Academic Program Coordinator, Ballmer Institute
Administrative/Professional, Administrative/Office Support,
The Ballmer Institute for Children's
Administrative Program Spec
Appointment Type and Duration:
$18.46 - $27.89 per hour
Review of Applications Begins
Position closes June 1, 2022
Special Instructions to Applicants
Please complete the online application, providing your work history
as well as the names and contact information for 3 references.
Candidates will be notified prior to references being
The Ballmer Institute for Children's Behavioral Health is a new
Portland-based institute that will provide a bold new approach to
addressing the behavioral and mental health care needs of Oregon's
children. The Ballmer Institute was made possible by a lead gift of
more than $425 million from Connie and Steve Ballmer, co-founders
of Ballmer Group Philanthropy.
The Ballmer Institute for Children's Behavioral Health at the
University of Oregon will be the first of its kind, establishing a
new model for behavioral and mental health care, and the most
comprehensive effort undertaken by a U.S. university and its
partners, creating a new model of care.
The Ballmer Institute, the UO will:
- Develop a new level of behavioral health practitioners through
new undergraduate degree and certificate programs. The new degree
program is subject to state approval.
- Deliver science-based early detection, prevention, and
treatment strategies directly into the lives of children and their
- Accelerate the discovery and dissemination of new technologies
and research informed by clinical context.
- Provide scholarships through a $100 million endowment to
graduate a new, diverse and culturally rich workforce prepared to
work directly with those in need.
The Academic Program Coordinator (APC) will provide support to
programs in The Ballmer Institute for Children's Behavioral Health.
This position manages student academic processes and records,
including the admissions process and departmental course
scheduling. This position develops and maintains procedures and
systems to ensure efficient workflow and service delivery related
to student, faculty, and curriculum support. The APC is responsible
for coordinating services, operational support, and communication
to students and faculty, including tracking, scheduling, and
ensuring compliance with policy.
The APC regularly interprets and communicates program, operational,
and institutional policies, procedures, and rules. The APC responds
to routine and non-routine questions. The program faculty consult
with and rely on this position's expertise, knowledge, judgment,
and recommendations regarding program operations and areas for
improvement. Information that the APC disseminates to students and
faculty could impact admissions, degree completion or
The Academic Program Coordinator position reports to the Associate
Director, Ballmer Institute, and is located at UO Portland.
Although the Ballmer Institute will ultimately be located in North
East Portland, current operations will be housed at the existing UO
Portland building in Old Town
- Two years of experience as an administrative specialist or
executive support specialist which included administrative support
for a project, program, or operation. Administrative support
includes those duties beyond clerical/secretarial such as
interpretation of laws, rules, and regulations; administrative data
collection and analysis; and evaluation of projects, processes, and
- An equivalent combination of training and experience
- Strong organizational, interpersonal, and communication
- Acute attention to detail and ability to work in a fast-paced
environment with frequent interruptions and competing
- Potential to contribute effectively to creating a positive,
dynamic, and inclusive working and learning environment.
- Proven ability to be proactive and anticipate needs.
- Outstanding customer service skills and demonstrated desire to
be of service to others.
- Ability to create, learn, and follow processes, demonstrated
good judgment on when and how to deviate from processes, and/or
identify and escalate issues.
- Ability to work with confidential information, demonstrating
appropriate judgement and discretion.
- Bachelor's degree.
- Experience with the application of policies and procedures,
preferably in a higher education context.
- Experience using Courseleaf, GradWeb/Slate, Banner or similar
FLSA Exempt: No
All offers of employment are contingent upon successful
completion of a background inquiry.
This is a classified position represented by the SEIU Local 503,
Oregon Public Employees Union.
University of Oregon students and employees are required to be
fully vaccinated against COVID-19. For additional information see:
The University of Oregon is proud to offer a robust benefits
package to eligible employees, including health insurance,
retirement plans, and paid time off. For more information about
benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative
action institution committed to cultural diversity and compliance
with the ADA. The University encourages all qualified individuals
to apply, and does not discriminate on the basis of any protected
status, including veteran and disability status. The University is
committed to providing reasonable accommodations to applicants and
employees with disabilities. To request an accommodation in
connection with the application process, please contact us at
email@example.com or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex,
national or ethnic origin, age, religion, marital status,
disability, veteran status, sexual orientation, gender identity,
and gender expression in all programs, activities and employment
practices as required by Title IX, other applicable laws, and
policies. Retaliation is prohibited by UO policy. Questions may be
referred to the Title IX Coordinator, Office of Civil Rights
Compliance, or to the Office for Civil Rights. Contact information,
related policies, and complaint procedures are listed on the
In compliance with federal law, the University of Oregon prepares
an annual report on campus security and fire safety programs and
services. The Annual Campus Security and Fire Safety Report is
available online at
To apply, visit https://careers.uoregon.edu/en-us/job/529482/academic-program-coordinator-ballmer-institute