This job has expired

Events

Employer
Northeastern University
Location
Massachusetts, United States
Salary
Salary Not specified
Posted Date
May 19, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Conference & Special Event Administration
Employment Level
Administrative
Employment Type
Full Time
You need to sign in or create an account to save a job.


Events & Experience Manager

About the Opportunity

Northeastern University's Roux Institute is designed as an engine of innovation, talent-building, and economic growth for Portland, Maine, and northern New England. Partnerships set our model of graduate education and research apart. With leading companies and nonprofit organizations at the table from day one, we are creating programs that are preparing the workforce to stay agile and thrive in a competitive landscape powered by artificial intelligence. We are nurturing an environment for high-impact research and innovation in computer and data science, digital engineering, the advanced life sciences and medicine, and other tech fields. And we are helping entrepreneurs launch businesses focused on and powered by technology. Together, we envision an innovation corridor that in the coming years will stretch from Boston to Portland and beyond.

This is a unique opportunity to drive forward the Roux Institute mission and vision through the design and execution of compelling events and experiences. From large multi-institutional symposia and high-profile community and corporate events to smaller research symposiums and meetings that engage the Northeastern community, we use events to engage and inspire stakeholders from across our ecosystem. Further, the Roux Institute is now part of the Biologics Effectiveness and Safety (BEST) program of the Center for Biologics Evaluation and Research (CBER) at the Food and Drug Administration. We are charged with organizing several meetings per year to convene researchers, regulators, and industry leaders. Some of these meetings will take place outside the greater Portland area.

The Events and Experiences Manager will work in collaboration with other members of the team to coordinate the event services necessary for the successful production of Roux Institute sponsored events as well as Roux Institute hosted events The Manager independently manages the planning and logistics of each assigned special event. Supporting actions include, but are not limited to; identifying and securing event space; identifying, negotiating with, and hiring service providers (i.e. A/V equipment, linens, lighting); working with caterers and other food and beverage providers to seek bids and develop appropriate menus and service plans; coordinating programming elements; maintaining guest lists; managing event mailings and communications; interfacing with attendees; and tracking information pertaining to each event. The Manager will use their best judgment to establish, monitor, and revise event goals, budgets, and timelines. The Manager is responsible for ensuring that the multitude of details and mechanics required to execute high-quality special events are flawlessly orchestrated from start to finish.

The Manager must demonstrate the ability to work in a fast-paced environment and possess high levels of customer service and professionalism, particularly in stressful situations. They must be available for evening/weekend hours and able to travel as needed.

Qualifications:
  • Bachelor's degree and at least 4-6 years of event coordination or event management experience required. Experience with food and beverage and fine dining service preferred. Experience in fundraising a plus.
  • Superior guest relations skills.
  • Strong organizational and communication skills, both verbal and written.
  • Must be extremely detail-oriented, able to work independently, and prioritize work to meet high quality expectations and deadlines.
  • Must have demonstrated an ability to multitask and manage multiple projects and work assignments from various levels of university administration and volunteers.
  • Demonstrated project management and budget management capabilities.
  • Must demonstrate the ability to work in a fast-paced environment and possess high levels of customer service and professionalism, particularly in stressful situations.
  • Must be available for evening/weekend hours and able to travel as needed.
  • Competence with Microsoft Office including Word, Excel, Outlook and PowerPoint


Responsibilities:

Event Management 60%

Independently manages the planning and logistics of each assigned special event at the institute.

Identifying and securing event space; identifying, negotiating with, and hiring service providers (i.e. A/V equipment, linens lighting);

working with caterers and other food and beverage providers to seek bids and develop appropriate menus and service plans;

The Manager will use their best judgment to establish, monitor, and revise event goals, budgets, and timelines.

Event Coordination 40%

Coordinating programming elements; maintaining guest lists; managing event mailings and communications; interfacing with attendees; and tracking information pertaining to each event.

The Roux Institute is strongly committed to fostering excellence through diversity and recognizes the strength that diversity in all its forms brings to the research endeavor. We invite applications from all qualified candidates and enthusiastically welcome applications from women, minorities, persons with disabilities, and persons of any sexual orientation, gender identity, and gender expression.

Position Type

Marketing and Communications

Additional Information

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.


To apply, visit https://northeastern.wd1.myworkdayjobs.com/en-US/careers/job/Portland-ME/Events---Experience-Manager_R104278 jeid-b4a36a4bb9dca74a8a2efd759d9a3882
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert