Payroll Specialist

Posting Details

Posting Details

​Benefits of Working at UNCW

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for tuition waivers for up to four (4) paid university classes per year including the application fee and book rental, a free membership to the Campus Recreation Center, free flu and vaccine shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our Dare to Learn Academy , Skillport , and the employee assistance program , many of which are offered free of charge.

Recruitment Range

$35,738 - $42,487

Vacancy Number

S01737

Position Title

Accounting Tech/Specialist

Working Title

Payroll Specialist

Competency Level

Journey

Dept/School

Controller - 35100

Primary Purpose of Organizational Unit

The Finance team within the Division of Business Affairs supports the University’s mission, strategic vision, goals, and objectives by providing key financial services efficiently and effectively. The Finance team provides financial services directly to students and the campus community.

The Payroll Office administers all payrolls for UNCW and is responsible for the general accounting functions relating to payroll, the timely and accurate payments of salary to faculty, staff and students and the reconciliation and remittance of taxes, deductions and benefits and the related associated reporting requirements. The Payroll Office is responsible for maintaining the integrity of the Chart of Accounts and general ledger; management reporting of trend analysis and metrics; compliance with Federal and State regulations, policies and guidelines; training programs for campus and a high level of customer service.

College

Finance - 35150 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The Payroll Specialist is primarily responsible for:

• Accurate and timely analysis, review and processing of payroll source documents for the student, premium, supplemental, and permanent payrolls
• Accurate remittance of withholdings to federal, state and local agencies, benefit carriers and vendors
• Creation, verification and submission of electronic files to federal, state and local agencies, benefit carriers and vendors
• Accurate and timely reconciliation of payroll liability accounts
• Creation and distribution of reports to university departments
• Monthly processing of payroll check printing cycles
• Interaction with all university departments including but not limited to Human Resources, Budget Office, Academic Affairs, Student Affairs, Financial Aid, Graduate School, IT and Financial Systems
• Interaction with outside vendors and agencies including but not limited to the State Retirement System within the Department of State Treasurer ( DST ), Optional Retirement Program carriers ( ORP ), the Internal Revenue Service ( IRS ), NC Dept of Revenue ( NCDOR ), NC Division of Employment Security ( DES ), Office of State Human Resources ( OSHR ), and financial institutions.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.

Preferred education, professional skills and experience

Other Minimum Abilities and Skills:

• Ability to work on campus to process monthly payroll check printing cycles
• 2-3 years experience with an integrated payroll system or ERP system
• General knowledge, understanding, and application of federal and state tax laws and regulations
• General knowledge and theory of generally accepted accounting principles
• Excellent organizational and time management skills
• Excellent customer service skills
• Excellent oral and written communication skills
• Ability to communicate at all organizational levels
• Proficiency in Microsoft Office

Preferred Education, Knowledge, Skills & Experience:

• Associate or Bachelor’s degree in Accounting, Business Administration or related field
• 3-5 years experience in a complex payroll environment, preferably in higher education, non-profit or government
• Experience with Banner HR or similar ERP or Oracle application
• General knowledge of business operations in an educational setting

Required Certifications or licensure

N/A

FTE

1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday - Friday

Work Hours

8:00AM - 5:00PM

Type of Position

Permanent

Anticipated Ending Date if Time-Limited

Position Number

1356

Job Posting Date

05/12/2022

Posting Close Date

05/26/2022

Number of Openings

Single Incumbent

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM ( EST ) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application. You will be required to attach a cover letter and resume to successfully apply for this position Applications must be submitted through the online application system to be considered.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting

https://jobs.uncw.edu/postings/24430
Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. List of 3 Professional References

Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity with UNCW? (2022)
   • UNCW Website
   • UNCW LinkedIn Page
   • UNCW Twitter Account
   • UNCW Employee Referral
   • UNCW Instagram Account (UNCW_jobs)
   • UNCW Job Alert
   • Chronicle of Higher Education
   • Diverse Issues in Higher Education
   • Glassdoor
   • Higher Ed Jobs
   • Hispanic Outlook
   • Indeed
   • Inside Higher Ed
   • North Carolina Job Network
   • Women in Higher Education
   • Craigslist
   • Other