position


Anticipated Ending Date if Time-Limited

Position Number


Job Posting Date


Posting Close Date


Number of Openings

Single Incumbent

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section, before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application. Applications must be submitted through the online application system to be considered.

You will be required to attach a cover letter and resume to successfully apply for this position.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. List of 3 Professional References
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity with UNCW? (2022)
    • UNCW Website
    • UNCW LinkedIn Page
    • UNCW Twitter Account
    • UNCW Employee Referral
    • UNCW Instagram Account (UNCW_jobs)
    • UNCW Job Alert
    • Chronicle of Higher Education
    • Diverse Issues in Higher Education
    • Glassdoor
    • Higher Ed Jobs
    • Hispanic Outlook
    • Indeed
    • Inside Higher Ed
    • North Carolina Job Network
    • Women in Higher Education
    • Craigslist
    • Other

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