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Director of Executive Events

University of Missouri - St. Louis
Missouri, United States
Salary Not Specified
Posted Date
May 17, 2022

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Position Type
Faculty Positions, Communications, Public Relations & Advertising, Administrative, Business & Administrative Affairs, Auxiliary Services, Public Relations & Marketing (Campus), Alumni Affairs, Conference & Special Event Administration
Employment Level
Employment Type
Full Time
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Hiring Department


Job Description

UMSL is seeking the new leader of our Executive Events department, a unit within University Advancement. Our new leader is a proactive, organized and driven self-starter who wants to join a mission-focused organization focused on transforming lives. The Director of Executive Events will work directly with the Chancellor and other senior executives to lead colleagues in planning and executing events ranging from our large, signature events such as Commencement to smaller advancement events. Working side-by-side with our senior leadership team, this role requires excellent communication and event-planning skills along with the ability to define project milestones and coordinate stakeholders to ensure a successful event that meets organizational goals and expectations.
Leveraging their deep expertise, the Director of Executive Events balances logistics, financial planning, and vendor management duties with creativity and insight. They should excel at multitasking and balancing big-picture concerns with focused details.

Key Responsibilities:

Communication and Event Management
o Provides frequent and robust communications to internal and external stakeholders
o Collaborates across campus constituencies
o Manages a diverse variety of events, ranging from small dinners to large, campus-wide events
o Leads the creation, implementation and execution of events from ideation to completion

Office Leadership
o Manages the Executive Events office, creating policies and procedures for day-to-day operations
o Selects, trains, leads, manages, mentors and evaluates staff
o Spearheads the campus VIP notification protocol system, campus event protocols process, and the commencement honorary degree process
o Serves as the campus resource on developing and maintaining event standards and protocols including social and event etiquette for all aspects of events

Strategic Planning
o Provides reports on events and for the strategic plan
o Reviews all executed events, creates summaries, tracks ROI, and reports to event stakeholders to determine best use of event engagement tools for continued success
o Thinks critically about events, their purpose, and how to improve delivery or make necessary changes for future growth

Fiscal Management
o Develops, manages and oversees complex event budgets
o Demonstrates knowledge in cost analysis and drafting budget proposals with skill in monitoring expenditures for each event


Monday – Friday, 8 am – 5 pm with adjustments for evening and weekend event schedules.


Pay commensurate with education and experience.

Hiring Range: $70,000 - $80,000 per year

Grade: GGS-12

University Title: Director II – Event Services

Minimum Qualifications

A Bachelor's Degree or an equivalent combination of education and experience is necessary. Five years of experience from which comparable knowledge and skills can be acquired.

Preferred Qualifications

• 5-7 years of experience with high-level events, ranging from 20-6,000 guests
• 5-7 years of supervisory experience
• Experience with university and/or non-profit events: Commencement, Campaign and Advancement events.
• Creative problem-solving and quick-thinking skills
• Strong writing and verbal skills
• Ability to maintain professional composure, even when under pressure
• Positive and focused professional team player
• Ability to work extended hours to meet the requirements of the position

Other Information

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Inclusive Excellence Statement

As one of the most culturally and ethnically diverse campuses in Missouri, UMSL is committed to maintaining a climate where all students, faculty, staff and visitors can explore their interests, refine their talents and flourish. Inclusive excellence is embedded in our strategic plan which focuses on actions to recruit and retain diverse students and employees and promote activities that encourage civil and constructive discourse, reasoned thought and sustained dialogue in an environment of inclusion, respect and appreciation.

Benefit Eligibility

The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, retirement, paid time off, tuition assistance for employees and their dependents and employee and dependent life insurance. For more information about our benefits, please visit:

Diversity Commitment

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.

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