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Manager of Contract Administration

Employer
Embry-Riddle Aeronautical University
Location
Florida, United States
Salary
Salary Not Specified
Posted Date
May 19, 2022

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Position Type
Faculty Positions, Business & Management, Business Administration, Administrative, Business & Administrative Affairs, Financial Affairs, Grants & Contracts, Legal Affairs, Executive, Other Executive
Employment Type
Full Time
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Job Description

About Embry-Riddle Aeronautical University

Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering and other related fields with residential campuses located in Daytona Beach, Florida and Prescott, Arizona. The University’s Worldwide campus provides educational opportunities online and at approximately 130 locations throughout the United States, Asia, Europe, and Central/South America.

As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with the industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security and Intelligence; and Space.

For Academic Year 2020-21, there were over 10,700 undergraduate, graduate, and doctoral students that attended the University’s residential campuses and approximately 32,700 students in total enrolled with the University around the world.

The Opportunity

J oin the Embry-Riddle Aeronautical University Worldwide Campus in this critical role on our Administration and Business Operations team. The Manager of Contract Administration is an administrative contract management position. This position develops, modifies, coordinates, and monitors contract processing and activities. This position is responsible for reviewing contract requests and proposals and for managing all contracts to include include Real Estate Leases (new, extensions & terminations), Memorandums of Understanding, Non-Disclosure Agreements, Letters of Intent, Proposals, Partnership Agreements, Vendor contracts, Legal Matters, Surety Bonds, Certificates of Insurance, and Marketing. The Manager of Contract Administration is also responsible for annual filings for city and county business licenses for U.S. campuses as well as support for routine accreditation activities.

Other Job Roles and Responsibilities Include
  • Developing, modifying, coordinating, and monitoring the processing and timely execution of contracts with the offices of the members of the University Cabinet Leadership Team including the President’s office.
  • Reviewing and analyzing to determine existing contract preparation, processing, monitoring, developing and approval procedures.
  • Revising existing procedures or develops new ones to increase efficiency of contract processing.
  • Developing standard formats to clarify contract terms and provisions; track progress of contracts, administer contracts, and prepare reports to minimize delays and follow up with providers to ensure required contract documents are submitted in a timely manner.
  • Meeting with Chancellor, Vice-Chancellors and Directors to determine necessary terms and provisions to be included in contracts.
  • Participating in contract negotiations with the University’s Chief Counsel, Legal Office representatives and Vice President of Worldwide on the appropriateness of contract terms.
  • Gathering required vendor and financial data from various sources, conduct financial review and analysis; modify contract templates and exhibits as needed.
  • Representing Worldwide in a liaison capacity between departmental staff and other agencies involved in the contract development and approval process. Establishes and maintains effective working relationships with Worldwide Leadership, University Cabinet Members and Leadership of sister campuses in Daytona Beach and Prescott.
  • Facilitating of WW bonds and insurance.
  • Developing and maintaining digital records and prepare various reports as requested by Chancellor and/or Vice Chancellors on an as needed basis (such as Lease Spreadsheets)
  • Responsible for developing contract language standards in close collaboration with University’s Legal Office for existing and new contracts and negotiates contract terms with internal and external business partners.
  • Drafting and submitting notifications, prospectuses, and requests for approval to SACSCOC. Providing guidance to other WW administrative departments on SACSCOC policies to ensure compliance for administrative changes at the campuses.
  • Managing daily aspects of Regional Workforce Board Eligible Training Provider (ETPL) scholarship funding efforts to include: reviewing regulations and requirements, providing recommendations on viability, managing and providing support for application efforts, ensuring adherence to requirements/deadlines, supporting industry partnership efforts, etc.
Qualifications

Required Qualifications
  • High School Diploma or GED equivalent.
  • Contract development, management and administration.
  • Experience presenting to C-Level executives both orally and in writing.
  • Research methods, techniques and standard sources of information as they relate to contract administration.
  • Technical expertise with Microsoft operating systems, Access, Excel, PowerPoint, Word, Outlook/email, and Internet end-user.
  • Excellent written and verbal skills.
  • The ability to interpret and write legal documents.
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