Senior Office Assistant, Annual Giving

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title Senior Office Assistant, Annual Giving Overview
Provide administrative support and database management to the Director of Annual Giving, Director of Class Giving, as well as the Annual and Class Giving staff, overseeing reunion, class-based, young alumni, student, and faculty and staff giving programs in addition to general solicitation communications. Essential Duties:
Support logistics and assist with the management of reunion, class-based, young alumni and undergraduate volunteers engaged with Annual Fund committees and programs, including but not limited to: maintain and disseminate reports, regular database entry, web page upkeep, and committee communications (i.e. conference calls, in person meetings, webinars, and social events).

Perform basic and intermediate computer functions including managing databases creating, analyzing and integrating spreadsheets, executing mail and envelope merges, recording information in data system, and importing graphics and other information into documents.

Interact with constituents, prospects, and volunteers via phone, e-mail, and web; field questions; book gifts; respond to web comments and inquiries; and distribute mail appropriately. Attend, staff, and play an active role in signature College events, including but not limited to; Homecoming, Giving Tuesday, Friars Give, Reunion Weekend, etc.

Produce correspondence and documentation through typing, word processing, formatting, use of charts, graphs and other visuals, collating, photocopying, binding, etc., according to the standards of the department and College; proofread for content, language, and grammar.

Support frontline fundraisers with booking travel, distributing itineraries, updating contact reports, and submitting travel reimbursement documentation. Organize and maintain calendars, files, and records that may include confidential information. Marginal Duties:
1. Perform all other duties as may be required. Education and Experience Required

• High School education or equivalent.
• Two to three years of related experience or an equivalent combination of education and experience.
• Working knowledge of word processing and database systems required.
• Excellent organizational and communications skills also required.
• Ability to work under deadline pressure and to prioritize assignments while juggling multiple tasks .

Physical Demands

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

Employee Status Full Time Union Status Non-Union Shift: If other, please enter regular schedule. EEO Statement
Providence College does not discriminate against any person because of race, color, national and ethnicorigin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation,gender identity, religion, disability, age, veteran status, or genetic information. The College will develop,and from time to time update, an affirmative action program and will insist on a good-faith effort on thepart of its employees to comply with the program. The College will request and expect its agents andthose with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number AS639P Closing Date Open Until Filled Special Instructions to Applicants Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * We require all employees to be vaccinated. Are you vaccinated or have a *valid medical or religious exemption from receiving a COVID-19 vaccine? Applicants requesting an exemption, must complete a Providence College request form. Exemptions are not guaranteed approval. Completion of exemption/vaccination process must be finalized prior to start date.
   • Yes
   • No
   • Will request exemption

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation