Staff and Program Assistant

Job Summary

Staff Assistant for Korea Institute

Auto req ID

58252BR

Job Code

403033 Staff Assistant III

Location

USA - MA - Cambridge

Business Title

Staff and Program Assistant

Sub-Unit

------------

Salary Grade

053

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

Experience working in an academic and administrative environment.

Additional Qualifications and Skills

Korean language fluency is required.

Proficient in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, etc.), Adobe Acrobat, Social Media Platforms (Facebook, Vimeo), willingness to learn and use remote work platforms.

The applicant should be organized, efficient and friendly.

Punctuality, professionalism, attention to detail, conscientious and thorough, ability to multi-task, discretion, excellent communication skills, and a team player attitude are critical, as is flexibility with in-person, hybrid or remote work environment, and the ability to adapt to changing needs of a small office.

Office experience at Harvard is welcomed but not required. Ability to work nights and weekends as needed is required.

Additional Information

Final offers will be made by FAS HR.

Department

Korea Institute

Pre-Employment Screening

Identity

Schedule

M-F, 9-5

Job Function

General Administration

Position Description

General Office management: Oversees all aspects of the KI main office including supervision and coordination of student assistants.

Oversees and implements projects (holiday card; office events). Is primary liaison with visiting scholars and general public.

Event Coordination: Schedule, arrange and implement speaker and all event logistics such as travel, lodging, payments, room booking and AV/media, prepare papers and programs for distribution; set up, staff and break down of events, meetings and receptions; troubleshooting; host and staff zoom and virtual events; must be available evening and weekend hours as needed. The position conducts research on the best remote and in-person tools,resources, and practices for events, makes recommendations to faculty and staff on event logistics, designates roles and provides training for personnel including faculty, staff and students such as for zoominars and webinars, virtual and hybrid meetings and events.

Communications: Manages Korea Institute main email account by monitoring it and responding to inquiries; liaises with outside organizations, independently maintains and updates the KI database of contacts, organizes/schedules/hosts zoom meetings, composes and sends the KI weekly email announcements, updates KI website and social media accounts. Korean Language fluency is required which includes understanding and utilizing complex knowledge of Korean language within Korean culture (e.g.different levels of formality apply based on the conversant’s age, role, relationship, etc.).

Meeting Coordination: Schedule and support in person and virtual meetings, prepare the office to receive visitors, research and provide background information.

Other: Faculty support: Process financial paperwork (prepare Concur reports) / Publications and Outreach: Oversee mailing, distribution, and inventory of KI publications / Outreach materials, reports and proposals: collect information, research and prepare materials, coordinate production with contributors, graphic designer and printer/production.

Other duties as needed: Must contribute to the team as needed (e.g. new website design and implementation). The volume of work for this position itself presents complexity because of the amount of prioritizing and problem solving that is presented each and every day, along with the need for discretion and innate understanding of Korean culture.

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.