Administrative Assistant III
Number of Vacancies
18 - Pharmacy and Health Sciences
Wayne State University requires all students, faculty and staff to
be fully vaccinated against COVID-19 with limited exceptions. Learn
more at: https://wayne.edu/coronavirus.
Essential Functions (Job Duties)
Plan, develop and maintain special accounting procedures for
several complex general fund, designated and restricted accounts.
Plan budget projections and plans. Compile budget estimates,
oversee budget execution, review, approve and monitor unit revenues
and expenditures. Prepare financial statements and activity reports
on the financial status of unit projections, programs and other
Develop and execute administrative policies and procedures. Perform
organizational studies and recommend changes to established
programs, services and unit objectives. Oversee and coordinate
business affairs, service and support functions of unit.
Represent the administrative head to outside individuals,
professional groups, agencies and administrators with full
responsibility for policy interpretation on business and
administrative policies and procedures.
Review and initiate non-academic and academic personnel forms and
paperwork. Prepare, maintain and process personnel and payroll
actions and records. Assure adequate staffing levels and regular
payroll payments are attained. Possess signatory authority for
Supervise, interview, select and evaluate performance of a varied
number of non-exempt and temporary part-time support staff. Train
and instruct on methods and procedures. Monitor workflow,
prioritize assignments and establish staffing levels. Provide
direction to professional staff in department on methods and
Prepare specialized reports and detailed major proposals for
department. Develop and coordinate programs, projects and services.
Prepare a wide array of statistical and administrative reports,
summaries and questionnaires regarding department activities;
utilize administrative systems, including FMS, HRMS, PPS, GBS,
Coordinate building operation and maintenance requests. Monitor
space utilization, equipment/stock inventories and procurement and
facility management activities and services.
Perform related work as assigned.
Graduation from an accredited college or university supplemented by
coursework in business administration, accounting or related field
or an equivalent combination of education and/or experience.
Considerable knowledge of accounting procedures and
Considerable knowledge of and experience with University policies
Considerable supervisory experience required.
Strong oral and/or written and communication skills.
Strong analytic and organizational skills.
Some knowledge of and experience with PC and computer based
applications and local area network technologies.
Some knowledge of University administrative systems, including
FMS/BAR, HRMS, PPS, GBS etc.
Ability to communicate effectively with others.
Ability to establish and meet deadlines, work under extreme
pressure and function independently.
Typically, incumbents have held professional/administrative
positions, e.g. Administrative Assistant, Accountant, etc.
Professional/Administration & Supervisory/Management
Duration of Posting
Fiscal Year of Job Open Date
Job Open Date
(When job is posted in the system)
Job Close Date
(or until suitable candidate is found)
Is this position reposted?
None (New Posting)
Background Check Requirements
University policy requires certain persons who are offered
employment to undergo a background check, including a criminal
history check, before starting to work. If you are offered
employment, the University will inform you if a background check is
Instructions for submitting your application:
Represented Position Message
This position must be filled pursuant to the provisions of a
collective bargaining agreement, and as such may be filled by a
qualified bargaining unit member, should one apply.
Salary (Hire Max)
Is Position Bump Ineligible?
(Non-Academic, Represented positions only. Select 'No' for
Academic. Select N/A if Non-represented.)
**NOTE: If 'Yes' is selected, then this is a Bump Ineligible
Position (BIP). The person who bids or hires into this 100% grant
funded position has no bumping rights upon grant expiration or in a
reduction of force.