Executive Secretary to the Board of Trustees and Office Assistant

Shenandoah University’s President’s Office is seeking applications for Executive Secretary to the Board of Trustees and Office Assistant. This is a full-time position located on our main campus in Winchester, VA.

As Executive Secretary, this position provides oversight and management for a diverse range of confidential, high-level activities within the President's Office, specifically in relation to the Board of Trustees. As a member of the President's Office staff, the position will also have the knowledge to manage, prioritize and address impromptu visits, emails and phone calls from a variety of sources and possess the ability to exercise considerable judgment in handling such situations. Strong oral and written communication skills as well as interpersonal skills are a must. Time management and the ability to prioritize is important. A creative mind is a plus for event planning and will also be a large part of the position, including various errands on and off campus. At least 5 years of experience in the executive level administrative assistant/secretary is preferred. Bilingual is also preferred but not required.

Key Duties and Responsibilities:

• Serve as Board of Trustees liaison to provide support for all activities, meetings, and retreats
• Maintain legal records and filings related to Board of Trustees
• Greet all guests visiting the President’s Office
• Serve as contact with Office of International Programs for international visitors, including purchasing gifts and coordinating events
• Serve as liaison with greater community for general events, such as Apple Blossom Festival, and specific requests
• Serve as liaison with church-related organizations including, but not limited to, Va. Conference of the UMC, General Board of Higher Education and Ministry, and the Board of Higher Education Campus Ministries
• Handle conference registrations and related travel to above organizations
• Plan special events on and off campus for faculty/staff
• Writing and editing (thank you, congratulations, etc.)
• Keep office supplies filled and organized and perform errands
• Oversee work-study students’ responsibilities

Required Experience

Qualifications:

• Education: High school diploma required and five years’ experience in a related or equivalent field required; college degree preferred.
• Language: Bilingual preferred
• Effective oral and written communication skills, excellent interpersonal skills

How to Apply:

The complete application will include a cover letter, resume and contact information for three professional references. The review of applications will begin immediately and continue until a qualified candidate is selected.

Shenandoah University is committed to enriching its educational experience and culture through the diversity of its faculty, administration, and staff. All candidates are strongly encouraged to include a statement in their cover letters addressing ways in which they may be able to contribute to that commitment.

**Note: A pre-employment background check, as well as a satisfactory driving record, will be required as a condition of hire.

Shenandoah University values the unique and diverse perspectives of individuals and communities locally and globally and seeks to foster mutual understanding in an inviting community where individuals are welcome and respected. The university does not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, physical or mental disability, genetic information, veteran’s status or on any other basis protected under applicable law.

Salary Type
Not Applicable