Student Involvement and Events Assistant

Employer
Williams College
Location
Massachusetts, United States
Salary
Salary Not Specified
Posted Date
May 19, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Alumni Affairs, Conference & Special Event Administration, Student Affairs, Other Student Affairs, Student Activities & Services
Employment Type
Full Time

Opening Details

Williams College is excited to announce an opening for a Student Involvement & Events Assistant. This position is responsible for programmatic logistical coordination as a member of the Student Involvement & Events (SIE) team within the Office of Campus Life (OCL). Click here for more information on OCL.

Williams College is a coeducational liberal arts institution located in the Berkshires of northwestern Massachusetts with access to Albany, Burlington (VT), Boston, New York City, and Montreal. Distinguished by a reputation for outstanding, inclusive teaching and scholarship, academic excellence, and exceptional alumni loyalty, the college is committed to building and supporting a diverse learning community of approximately 2,100 undergraduates.

Williams is committed to enriching its educational experience and its culture through the diversity of its faculty and staff. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion.


Responsibilities

Specific responsibilities include (but are not limited to):
  • Day-to-day facilitation of the college’s room scheduler program;
  • Advise & assist student event planners with the details of their events;
  • coordinate logistical arrangements for student events and OCL events, including supply orders & inventory, professional temp staff scheduling, work requests through Facilities, arranging large furniture moves through a local vendor, bracelet distribution for events with alcohol, and for larger programs, on-site execution of logistical support for the program in real-time;
  • Transport supplies and equipment to event sites and assist with set up for both indoor on campus and outdoor tent events;
  • Coordinate student event registration and all correlated communications with campus colleagues;
  • Significant interaction & communication with students as well as with colleagues in several departments across campus.
  • Assist the Assistant Director for Student Centers & Events with annual senior class signature events, in collaboration with class officers, OCL colleagues, and related campus departments.
  • Coordinate the Eph Moments of Joy (EMoJ) signature program during the fall and spring semesters;
  • Assist the Financial & Administrative Coordinator with purchasing card reconciliations for student purchases;
  • Provide administrative support for the Associate Director and two Assistant Directors.


Qualifications

The successful candidate will possess:
  • A minimum of 2 years related experience, or equivalent education & experience.
  • Strong attention to detail & strong organization skills;
  • Strong people skills, a friendly and approachable demeanor, and the ability to calmly de-escalate difficult situations;
  • Experience with and commitment to supporting diverse, inclusive, and equitable communities;
  • The ability to work independently with self-motivation & flexibility while at the same time the ability to work positively & collaboratively as a member of a highly-developed, enthusiastic professional team;
  • Proficiency in Microsoft Office and Google Suite; understanding of internet for marketing and website updating (WordPress desirable); ability to quickly learn additional specialized college software/databases;
Review of applications will begin on June 7, 2022, and will continue until the position is filled. The position is Band 18; Pay range is from $18 to $22 per hour, commensurate with experience.


Conditions of Employment

Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable. COVID-19 vaccination with booster or approved exemption and participation in our testing program is required as a condition of employment at Williams.


Equal Employment Opportunity

Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at (413) 597-2681 or email at hr@williams.edu.

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