REVENUE COORDINATOR

Salary:

Minimum $52,000 ANNUAL (12 months)
Depending on Qualifications

Job Summary:

Under the general direction of the Revenue Supervisor, this position will assist with the
maintenance of the revenue accounting function for the Wisconsin Union, a $50+ million annual
operation comprised of more than 100 responsibility centers and over 5700 revenue and expense
accounts. The WI Union receives revenue from a broad variety of business activities and systems,
including a multitude of restaurants, markets and cafes, hotel and guestroom services, catering,
large conference services and management, meeting rooms, retail stores, recreational centers, print
shop, craft shop, movie theater, performing arts theater, art galleries, outdoor rentals, Hoofer
(outdoor recreation programs), Wisconsin Union Directorate (student programming board), Wiscard (UW debit card), photo ID, membership, and organizational fund-raising sources.

Main responsibilities will include but not be limited to: Invoicing both internal and external
customers for our Campus Events Services Office and Conference Management teams. Transferring funds to/from other UW Departments for use of our different facilities using various POS systems to
reconcile the transactions. Backup other Revenue staff during busy times or help cover positions
while others are off. The incumbent must be able to handle multiple, multi-faceted and detailed responsibilities.

This position will also work directly with the Revenue Supervisor to perform sample compliance
testing of various WI Union processes, policies and transactional activities. Depending on results,
policies, procedures and staff training will need to be updated/conducted.

Finally, this position is expected to demonstrate professionalism by establishing and maintaining
effective working relationships with supervisors, department managers, co-workers, student staff,
campus partners and external customers.

Responsibilities:

Primarily reviews, approves, and advises on a variety of complex financial transactions. Reconciles transactions. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. Recommends controls and process improvements and troubleshoots complex financial errors. May be a lead or resource for others in the unit.

• 20% Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
• 25% Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
• 20% Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
• 5% Answers complex fiscal questions and provides information based on set materials and standards to various audiences
• 20% Reviews transaction processing internal controls and recommends policies and procedures
• 5% Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
• 5% May train staff on financial processes and best practices

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Associate's Degree

Qualifications:

Qualifications:
*Minimum 2 years of accounting/bookkeeping experience - REQUIRED
* Proficient in Microsoft Excel - REQUIRED
*Experience with Revenue/AR work - Preferred
* Experience with Invoicing-Preferred
* Experience with Auditing & Internal Controls - Preferred
* Experience with WISER, Great Plains and/or EMS - Preferred

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Position is onsite during probation period. After probation period, partial remote and partial onsite is available, with supervisors permission.

Appointment Type, Duration:

Ongoing/Renewable


Additional Information:

The Wisconsin Union operates two buildings on the UW-Madison campus. The Wisconsin Union is a financially self-supporting division of the University of Wisconsin-Madison. Financial support for the organization is provided by income earned by twenty-two food service units and a variety of nonfood units such as games, guest rooms, space rentals and campus vending. Substantial support is also provided by student fees. The total annual organizational budget is approximately $45 million dollars.

The Wisconsin Union is part of Student Affairs at the University of Wisconsin-Madison, led by the
vice chancellor for student affairs. Our staff is dedicated to serving students and to helping them
succeed in and out of the classroom in areas including health and well-being, identity and inclusion, leadership and engagement, and student advocacy. Student Affairs includes departments led by the dean of students; departments that provide identity-based spaces and leadership resources; the Wisconsin Union; University Health Services; and University Recreation and Wellbeing.

How to Apply:

To be considered applications must be submitted online. Please submit a cover letter and resume outlining your relevant work experience

Contact:

Rod Rotar
rod.rotar@wisc.edu
608-263-5596
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Financial Specialist III(FN008)

Department(s):

A967030-WISCONSIN UNION/A&M/ACCOUNTING

Employment Class:

Academic Staff-Renewable

Job Number:

258505-AS



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: May 18 2022 Central Daylight Time
Applications Close: Jun 1 2022 11:55 PM Central Daylight Time