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Assistant University Registrar, Curriculum and Scheduling

Cornell University
New York, United States
Salary Not specified
Posted Date
May 19, 2022

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Position Type
Administrative, Student Affairs, Admissions, Enrollment, Retention & Registrar, Other Student Affairs
Employment Level
Employment Type
Full Time
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Assistant University Registrar,  Curriculum and Scheduling


Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.


As part of the university's comprehensive vaccination program, all Cornell employees are required to have and provide proof of an FDA-or WHO-authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption, regardless of their role and work location.


New hires are required to provide documentation showing full vaccination status (that is, completion of two shots of the Moderna or Pfizer vaccine or one shot of the Janssen/Johnson & Johnson) before their first day of work. If a new hire's vaccination is not complete or information is not received by their start date, the first day of work will be delayed. It is possible in some cases that an offer of employment may be withdrawn.


For additional information on Cornell’s Vaccination Compliance Program:


The Cornell University Office of the University Registrar implements and monitors many academic and administrative policies in coordination with academic units, departments, colleges, and schools to facilitate faculty teaching and student learning. The Office of the University Registrar acts as the steward of academic and student information.  The Office of the Registrar champions the constant renewal of student information systems, adapts operations to changing academic needs, federal, state, and institution policies, and evaluates administrative processes for services improvements. 


The Curriculum and Scheduling team is integral to the Office of the University Registrar (OUR) and supports the mission of the office to create, maintain, and protect the academic records of current and former students.  Led by the Associate University Registrar for Curriculum and Scheduling, the team is responsible for course and class data analysis, system maintenance, classroom and exam scheduling, creation of the University Catalog and Schedule of Classes, as well as providing curriculum and scheduling data analysis and reports to support University initiatives.  The team works closely with OUR colleagues and with college and department contacts across campus to ensure compliance with university, state and federal policies related to course and class data and student records.


Rewards & Benefits

Cornell University takes great pride in offering generous benefits to support our faculty, staff and retirees. Cornell receives national recognition, as an award-winning workplace for our health, wellbeing, sustainability, flexibility, and diversity initiatives!

  • World class, Cornell supported, professional development and educational benefits (i.e., Tuition Free Extramural Student and Employee Degree Program, Tuition Aid for external education, and Cornell’s Tuition Assistance Program).
  • Career Life Balance opportunities such as: Onsite Daycare, Employee Degree Program, Adoption Assistance, Onsite Dining, Employee Wellness.
  • Competitive compensation, generous time-off, and great benefits.
  • Comprehensive health care options, access to wellness programs, employee discounts with local and national retail brands, and generous retirement contributions.
  • Paid Time-Off -- Our leave provisions include three weeks of vacation and 13 holidays: e.g., an end-of-year winter break, from December 25th through January 1st.


Position Summary

The Assistant University Registrar supports the Associate University Registrar for Curriculum and Scheduling, and manages functions related to curriculum and academic scheduling, including: overseeing the annual publication of the university catalog, working with stakeholders to ensure regulatory compliance and accuracy in the student information system and the catalog, and providing training for related systems and applications. The Assistant Registrar will help Curriculum and Scheduling staff, as well as academic department staff, resolve complex problems using informed analysis and sound judgment. The position requires an in-depth understanding of curriculum and academic policies and procedures, as well as current data-delivery methods and reporting systems to support these efforts. Exceptional interpersonal and communication skills, attention to detail, and the ability to work independently are essential to this position.


The primary responsibilities of the Assistant University Registrar for Curriculum and Scheduling include, but are not limited to:

  • Providing stewardship for student academic records and ensuring the accuracy and integrity of data.
  • Managing the publication of the annual academic catalog, working closely with colleges and departments across the Ithaca campus, as well as eCornell, Cornell Tech, and Weill Cornell Medicine campuses.
  • Assist with the maintenance of academic program inventory documentation and reconciliation, including but not limited to the student information system, university catalog and veterans systems.
  • Providing effective communication and outreach to stakeholders; promoting the use of university-wide systems for common functions to improve data quality and security, eliminate duplicative systems, and gain efficiencies.
  • Developing and delivering trainings and training materials for relevant systems and applications; documenting business processes and best practices to assist stakeholders, end users and staff.
  • Participate in system enhancement testing for upgrades and new catalog and curriculum tools
  • Providing guidance and serving as a university resource for all relevant policies and procedures; ensuring compliance with university, state, and federal regulations.
  • Providing data analysis and ad-hoc reporting; working with various groups to define data needs and create reports.
  • Maintaining a culture of professionalism and exceptional customer service.
  • Cross-training with the Assistant University Registrar for Academic Scheduling.


Required Qualifications

Bachelor’s degree and 2-4years of experience, or equivalent combination of education and experience, in higher education student services with an in-depth understanding of student records administration.

  • Demonstrated ability to develop documentation and deliver effective trainings.
  • Experience working in a complex higher education institution.
  • Knowledge of business processes and practices related to academic catalog, course proposal and curriculum management processes in higher education.
  • Working knowledge of Student Information System course, class, and enrollment modules.
  • Understanding of FERPA and other applicable laws and regulations; ability to interpret, apply, and provide guidance on policies.
  • Experience in data analysis and report development.
  • Ability to communicate requirements, problems, issues, and solutions to technical and non-technical users.
  • Familiarity with standard office software packages and reporting tools.


The individual must demonstrate:

  • Outstanding written communication, verbal communication, and interpersonal skills; the ability to establish and maintain collaborative relationships with a variety of stakeholders throughout the institution.
  • Willingness and ability to learn and quickly adapt to new technologies, business processes, and procedures.
  • Proven attention to detail, and exceptional analytical and problem-solving skills.
  • Strong leadership skills and initiative; ability to work both independently and collaboratively.
  • Honesty, integrity, and the ability to maintain a high degree of confidentiality.
  • Commitment to promoting and supporting diversity and inclusion.
  • Exemplary work ethic and commitment to delivering excellent customer service to students, faculty, staff, and other constituents.


Preferred Qualifications

  • Experience working in a registrar’s office.
  • Experience with catalog and curriculum management software such as CourseLeaf, Coursedog, or DigArc.
  • Experience working with Peoplesoft course, class, and enrollment modules.
  • Experience implementing and enhancing new systems, applications, business practices, and policies.
  • Experience developing reports using PS Query, relational databases, and/or web services.
  • Supervisory experience.
  • Master’s degree.


If interested, please submit a cover letter and resume.


No relocation assistance is provided for this position. Visa sponsorship is not available for this position.


Job Titles and Pay Ranges:

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator. The final rate of pay for the successful candidate will be determined considering the following criteria:

  • Prior relevant work or industry experience.
  • Education level to the extent education is relevant to the position.
  • Unique applicable skills.


Current Employees:

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Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter.  You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.


Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email


If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at


Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. – 4:30 p.m. to use a dedicated workstation to complete an online application.


Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.


Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

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