Administrative Spec II - Outreach Coordinator

University of Florida
Florida, United States
Salary Not Specified
Posted Date
May 17, 2022

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Position Type
Administrative, Academic Affairs, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Community Relations & Institutional Outreach, Alumni Affairs, Conference & Special Event Administration
Employment Level
Employment Type
Full Time

Classification Title:

Administrative Specialist II

Job Description:

The Center for Latin American Studies is seeking a dynamic and detail-oriented individual to join our growing team as Outreach Coordinator! This position will provide administrative and project management support to the Center’s outreach programming and events, as well as projects related to grant programs and competitions. Through its academic programs and outreach initiatives, the Center’s mission is to advance knowledge about Latin America to our communities and beyond.

Outreach and Events – 30%
  • Facilitate the design and coordination of K-12 and state college outreach programming and events as well as other programs such as Title VI outreach initiatives as needed.
  • Coordinate logistics of events, assist with development of program agendas and promotional efforts.
  • Ensure all paperwork associated with outreach events and projects is complete
  • Collect, track, and maintain records of events including number of attendees and any Title VI data required for events, including those the Center has co-sponsored with other units
  • Contribute to the development and implementation of evaluation tools designed to assess event programming impact
Special Projects – 30%
  • Assist in marketing and managing special projects, such as:
    • Title VI suitcase program
    • Virtual Connection Network/Virtual Exchange Projects
    • Database for alumni and career connection activities such as internships and classroom speakers
  • Coordinate and provide administrative support for travel competitions such as the faculty and student conference travel, Field Research Grants, and Library Travel competitions. This will include acting as liaison between the applicants/applications and Associate Director for Administrative Services, the Center Director, and others involved with the awards.
  • Coordinate and assist with the Academic Year and Summer FLAS fellowship competitions, including advising the selection committees, leading info sessions, and organizing language proficiency tests
  • Provide support for the Florida-Brazil International Linkage Institute. By processing student applications
  • Assist in promoting and branding of Outreach events and projects
Project Management – 20%
  • Provide budget oversight and management of assigned projects
  • Manage budget and ensure Center is hitting expenditure markers and spending within the categories for assigned projects
  • Provide guidance on grant guidelines/regulations
  • Manage data collection and prepare reports for assigned projects
  • Assist with proposal writing and budget preparation
  • Handle reporting for certain Center programs
Travel Logistics – 15%
  • Provide travel logistics support to faculty when needed. This may include arranging and purchasing airfare, lodging, and transportation.
  • Complete and submit travel paperwork to Fiscal for all travel that this position coordinates including submitting internal paperwork, collecting receipts, and following up with travelers if needed.
  • Handle IRIS approvals for Title VI grant travel
  • Submit Fiscal paperwork and back up for expenditures related to events/conferences and Pcard purchases for faculty
Other duties as assigned – 5%

The City of Gainesville , home to Florida's largest and oldest university, which makes it one of the state's centers of education, medicine, and athletics. Enjoy a rich variety of cultural events, restaurants, year-round outdoor recreational opportunities, and social activities. Gainesville is one of the most attractive cities in Florida. The city is in a central location to both the Gulf of Mexico and the Atlantic Ocean, providing easy access within a day’s drive to beaches, nature preserves, and water-based activities. Explore Gainesville in 60 Seconds.

Expected Salary:

$45,000 - $55,000

Minimum Requirements:

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

Master’s degree; Fluency in Spanish or Portuguese; Excellent written and oral communication; Strong interpersonal skills; Knowledge of Latin American Studies (social sciences, history, humanities); A background in education and/or curriculum development; A background in handling federal grant programs, particularly the US DOE Title VI program; The ability to self-start, work independently as well as work well in team environment, and multi-task.

Special Instructions to Applicants:

For full consideration, application materials must be submitted online at Careers at UF at (Job No. 522008). A complete application must include: (1) a Cover Letter, (2) Resume, and (3), the names and contact information of at least three references who can address the applicant’s fit for the position.

All candidates for employment are subject to a pre-employment screening, which includes a review of criminal records, reference checks, and verification of education.

The University of Florida is An Equal Employment Opportunity Institution dedicated to building a broadly diverse and inclusive faculty and staff. If an accommodation due to a disability is needed to apply for this position, please call (352) 392-2477 or the Florida Relay System at (800) 955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No

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