EXECUTIVE ASSISTANT

Hiring Department

The School of Medicine and the Department of Molecular Microbiology and Immunology

Job Description

The School of Medicine and the Department of Molecular Microbiology and Immunology are pleased to announce an opening for an Executive Assistant.

Job Description

Executive Assistant to the Department Chair
-Primary support and assistance for the Chair.
-Manage the Chair’s calendar, correspondence and confidential files.
-Arrange meetings, record minutes of faculty and executive committee meetings.
-Manage departmental committees and correspondence.
-Schedule travel, prepare itineraries and process reimbursements.
-Manage faculty candidate recruitment and campus visits.
-Coordinate and oversee faculty annual reviews, promotion and tenure and myVita.
-Appointment/renewal of Graduate and Doctoral Faculty status.
-Liaison between the Chair and the School of Medicine Dean’s office and outside entities
-Special projects, programmatic assignments and reports at the request of the Chair.
-Organize department special events.
-Supervise Business Support Staff II, Senior Office Assistant or other staff and hiring.
-Signature authority on major department accounts. Manage departmental One Card.
-Payroll delegate for the Chair. Review, change and approve staff payroll.
-Create and update departmental directory.
-Manage keys, telecommunications and conference room assignments and guest parking.
-Departmental emergency contact person.
-Receptionist.

Salary

Salary Range: $16.92 - $30.68/hour

Grade: GGS-008

University Title: EXECUTIVE ASSISTANT

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Shift

Monday – Friday

8:00 a.m. – 5:00 p.m.

Ability to be flexible when business needs arise.

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary .

Preferred Qualifications

Ability to manage complex and sensitive information with discretion.
Excellent organizational and time management skills.
Effective written and oral communication skills .

Application Materials

1. Online application.
2. Cover Letter
3. Resume
4. Contact information for three professional references.

Columbia Missouri Information

Columbia, Mo., is known as an ideal college town, combining small-town comforts, community spirit and low cost of living with big-city culture, activities and resources. Home to nationally renowned public schools and other colleges and educational centers, Columbia is packed with restaurants and entertainment venues and hosts more than a dozen annual cultural festivals.

Benefit Eligibility

This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits

Diversity Commitment

The University of Missouri is fully committed to achieving the goal of a diverse and inclusive academic community of faculty, staff and students. We seek individuals who are committed to this goal and our core campus values of respect, responsibility, discovery and excellence.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor of Human Resource Services/Affirmative Action officer at 573-882-4256.

To request ADA accommodations, please call the Disability Inclusion and ADA Compliance Manager at 573-884-7278.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

• EEO is the Law English Version
• EEO is the Law Spanish Version
• EEO is the Law Chinese Version

Vaccination Statement

After careful consideration of COVID-19 virus trends and the overwhelming evidence of COVID-19 vaccine safety and effectiveness, the School of Medicine, along with MU Health Care, the Sinclair School of Nursing and the School of Health Professions, recently announced the decision to require COVID-19 vaccinations by Oct. 1, 2021, for all employees, unless granted a medical or religious exemption.

All new hires will be required to submit proof of vaccination prior to your start date. If you would like to request a medical or religious exemption, you must do so upon acceptance of employment so our team has time to review prior to your scheduled start date. You will not be allowed to begin work until you have submitted proof of vaccination or received an approved medical or religious exemption.

Thank you for helping us to create the safest environment possible for our colleagues, students and our patients by protecting yourself and others through COVID-19 vaccination.

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