Executive Director for Administration

Employer
Harvard University, Faculty of Arts & Sciences
Location
Massachusetts, United States
Salary
Salary Not Specified
Posted Date
May 17, 2022

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Position Type
Administrative, Business & Administrative Affairs, Financial Affairs, Human Resources Administration, Chief Business Officers & Vice Presidents, Executive, Executive Directors, Other Executive
Employment Level
Executive
Employment Type
Full Time
Job Summary

The Executive Director for Administration ("ED") is part of the senior team within the Dean of Students Office (DSO) responsible for working with the Dean of Students to execute the administrative functions of the Dean of Students Office, ensuring all Harvard College undergraduates can thrive intellectually, socially, and personally in the residential and co-curricular areas of Harvard College. Specifically, the ED will lead the unit within DSO that manages finance and administrative operations to support the residential and co-curricular program. This position will have broad responsibility for the operational support, planning, and development of functions including human resources administration, financial management and budget oversight, oversight of communications and information technology, space allocation and improvements, guiding policy and operating procedures for all DSO departments, and long-term planning within DSO.

The ED is responsible The ED will oversee the administrative unit within DSO and work closely with the College Office of Administration and Finance, FAS Finance Office, FAS Office of Planning and Physical Resources, FAS Office of Human Resources, FAS Faculty Affairs Office, and Harvard University Information Technology.

Auto req ID

58485BR

Job Code

361060 Administrative Manager

Location

USA - MA - Cambridge

Business Title

Executive Director for Administration

Sub-Unit

------------

Salary Grade

060

Time Status

Full-time

Union

00 - Non Union, Exempt or Temporary

Basic Qualifications

· Masters degree in a relevant field required.

· A minimum of ten years of related work experience required.

Additional Qualifications and Skills

· University or non-profit experience preferred.

· CPA or MBA preferred.

· Must possess a thorough knowledge and understanding of best practice policies, procedures, and protocols in the following areas: budget and finance, human resources, academic and staff personnel policies, and planning.

· Strong analytical and problem-solving skills, and experience managing complex projects.

· Strong verbal and written communication skills; ability to influence/persuade all levels of staff.

· Demonstrated ability to take on complex issues and provide creative solutions.

· Understanding of student affairs and residential education programs and a commitment to supporting programs and services that support students? personal and social development.

· Deep commitment to inclusion and ethical values.

· Ability to lead and manage a team with various types of expertise and develop and maintain relations with many constituencies.

· Ability to communicate technical information to a non-technical audience as well as tact, discretion, and the ability to multi-task.

· Interest and experience providing training and coaching to non-experts in the areas of responsibility.

· The position requires political acumen and the capacity to handle many assignments with sensitivity to priorities, shifting demands, and to consequences.

Additional Information

All Harvard employees must be fully vaccinated. Individuals may submit a request for exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exemptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .”

Department

Dean of Students Office

Pre-Employment Screening

Criminal, Education, Identity

Job Function

General Administration

Position Description

Leadership and Supervision

The Executive Director serves on the senior leadership team within the DSO and leads the DSO administrative team; supervises the Director of Operations and Human Resources and convenes regular team meetings to set strategy and unit deliverables. Convenes regular meetings of department administrators, who have a secondary (dotted) line to the Executive Director or designee. Participate in hiring, ongoing training, and performance reviews of the staff who report to this position as well as Assistant Directors of Administration and House Administrators who report elsewhere.

Budgets and Finance

Advises the Dean of Students and leads the strategy, development, allocation, implementation, monitoring and oversight of the annual budget process for the Dean of Students office. Provides for department input to budget by holding budget meetings with each DSO unit. Provides the Dean of Students with analysis and possible strategies in key areas such as fiscal planning, program alignment, and personnel policies and decisions. Reports financial information to the Dean of Students, DSO senior leadership, and College/FAS Finance Offices at regular intervals and responds to requests for ad hoc financial reports. Oversees financial operations for the DSO, providing guidance and support on financial matters to department and house administrators as well as program managers in the DSO. Makes recommendations and implements financial plans to ensure the overall health of DSO. Is accountable for maintaining balanced budgets and for multi-year plans to steward income sources, including restricted gifts, grants, and endowments. Participates in planning for fundraising and other revenue enhancement activities on behalf of the activities of the department.

HR and Professional Development

Oversees recruitment, retention, performance management, and professional development initiatives within DSO, working with the Director of Human Resources and Operations within the DSO, FAS Human Resources and the FAS Office of Faculty Affairs on performance management processes, issues, or concerns. Works closely with Dean of Administration and Finance regarding compensation, employee relations, and legal matters. Reviews and approves all HR requests from DSO departments such as new hires, bonus requests, reorganizations, and reclassifications. With the Dean of students, implements staff personnel objectives. Oversees policies regarding flex work and assists senior leaders in DSO with implementation.

Space, Technology, Communications, and special projects

Provides strategic oversight for space planning, information technology, communications, and special projects, managing the Director of Operations and HR in conducting needs assessments, assessing business processes, collaborating with HUIT, Office of Physical Resources and Planning, College administration and communications, and other campus partners. Work with DSO leadership and the administrative team to prioritize and implement funded projects, and contributes to the College?s multi-year space, information technology, and communications plans.

Monitors compliance with relevant policies and regulations and contributes to setting policies within the department as well as at the College and FAS, as needed.

Coordinates special projects as identified by the Dean of Students.

Strategy, Planning and Assessment

Executes the annual DSO planning process to ensure that the developed goals align with the mission of the College and the department. The ED provides support to DSO departments in a collaborative and consultative manner. Advise the Dean of Students and directly manage major organizational changes within DSO departments. Leads and develops a comprehensive assessment program to support DSO goals and strategic initiatives. Works closely with College Institutional Research to interpret and analyze assessment findings to guide decision-making.

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Certificates and Licenses

CPA preferred.

Working Conditions
  • Work is performed in an office setting
This position will be based in Cambridge, MA. All remote work must be performed in a state in which Harvard is registered to do business (CA, CT, MA, MD, ME, NH, NY, RI, and VT). Human Resources Consulting is currently developing hybrid workplace models which actively support some remote work (within a state in which Harvard is registered to do business) where business and team needs allow. Furthermore, individual flexible and remote work options for this role will be discussed during the interview process.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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