Academic Programs Administrator

Position Details

Position Information

Requisition Number

S1671P

Home Org Name

Auburn Online

Division Name

Provost and VP Academic Affair

Position Title

Academic Programs Administrator

Job Class Code

AA02

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Auburn Online is a growing unit with an essential role in designing and developing online learning experiences. Due to increasing demand for both hybrid and online courses and programs at Auburn University, this position is critical for Auburn Online to keep pace with the need.

The Academic Programs Administrator will be responsible for coordinating the department’s projects, resources, and information.

This position supports a hybrid work model.

Under supervision and guidance of the Associate Director for Learning Experience Design in the Biggio Center, the individual in this position will perform a range of work matching their skillset, including but not limited to, the essential functions listed below.

About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more!

Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .

Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

• Assists department head with a variety of high-level administrative/professional support responsibilities.

• Coordinates project activities to ensure relevant guidelines, specifications, policy, and procedures are followed.

• Provides information to administrators, faculty, staff, and students concerning project progress, status, and issues and facilitates effective communication processes.

• Initiates and facilitates human resource processes, including but not limited to hiring, payroll updates, and terminations.

• Maintains and analyzes data to ensure accurate records, including but not limited to personnel records, project and evaluation data, and financial records.

• Monitors budget and grant funding and ensures expenditures are within specifications and in line with spending projections and meeting target timelines.

• Coordinates the creation and dissemination of contracts and completes project billing and payment processes.

• Conducts project evaluation to ensure process improvement methods are being utilized as intended and are making a sufficient impact.

• Responsible for training, assisting, and assigning tasks to others, and may provide input to performance reviews of other employees.

• Trains and manages project assistants.

Minimum Education and Experience

Education Level

Bachelor's degree from an accredited institution

Field of Study

Business, Communications, or other disciplines appropriate to position

Years of Experience

Level I requires no experience

Area of Experience

Experience in project or program administration

Requirements for Additional Job Levels

Alternate Minimum Education and Experience (If available)

Education Level

Field of Study

Years of Experience

Area of Experience

Requirements for Additional Job Levels

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Knowledge of project management
Familiarity with survey techniques and data analysis
Reading budgets and creating reports
Excellent written and verbal communication skills
Excellent organizational skills

Minimum Technology Skills

Microsoft Office (in particular strong working knowledge of Excel spreadsheets), Banner, Banner Finance, PeopleAdmin, project management software, Qualtrics, R or similar data analysis software, Canvas (preferred) or similar LMS

Minimum License and Certifications

None Required.

Desired Qualifications

Desired Qualifications

Masters degree in related discipline.

Posting Detail Information

Salary Grade

32

Salary Range

$42,800 - $58,400

Job Category

Education/Instructional

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

AL

List any hazardous conditions or physical demands required by this position

Posting Date

05/17/2022

Closing Date

05/31/2022

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment.

Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/29503
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Do you have a bachelor's degree or higher from an accredited institution in Business, Communications, or a discipline related to the position?
   • Yes
   • No