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Events Coordinator, Admission Officer

DePauw University
Indiana, United States
Salary Not Specified
Posted Date
May 19, 2022

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Position Type
Administrative, Business & Administrative Affairs, Community Relations & Institutional Outreach, Alumni Affairs, Conference & Special Event Administration, Student Affairs, Admissions, Enrollment, Retention & Registrar, Other Student Affairs
Employment Type
Full Time
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DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply.

All employees of DePauw University must be vaccinated against COVID-19 or request a religious, medical, or philosophical exemption.

This position will remain open until filled.

Please go to University Profile for more information about DePauw.


The Events Coordinator, Admission Officer is responsible for all aspects of planning, organizing, and executing successful in-person and virtual events for prospective students and families. The Events Coordinator will work as part of the visit experience team, and will be expected to assist in individual visits when needed. This role will support recruitment goals by conducting admission interviews, representing DePauw at virtual recruitment events, evaluating candidates for admission, and contributing to the goal of increasing the number of visitors to campus.

This role will serve as an admission officer and will exemplify DePauw's efforts to continually enroll a broadly diverse, bright, and talented class of students. The Events Coordinator will contribute to DePauw's "uncommon commitment to the liberal arts'' and the university mission of "preparing the leaders that the world needs" by being a key contributor in achieving DePauw's enrollment goals and enrolling students who are best suited to the transformational educational experience at DePauw.


Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)
  • Support prospective and incoming students and their families in their college search and application process.
  • Execute all functions related to in person and virtual events planning, scheduling and hosting.
  • Develop a calendar of in person and virtual events to augment the work of territory managers and achieve target goals of student visitors.
  • Correspond with families pre- and post-visit.
  • Represent DePauw at virtual recruitment events and college fairs.
  • Assist Visit Coordinator with on-campus visit preparation.
  • Interview prospective students to enhance their level of interest in the University and to evaluate their academic readiness for the rigors of a DePauw education.
  • Participate in workshops, retreats, seminars, and presentations in order to enhance professional growth and development.
  • Produce reports on key indicators, to be agreed upon with the Director of the Visit Experience, in order to communicate event effectiveness in the context of future goals and past performance.
  • Other duties and responsibilities as assigned by the Director of the Visit Experience which supports recruitment efforts and general enrollment goals.


Competency Statement(s)
  • Accountability - Ability to accept responsibility and account for decisions and actions.
  • Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
  • Analytical Skills - The ability of the individual to gather raw data and to process that data into a meaningful form.
  • Autonomy - Ability to work independently with minimal supervision.
  • Communication, Oral - Ability to communicate effectively with others using the spoken word.
  • Communication, Written - Ability to communicate in writing clearly and concisely.
  • Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
  • Creative - Ability to think in such a way as to produce a new concept or idea.
  • Detail Oriented - Ability to pay attention to the minute details of a project or task.
  • Diversity Oriented - Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders, including being mindful of experiences related, but not limited to: age, gender, race, ethnicity, religion, socio-economic status, sexual orientation, and/or job type.
  • Energetic - Ability to work at a sustained pace and produce quality work.
  • Goal Oriented - Ability to focus on a goal and obtain a predetermined result.
  • Innovative - Ability to look beyond the standard solutions.
  • Interpersonal - Ability to get along well with a variety of personalities and individuals.
  • Organized - Possessing the trait of being organized or following a systematic method of performing a task.
  • Presentation Skills - Ability to effectively present information publicly.
  • Project Management - Ability to organize and direct a project to completion.
  • Relationship Building - Ability to effectively build relationships with faculty, prospective students, current students, and co-workers.
  • Team Builder - Ability to convince a group of people to work toward a goal.
Education: Bachelor's Degree (four-year college or university) required.

Experience: Demonstrated experience planning events or long-term project planning required.


Intermediate: Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Computer Skills

Familiarity and facility with database management, statistical programs, and web-based applications.

Certificates & Licenses

None required.

Other Requirements
  • Must be committed to and be able to articulate the value of a residential, liberal arts education.
  • Must be a team player, possess strong oral and written communication skills as well as creativity and innovation.
  • Have a strong record of successful events and long-term planning experience.
  • Must be able to manage multiple projects while keeping team members informed regarding progress.
  • Must have a proven track record of meeting deadlines and assessing priorities, asking for guidance when needed.
  • Must be a self-starter and enthusiastic about outreach to students while building relationships.
  • Demonstrate effective collaboration with faculty and campus partners.
  • Must be able to work flexible hours on evenings and weekends when needed.
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