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Accountant I - Accounts Payable

Employer
Western Illinois University
Location
Illinois, United States
Salary
Salary Not specified
Date posted
May 17, 2022

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Accountant I - Accounts Payable

  • Work Department: Accounting Office
  • Class Title/Code: Accountant I (0010)
  • Effective Date: May 11, 2022
  • Responsibilities:
    1. Review and approve payments to vendors (by means of direct payment authorizations and procurement cards) direct payment authorizations and other payments to vendors by verifying information contained in invoices, ensuring funds are available, coding transactions in accordance with SAMS coding, and processing for entry into the accounting system.
      1. Evaluate payment authorizations and applies correct SAMS code to each authorization. When applying codes, the individual in this position must also determine the taxability of the transaction.
      2. Reviews support documentations (invoices and receipts) to ensure that the expenditure is valid and the backup is adequate. This task includes ensuring that contracts are complete and the appropriate approvals are obtained per University Policies and Procedures.
      3. Verifies fiscal agent signatures and account names and numbers.
      4. Enters Direct Pay Authorizations into the financial accounting system which encumbers the funds in appropriate departmental account.
      5. Resolves questionable transactions with the submitting department utilizing either email correspondence or by physically returning documents. Maintains a record of returned documentation.
    2. Examines and audits all University financial expenditures to ensure accuracy with University policy and proper coding.
    3. Reconcile weekly paypal activity
    4. Code and input University credit card activity
    5. Logs voided payments and reconciles monthly.
    6. Prepares journal entries to correct erroneous subcodes and/or account numbers.
    7. Monitors open commitments monthly for appropriated, auxiliary, local and grant accounts.
  • Required Qualifications:
    CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

  • Any one or any combination of the following, totaling three (3) years (36 months) from the categories below:
  • Work experience and or training in Accounting or a closely related field
  • College course work and/or training in Accounting or a closely related field including 12 semester hours in accounting
    • Associate Degree (60 semester hours) equals 18 months
    • 90-semester hours equals two (2) years (24 months)
    • Bachelor's Degree or higher (120 semester hours) equals three (3) years (36 months)
  • Application Deadline: May 25, 2022

  • Employment - Information & Instructions
    Complete an Employment Application online. Submit supplemental application materials, including copies of official academic transcripts and a current resume, via email to HR-Testing@wiu.edu.

    All application materials, including completed application, transcripts, and resume, are due in the WIU Human Resources Office no later than 4:30 p.m. the day of the application deadline.

    Western Illinois University is an Affirmative Action and Equal Opportunity employer with a strong commitment to diversity and a non-discrimination policy that includes sex, race, color, sexual orientation, gender identity and gender expression, religion, age, marital status, national origin, disability, or veteran status.

    For questions regarding the application process, please contact:

    Human Resources Office
    Sherman Hall 105
    1 University Circle
    Macomb, IL 61455

    Phone: (309) 298-1971 ext. 1
    Fax: (309) 298-2300

    Email: HR-Testing@wiu.edu

    Open: Monday - Friday; 8:00 a.m. - 4:30 p.m.


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