DIRECTOR OF SPECIAL PROGRAMS
San Jose/Evergreen Community College District
Close/First Review Date:
Evergreen Valley College
The Director of Special Programs reports to the Division Dean of
Student Success at Evergreen Valley College. This is a full time,
12 months per year, academic management position.
The Director of Special Programs position is grant funded and
contingent upon yearly funding.
Under general direction of Division Dean of Student Success or
assigned administrator, the Director of Special Programs oversees
the daily operations of CalWORKS (California Work Opportunities and
Responsibility for Kids), Extended Opportunity Programs and
Services (EOPS), Cooperative Agencies Resources for Education
(CARE), Outreach & Advocacy Services for Immigrant Student
Success (OASISS), Youth Empowerment Strategies for Success (YESS),
and other programs as assigned. This position is responsible for
maximizing student success through designed student support,
interventions, and advisement that are responsive to the diverse
student community served.
NATURE and SCOPE
The Director of Special Programs is responsible for the overall
administration, evaluation, supervision and coordination of the
assigned programs and services. Responsibilities include ensuring
requisite services, student success interventions, program intake
and orientation, peer mentoring, program-specific instruction,
counseling, eligibility, outreach, cultural awareness, retention,
transfer assistance, and on-going program maintenance. The Director
works directly with faculty, management, and staff to identify
program needs, and to plan, organize and set priorities for
resources needed. The position provides program analysis and
participates in strategic short- and long-range planning for the
services provided to student we serve. This position assists with
marketing and college branding strategies, retention activities and
other duties assigned when necessary.
DUTIES AND RESPONSIBILITIES
1. Direct, implement, evaluate, and ensure compliance of assigned
special support programs within fiscal and educational standards
set by Title V of the California Education Code, district policies
and other relevant state and county regulations.
2. Provide timely and accurate preparation, submission and
administration of all grant reports consistent with the
requirements of State Chancellors Office, County of Santa Clara,
other funders, and district policies.
3. Facilitate communications about departmental activities, events,
deadlines, and timelines with the general public and the college
community. Seek additional and alternative funding for the programs
4. Collaborate with Marketing and/or Outreach on recruitment
activities and public relations for the special programs. Work with
related personnel to encourage student recruitment, retention, and
5. Ensure the validity of student eligibility for assigned programs
in accordance with designated requirements, supervise the awarding
process of program grants, allowances, vouchers, incentives or
6. Provide oversight and leadership of Advisory committees with
appropriate membership from community agencies, business, high
schools and colleges.
7. Provide the annual and long-term tactical vision and direction
for programs including strategic goals and objectives, performance
metrics, staffing recommendations, facilities, and capital outlay
8. Work collaboratively campus-wide to provide resources to meet
students' needs, remove barriers, support special services and
programs to ensure student success. Develop and direct strategic
interventions for new and continuing students in struggling to
9. Create job opportunities for students. Initiate and coordinate
job readiness workshops and enrichment activities to provide
college-wide support for students.
10. Work closely with the County of Santa Clara Employment Services
Initiative (ESI) Department to ensure compliance with State,
Federal TANF (Temporary Aid to Needy Families) regulations, and
County of Santa Clara requirements. Regularly contact County
workers to ensure information and services to CalWorks students and
attend required County meetings.
11. Participate in workshops, meetings and conferences at the
district, local, regional and state levels as appropriate to the
assigned areas of responsibility. Maintain and grow relationships
with community agencies, businesses, and area colleges to ensure
growth of assigned programs.
12. Address program related concerns or complaints from student and
staff; resolve conflicts regarding student eligibility, acceptance,
and utilizations of programs.
13. Conduct and review exit processes for student who are no longer
eligible for services.
14. Oversee and ensure the accuracy of MIS and other State
reporting including year-end summaries and accomplishments related
to assigned programs.
15. Supervise and evaluate the performance of assigned staff;
interview and participate in selecting employees; orient, train,
counsel, and discipline personnel according to established policies
16. Manage and administer budgets for assigned programs. Maintain
accounting for funding of assigned programs; oversee preparation of
state reports and ensure timely and accurate submission and
17. Perform other related duties as assigned.
EMPLOYMENT STANDARDS Knowledge
1. State regulations and guidelines governing community colleges
and CalWORKS/EOPS/CARE/YESS programs, including Title V,
CalWORKS/EOPS implementing guidelines and auditing
2. Federal and state regulations for students who are undocumented
or mixed status, including high impact strategies for implementing
effective student support.
3. Student services programs and strategies to promote retention
and student success.
4. Learning theory and student characteristic including issues of
cognitive and cultural diversity.
5. Interpersonal skills using tact, patience and courtesy.
6. Local public and private community agencies that serve low
income and ethnically diverse populations.
7. Planning, budgeting, and staffing.
8. Principles and practices of supervision and training.
9. Student recruitment, retention, and orientation programs that
serve traditionally underrepresented students and educationally
under prepared student with language and economic
Skills and Abilities to:
1. Train, supervise, and evaluate staff in the area
2. Work in cooperation with various campus departments and program
in instruction, student services and business services.
3. Organize program that promote academic success for students from
4. Establish and maintain cooperative and effective working
relationship with others.
5. Meet schedules and timelines.
6. Provide cross-cultural counseling to students from the diverse
ethnic, language, and socio economic groups.
7. Work effectively with multiple funders, grant reports,
requirements, and timelines.
8. Communicate effectively both orally and in writing, including
complex proposals and presentations.
9. Conduct and facilitate meetings effectively.
EDUCATION AND EXPERIENCE
1. Master’s degree from an accredited college/university,
preferable in Counseling, Guidance, Student Affairs or Educational
2. One year of formal training, internship, or leadership
experience reasonably related to the administrator’s administrative
3. EOPS State Mandated Qualifications, must have, within the last
four years, two years of full-time experience or the
(1) in the management or administration of educational programs,
community organizations, government programs, or private industry
in which the applicant dealt predominantly with ethnic minorities
or persons handicapped by language, social or economic
(2) as a community college EOPS counselor or EOPS instructor, or
have comparable experience in working with disadvantaged
4. Completion a minimum of six units of college-level course work
predominately relating to ethnic minorities or persons handicapped
by educational, language, or social disadvantages.
1. Bilingual abilities, desirable.
District’s Diversity Requirements
- Demonstrated sensitivity, knowledge and understanding of the
diverse academic, socioeconomic, gender identity, sexual
orientation, cultural, disability, and ethnic background of groups
historically underrepresented, and groups who may have experienced
- Success integrating diversity as appropriate into the major
duties outlined in the job description and in the duties listed in
the District’s hiring policy; or demonstrated equivalent
transferable skills to do so.
$133,950 - $162,817 Annual Salary (Range M26: Management 2021-2022)
Salary Schedule. Starting salary placement is generally at Step
Excellent fringe benefit package includes District paid medical,
dental, vision, EAP (employee assistance plan) and life insurance
for employee and eligible dependents, and income protection.
Voluntary plans include supplemental life insurance, Flexible
Spending Accounts, 403b and 457 Deferred Compensation Accounts.
Manager and supervisor positions also include 22 vacation days, 18
holidays, 12 sick leave days and 6 administrative leave days per
To be considered for this position please visit our web site and
apply on line at the following link: https://sjeccd.peopleadmin.com/
About San Jose/Evergreen Community College District
The District is represented by dedicated and talented employees who
are passionate about providing our student population with the best
educational experience possible. The District recognizes that
cultural diversity in the academic environment promotes academic
excellence; fosters cultural, racial and human understanding;
provides positive roles models for all students, and creates an
inclusive and supportive educational and work environment for its
employees, students, and the community it serves.
As of fall 2017, with enrollment of approximately 18,500 per
semester, and an extremely diverse student population
(Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific
Islander 32%, American Indian/Native American 0.5%, White/Caucasian
11%) attaining educational goals reflecting 45% - AA Degree and
Transfer to a 4-Year College/ University, the District’s emphasis
on student success makes it a recognized educational leader in the
The District encourages a diverse pool of applicants to serve as
colleagues to an existing diverse group of managers, supervisors
and confidential staff consisting of 29 % Hispanic/Latino, 13%
Asian/Pacific Islander, 7% Black/African American, 23%
White/Caucasian, and as well as encouraging applications from all
qualified, outstanding applicants.