Facilities Manager - Family Housing and Apartments

University of Oregon
Oregon, United States
Salary Not specified
Posted Date
May 18, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Facilities Management & Physical Plant
Employment Level
Employment Type
Full Time

Facilities Manager - Family Housing and Apartments

Job no: 528779
Work type: Officer of Administration
Location: Eugene, OR
Categories: Business Administration/Management, Facilities/Grounds/Skilled Trades

Department: University Housing
Appointment Type and Duration: Regular, Ongoing
Salary: $70,000-$76,000 per year
Compensation Band: OS-OA08-Fiscal Year 2021-2022
FTE: 1
Application Review Begins
January 31, 2022; position open until filled
Special Instructions to Applicants
Please include a cover letter, resume, and three professional references with your online application.
Department Summary
Living on campus adds tremendous value for students and contributes to higher grades, staying and graduating from the University, and future success.

University Housing, a department within the Division of Student Services and Enrollment Management, is committed to facilitating students' development as they build an inclusive community, establish a sense of home, and succeed academically. Our goal is to become the model of excellence for providing accessible, affordable, and student-centered living-learning experiences; the preferred choice for all UO students.

We value diversity and respect, integrity, equity and inclusion, learning and growth, responsibility and accountability, safety and security. University Housing staff work hard to incorporate these values into daily work and practices to ensure an excellent UO experience.

University Housing units include Business Services, Dining Services, Facilities Services, Promotions & Student Recruitment, and Residence Life. University Housing is an educational and business department that is a self-sustaining, self-liquidating agency of the university (receives no tuition or tax support for its operating budget).
Position Summary
A key member of the University Housing Facility Manager team, this position reports to the Director, Housing Facilities Services. This position has primary responsibilities for facilities services in support of University family housing and apartments, with secondary responsibility for residence halls, dining, and kitchens. Family Housing, and Apartments.

This position directly supervises eight classified staff, including trades maintenance, custodial, laborer, grounds maintenance, and facilities services coordinator personnel. This position directs the work contract and vendor resources in the performance of the operation, maintenance, and change of occupancy services of Family Housing and Apartments. This position oversees approximately three student staff members with an additional six student staff during the summer, along with summer seasonal temporary maintenance, custodial, and labor crews.

This position ensures highly responsive customer service, cost effectiveness, timeliness, code compliance, and adherence to industry standards and practices while accomplishing facilities services.

This position plans, budgets, directs, and documents scheduled, preventative, and corrective maintenance, grounds maintenance, and custodial operations. Responsibilities include accomplishing building standards and safety inspections and surveys to gather and prioritize maintenance requirements. For work involving contractors and vendors, this position is responsible for the preparation of statements of work, specifications, and schedules as well as collaboration with University business operations and acquisition offices to solicit, award, oversee, inspect, and fiscally and contractually closeout facilities work and services.

This position works cooperatively and collaboratively with staff within University Housing, Campus Planning and Facilities Management, Safety, and Risk Services, and other institutional stakeholders to assure the integration of campus users and complete participation on each repair or maintenance effort.

This position is responsible for planning and execution of an annual budget of approximately $1 million annually.
Minimum Requirements
  • 3 years' facilities maintenance experience supervising journey or generalist staff in a large complex of commercial/institutional buildings.
  • 2 years' experience with a minimum of one of the following areas: grounds maintenance, custodial operations coordination, painting, carpentry, electrical, plumbing, Heating Ventilation Air Conditioning (HVAC), or Refrigeration Systems maintenance/repair.
    Professional Competencies
  • Demonstrated commitment to working effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
  • Demonstrated ability to manage tasks where successful collaboration and coordination with other supervisors was essential due to operating conditions, with an understanding of collaborative decision making.
  • Demonstrated ability to manage a Computerized Maintenance Management System.
  • Demonstrated ability to evaluate multiple work requirements and prioritize accomplishment in accordance with life, health, safety, housing resident, customer, and academic mission impacts
  • Demonstrated ability to manage several requirements or projects simultaneously
  • Excellent oral and written communication skills
  • Demonstrated working knowledge of windows based personal computer applications (e.g. Word, Excel, Outlook, etc.).
  • Demonstrated working knowledge of scheduling software, such as MS Project. Experience must have been within the past five (5) years.
    Preferred Qualifications
  • Experience in university residential or higher education facilities, especially in a setting where duties were performed as a member of a supervisory team serving diverse operations such as food service, customer service, and housing.
  • Experience in residential facility and property management, including residence halls, dining facilities, apartments, condominiums, and single-family homes.
  • Experience writing specifications and supervising maintenance projects ranging from $2,500 - $1,000,000.
  • Experience working with employees in a collective bargaining unit.

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

    To apply, visit https://careers.uoregon.edu/en-us/job/528779/facilities-manager-family-housing-and-apartments


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