Assistant Registrar

Assistant Registrar
Harold Washington College

City Colleges of Chicago (CCC), the largest community college system in Illinois, is made up of seven colleges and five satellite sites, providing more than 70,000 students each year access to a quality, affordable education. Harold Washington College is a student-centered institution that empowers all members of its community through accessible and affordable academic advancement, career development and personal enrichment. Harold Washington College, located at 30 East Lake Street in Chicago's Loop, serves thousands of students annually by supporting each one in pursuit of a certificate or degree and ensuring they are ready to succeed in further college or a career after graduation.

PRIMARY OBJECTIVE: This position is responsible for the supervision of records and data entry by clerical staff. Coordinates, manages and writes procedures for the registration/grade process and records maintenance for the Credit, Adult Education and Skills Center programs in the Office of Admissions and Records.

DUTIES & RESPONSIBILITIES:

1. Coordinates and manages the registration process for the Adult Education, Skills, off-campus programs and Middle College. Coordinates and manages the grade report process to and from faculty for terminal input. Follows-up on missing/outstanding grade report forms.
   
   
2. Establishes procedures and maintains the student records for Adult Education, State Legalization Impact Assistance Grant (SLIAG) and Skills programs. Coordinates the activities for these programs. Handles student related problems.
   
   
3. Verifies and processes staff certificate-of-attendance timesheets. Oversees the process for students’ transcripts. Writes procedures for tasks. Prepares semester activities schedule and registration calendar for Adult Education, Nursing Program, and Credit programs. Assists in the planning of campus registration. Verifies state and reimbursement claims.
   
   
4. Trains college staff on PeopleSoft system. Interviews and recommends applicants for vacancies in the Records area of the Registrar’s office. Attends various meetings.
   
   
5. Adheres to CCC Customer Service Excellence standards.
   
   
6. Performs other duties as assigned.
   
   

SUPERVISORY RESPONSIBILITIES:

Direct Supervision: College Clerical Supervisor I: College Clerical Assistant II: Hourly Support Staff

QUALIFICATIONS:

1. Bachelor’s degree in Business Administration or Management supplemented by five-six years of college experience; or an equivalent combination of training and experience is required.
   
   
2. Proven organizational skills and supervisory ability.
   
   
3. Must have the ability to use computers to perform work activities.
   
   
4. Must have excellent verbal and written communication skills.
   
   
5. Must be self-directed and innovative, able to assess current operations in an effort to improve the future goals of the District. Must be able to meet deadlines in a timely manner.
   
   

• • Chicago residency is required for all full-time employees within 6 months of hire.

We are an equal opportunity and affirmative action employer. Thank you for your interest in City Colleges of Chicago.