Staff Assistant for Korea Institute
Auto req ID
403033 Staff Assistant III
USA - MA - Cambridge
Staff and Program Assistant
55 - Hvd Union Cler & Tech Workers
Experience working in an academic and administrative
Additional Qualifications and Skills
Korean language fluency is required.
Proficient in Microsoft Office 365 (Word, Excel, Outlook,
PowerPoint, etc.), Adobe Acrobat, Social Media Platforms (Facebook,
Vimeo), willingness to learn and use remote work platforms.
The applicant should be organized, efficient and friendly.
Punctuality, professionalism, attention to detail, conscientious
and thorough, ability to multi-task, discretion, excellent
communication skills, and a team player attitude are critical, as
is flexibility with in-person, hybrid or remote work environment,
and the ability to adapt to changing needs of a small office.
Office experience at Harvard is welcomed but not required. Ability
to work nights and weekends as needed is required.
Final offers will be made by FAS HR.
General Office management: Oversees all aspects of the KI main
office including supervision and coordination of student
Oversees and implements projects (holiday card; office events). Is
primary liaison with visiting scholars and general public.
Event Coordination: Schedule, arrange and implement speaker and all
event logistics such as travel, lodging, payments, room booking and
AV/media, prepare papers and programs for distribution; set up,
staff and break down of events, meetings and receptions;
troubleshooting; host and staff zoom and virtual events; must be
available evening and weekend hours as needed. The position
conducts research on the best remote and in-person tools,resources,
and practices for events, makes recommendations to faculty and
staff on event logistics, designates roles and provides training
for personnel including faculty, staff and students such as for
zoominars and webinars, virtual and hybrid meetings and
Communications: Manages Korea Institute main email account by
monitoring it and responding to inquiries; liaises with outside
organizations, independently maintains and updates the KI database
of contacts, organizes/schedules/hosts zoom meetings, composes and
sends the KI weekly email announcements, updates KI website and
social media accounts. Korean Language fluency is required which
includes understanding and utilizing complex knowledge of Korean
language within Korean culture (e.g.different levels of formality
apply based on the conversant’s age, role, relationship,
Meeting Coordination: Schedule and support in person and virtual
meetings, prepare the office to receive visitors, research and
provide background information.
Other: Faculty support: Process financial paperwork (prepare Concur
reports) / Publications and Outreach: Oversee mailing,
distribution, and inventory of KI publications / Outreach
materials, reports and proposals: collect information, research and
prepare materials, coordinate production with contributors, graphic
designer and printer/production.
Other duties as needed: Must contribute to the team as needed (e.g.
new website design and implementation). The volume of work for this
position itself presents complexity because of the amount of
prioritizing and problem solving that is presented each and every
day, along with the need for discretion and innate understanding of
Faculty of Arts and Sciences
We are an equal opportunity employer and all qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, national origin, disability status, protected
veteran status, gender identity, sexual orientation, pregnancy and
pregnancy-related conditions, or any other characteristic protected
The University requires all Harvard community members to be fully
vaccinated against COVID-19 and remain up to date with COVID-19
vaccine boosters, as detailed in
Harvard’s Vaccine & Booster Requirements
. Individuals may
claim exemption from the vaccine requirement for medical or
religious reasons. More information regarding the University’s
COVID vaccination requirement, exemptions, and verification of
vaccination status may be found at the University’s “COVID-19
Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/
Commitment to Equity, Diversity, Inclusion, and
Harvard University views equity, diversity, inclusion, and
belonging as the pathway to achieving inclusive excellence and
fostering a campus culture where everyone can thrive. We strive to
create a community that draws upon the widest possible pool of
talent to unify excellence and diversity while fully embracing
individuals from varied backgrounds, cultures, races, identities,
life experiences, perspectives, beliefs, and values.