Administrative Specialist II
The Center for Latin American Studies is seeking a dynamic and
detail-oriented individual to join our growing team as Outreach
Coordinator! This position will provide administrative and project
management support to the Center’s outreach programming and events,
as well as projects related to grant programs and competitions.
Through its academic programs and outreach initiatives, the
Center’s mission is to advance knowledge about Latin America to our
communities and beyond.
Outreach and Events – 30%
Special Projects – 30%
- Facilitate the design and coordination of K-12 and state
college outreach programming and events as well as other programs
such as Title VI outreach initiatives as needed.
- Coordinate logistics of events, assist with development of
program agendas and promotional efforts.
- Ensure all paperwork associated with outreach events and
projects is complete
- Collect, track, and maintain records of events including number
of attendees and any Title VI data required for events, including
those the Center has co-sponsored with other units
- Contribute to the development and implementation of evaluation
tools designed to assess event programming impact
- Assist in marketing and managing special projects, such as:
- Title VI suitcase program
- Virtual Connection Network/Virtual Exchange Projects
- Database for alumni and career connection activities such as
internships and classroom speakers
Project Management – 20%
- Coordinate and provide administrative support for travel
competitions such as the faculty and student conference travel,
Field Research Grants, and Library Travel competitions. This will
include acting as liaison between the applicants/applications and
Associate Director for Administrative Services, the Center
Director, and others involved with the awards.
- Coordinate and assist with the Academic Year and Summer FLAS
fellowship competitions, including advising the selection
committees, leading info sessions, and organizing language
- Provide support for the Florida-Brazil International Linkage
Institute. By processing student applications
- Assist in promoting and branding of Outreach events and
Travel Logistics – 15%
- Provide budget oversight and management of assigned
- Manage budget and ensure Center is hitting expenditure markers
and spending within the categories for assigned projects
- Provide guidance on grant guidelines/regulations
- Manage data collection and prepare reports for assigned
- Assist with proposal writing and budget preparation
- Handle reporting for certain Center programs
Other duties as assigned – 5%
- Provide travel logistics support to faculty when needed. This
may include arranging and purchasing airfare, lodging, and
- Complete and submit travel paperwork to Fiscal for all travel
that this position coordinates including submitting internal
paperwork, collecting receipts, and following up with travelers if
- Handle IRIS approvals for Title VI grant travel
- Submit Fiscal paperwork and back up for expenditures related to
events/conferences and Pcard purchases for faculty
The City of Gainesville
, home to Florida's largest and oldest university, which makes it
one of the state's centers of education, medicine, and athletics.
Enjoy a rich variety of cultural events, restaurants, year-round
outdoor recreational opportunities, and social activities.
Gainesville is one of the most attractive cities in Florida. The
city is in a central location to both the Gulf of Mexico and the
Atlantic Ocean, providing easy access within a day’s drive to
beaches, nature preserves, and water-based activities. Explore Gainesville
in 60 Seconds.
$45,000 - $55,000
Bachelor's degree and three years of relevant experience; or an
equivalent combination of education and experience.
Master’s degree; Fluency in Spanish or Portuguese; Excellent
written and oral communication; Strong interpersonal skills;
Knowledge of Latin American Studies (social sciences, history,
humanities); A background in education and/or curriculum
development; A background in handling federal grant programs,
particularly the US DOE Title VI program; The ability to
self-start, work independently as well as work well in team
environment, and multi-task.
Special Instructions to Applicants:
For full consideration, application materials must be submitted
online at Careers at UF at https://explore.jobs.ufl.edu/en-us/listing/
(Job No. 522008). A complete application must include: (1) a Cover
Letter, (2) Resume, and (3), the names and contact information of
at least three references who can address the applicant’s fit for
All candidates for employment are subject to a pre-employment
screening, which includes a review of criminal records, reference
checks, and verification of education.
The University of Florida is An Equal Employment Opportunity
Institution dedicated to building a broadly diverse and inclusive
faculty and staff. If an accommodation due to a disability is
needed to apply for this position, please call (352) 392-2477 or
the Florida Relay System at (800) 955-8771 (TDD). Hiring is
contingent upon eligibility to work in the US. Searches are
conducted in accordance with Florida's Sunshine Law.
Application must be submitted by 11:55 p.m. (ET) of the posting end
Health Assessment Required: