Interim HR Specialist

Interim HR Specialist

Job no: 529506
Work type: Officer of Administration
Location: Eugene, OR, Other-Site
Categories: Administrative/Office Support, Human Resources

Department: Human Resources
Appointment Type and Duration: Interim (OA), Limited
Salary: $17.00-$19.00 per hour
Compensation Band: OH-OA02-Fiscal Year 2021-2022
FTE: 1.0
Application Review Begins
June 6, 2022; position open until filled
Special Instructions to Applicants
Please upload a current resume and cover letter that addresses how your skills and experience meet the minimum and, if applicable, preferred qualifications.

In your online application, please include 3 professional references that can speak to your skills and abilities.
Department Summary
The mission of the Office of Human Resources is to strategically partner with the university community as a comprehensive, innovative, and results-oriented department modeled on the very best human resources practices. We deliver a variety of services and programs, which underscore a commitment to inclusiveness, respect, fairness, effective service delivery, and accountability. We strive to be proactive, consultative partners meeting the needs of employees and operations across the institution and lead efforts to attract, retain, develop, and engage world-class faculty and staff.

Working in the University of Oregon (UO) Human Resources (HR) provides a unique opportunity to promote diversity, equity, and inclusion in our workforce. We strive to be champions for building and supporting a community that reflects a rich variety of racial and ethnic, socioeconomic, gender and sexual orientation, disability, cultural, and intersectional identities. We encourage applications from those whose experience has prepared them to contribute to our commitment to diversity and inclusion, from individuals who have been historically marginalized and currently underrepresented in higher education, individuals who may have taken time off for family reasons, or who have achieved excellence in non-traditional pathways outside of higher education.

The HR Programs and Services unit manages the university's benefits, medical leaves, work-life, HR compliance, learning and development, and recognition programs for all employees. The unit provides HR support services to the campus community through the HR Service Center and is responsible for generating and distributing HR communications to all university employees. The unit develops and maintains HR programs in collaboration with campus stakeholders to support university leadership and institutional priorities.

HR Programs & Services is a unit within Human Resources in the Finance and Administration portfolio. Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the university's many departments, providing key resources to employees, and keeping campus safe, clean, accessible, and beautiful.
Position Summary
The HR Specialist is a member of the Service Center team that provides excellent customer service to the campus and to the University HR staff. The HR Specialist will respond to inquiries regarding the recruitment/employment system and process, procedures, regulations, policies, and programs. The position requires the ability to troubleshoot and assist campus with MyTrack (applicant tracking system) in order to determine the best approach to the solution and when to direct inquiries to others in Human Resources. This position reports to the HR Service Center Manager.

The person in this position will support the administrative needs of the Employee and Labor Relations unit in formulating, determining, and effectuating management policies with respect to collective bargaining, as well as managing HR policies and processes to ensure their adherence to the respective collective bargaining agreements as defined in ORS 243.650. This includes but is not limited to providing assistance with researching, compiling data, and report preparation in response to union proposals during collective bargaining. This position organizes and prepares documents and provides scheduling support for such confidential processes as layoffs, grievance hearings, bargaining strategy preparation, and the preparation of collective bargaining proposals.

This position demands a firm commitment to serve the University with sensitivity and professionalism. The person in this position must support diversity and inclusion in every aspect and responsibility associated with the position.

Consistent with our core values of innovation and adaptability, it is the expectation that every member of the HR team will demonstrate flexibility and the willingness to expand and change duties consistent with the operational and strategic needs of the Human Resources organization.

This position has been identified as being local, with some flexibility in location, including the option to work at a remote location with frequent commuting to a UO work location in Eugene. All adjusted work arrangements require supervisor and leadership approval.
Minimum Requirements

• Two years of general administrative office support or an equivalent combination of training and experience.
  
• One year of customer service experience.
  Professional Competencies
  
• Effectively demonstrate a welcoming, professional and helpful approach to customer service.
  
• Ability to use general office equipment including computers and multiline phones.
  
• Proficient in the use of computer software, word processing, spreadsheet, document imaging, database, electronic mail, and calendaring software.
  
• Excellent interpersonal skills, including the ability to work effectively with individuals and teams from diverse backgrounds and differing perspectives.
  
• Commitment to, experience with, and/or ability to work effectively with students, faculty, and staff from a variety of diverse backgrounds in support of a welcoming and inclusive environment.
  
• Flexibility to shift directions quickly when priorities change, recommend creative solutions to problems, and deliver against tight deadlines.
  
• Ability to understand complex materials and translate them to a variety of employee audiences with accuracy.
  
• Strong organizational skills, ability to work successfully with multiple tasks and shifting priorities, both independently as well as in a collaborative team environment.
  Preferred Qualifications
  
• One year of experience in a professional office in customer service and reception duties.
  
• HR-related experience.
  
• Experience with UO and/or HR Information Systems (HRIS).
  
  FLSA Exempt: No
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/529506/interim-hr-specialist
  
  
  
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