Administrative Secretary II - Division of Nursing

Title: Administrative Secretary II - Division of Nursing

**Internal Classified Unit Employees who apply in the first 5 working days from publish date will be given due consideration. External applicants will only be considered, after all qualified internal candidates have been deemed unsuccessful.***

Department Dean, Nursing Office

Position Summary:

Performs duties necessary to ensure effective office operations by overseeing division office staff and providing a diverse range of administrative support functions; tracks division office supply and service budgets; oversees the completion of payroll and the input of class schedules; compiles statistical data; maintains complex recordkeeping and filing systems; prepares forms, logs, schedules, and memoranda. Occasional travel between the four college campus programs.

Primary Duties Performed:

• Oversees division office procedures, organizes and directs work flow.
• Hires, trains, supervises, and evaluates student workers.
• Trains new and existing staff in payroll, purchasing and word processing and database usage.
• Oversees all division clerical staff.
• Occasional travel between the four college campus nursing programs.
• Provides administrative support for an associate dean or director by gathering, summarizing, and analyzing data for reports.
• Tracks and provides budget information regarding part-time faculty payroll and division operating budgets.
• Maintains division office records, files, and confidential materials. Completes special projects and reports.
• Oversees the completion of part-time and full-time faculty, professional, and classified payroll and hiring documents.
• Completes purchasing documents and maintains budgetary records.
• Oversees the input in the CRT of division course offerings and resolves room conflicts for division classrooms. Sets deadlines and coordinates information from department chair.
• Makes division travel arrangements. Collects and verifies expense reports for faculty.
• Performs other job related duties as assigned.

Required Qualifications:

• Associate's Degree or equivalent
• 3+ years of progressively, responsible secretarial work experience
• Must pass skills assessment at the intermediate level of proficiency in Microsoft Word software.

OR

• High School diploma
• 5+ years of progressively, responsible secretarial work experience.
• Must pass skills assessment at the intermediate level of proficiency in Microsoft Word software.

Preferred Qualifications:

• Previous secretarial experience in a Nursing or CTE program.
• Supervisory experience and/or project leadership experience preferred.

Salary Range:

$37,087.00 Minimum

Diversity, Equity, and Inclusion:

St. Louis Community College is an Affirmative Action/Equal Opportunity Employer and welcomes individuals with diverse backgrounds, experience, and ideas who embrace and value diversity and inclusivity.