Coordinator for Student Involvement

Employer
Agnes Scott College
Location
Georgia, United States
Salary
Salary Not Specified
Posted Date
May 17, 2022

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Position Type
Administrative, Business & Administrative Affairs, Community Relations & Institutional Outreach, Student Affairs, Chief Student Affairs Officers & Vice Presidents, Other Student Affairs, Religious Affairs & Ministry, Student Activities & Services
Employment Type
Full Time


Office: Center for Leadership, Engagement,and Service

Reports to: Senior Director for Leadership, Engagement, and Service

Hours: Full-time

Overtime: Exempt

Job Grade: 6

General Summary: The Coordinator for Student Involvement works collaboratively to provide non-academic activities that complement the students' academic and personal goals. The Coordinator will be the primary Student Affairs resource for all recognized and chartered student organizations. This person will assist in the regular training and development of organizational leaders. They will oversee campus programming including the event registration process for all student organizations, oversee the policies, procedures and events of all chartered student organizations, serve as the advisor for the Inter Organization Council, train student organization leaders regarding financial processes, review internal procedures and practices, and coordinate the registration process for all student organization programs on campus. The Coordinator will participate in a leadership curriculum and be the advisor of the Leadership through Event and Activity Development (L.E.A.D.) Team that plans and executes CLES programming and engagement events.

Essential Job Functions:

  1. Works directly with students and their families, faculty and staff, student workers, and vendors.
  2. Provides input in maintaining and developing annual budget, monitoring expenditures, reallocating funds and maintaining student activities financial records in accordance with federal, state and institutional procedures including preparing contractual arrangements for performers, equipment, and temporary personnel.
  3. Maintains a system for monitoring and tracking use of student organization purchasing cards; initiate, process, submit, and maintain records for purchasing cards, requisitions, request for payment, and reimbursements; inform managers of account(s) status; prepare spreadsheets; and identify cost effective alternatives.
  4. Serves as the primary resource for student organizations; manage the student organization Event Planning process.
  5. Provides student leader training sessions for student organization leaders.
  6. Collects data on students' needs, interests, and engagement endeavors.
  7. Develops and evaluates processes and procedures serving student organizations.
  8. Recruits and trains faculty and staff serving as student organization advisers.
  9. Builds relationships with other units on campus involved with student organization programming efforts.
  10. Creates, edits and updates publications including but not limited to Purchase Card policies and Alston Campus Center posting policy.
  11. Develops and monitors the student organization budgeting process
  12. Reviews and approves student organization contracts.
  13. Facilitates, promotes and assists with student recognition/award presentation events.
  14. Provides assistance with college wide activity emails and calendar of events
  15. Creates spreadsheets for monitoring registration, event signup, and other various events and functions
  16. Creates marketing materials for events and activities as needed.
  17. Participates in the development of marketing strategies to promote campus activities and services to maximize student involvement; assist with marketing, graphic design, and website enhancement for the Center for Leadership, Engagement, and Service.
  18. Serves as the primary person for communication needs of the CLES including marketing efforts on social media, internal platforms, and working with the Marketing and Communications Department and others to market student involvement, campus activities, and events.
  19. Serves as content manager for the internet and intranet sites and monitors social media sites related to the Center for Leadership, Engagement, and Service.
  20. Helps execute the student leadership awards banquet.
  21. Plans, coordinates and supervises the preparation and dissemination of publications related to student organizations and activities including the Student Organization Fair.
  22. Approves and edits flyers, posters, literature and other materials prepared by student groups for on and off-campus distribution; implement and oversee processes for posting/distributing of materials and electronic media on campus as requested.
  23. Works closely with the Office of Special Events on the space reservations process for student organizations
  24. Serves as the Campus Calendar Manager for Student Organizations.
  25. Collaborates with Center staff to plan, organize, coordinate and supervise various educational, recreational, social and cultural student events.
  26. Recruits, trains, schedules, and participates with supervising student workers for the Center for Leadership, Engagement, and Service.
  27. Provides administrative support to the Center for Leadership, Engagement, and Service including ordering of office supplies and inventory, handling of incoming and outgoing mail, greeting of visitors, meetings, and room reservations.
  28. Remains visible and approachable to all students and guests (students, faculty, staff, and community members) at all times, and acts as a resource by providing answers to questions or assistance as requested.
  29. Performs assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards with minimal supervision.
  30. Serves on college committees as requested by the supervisor and/or the Vice President of Student Affairs.


REQUIREMENTS

Education : BA or BS required. Knowledge of student life programs and services preferred.
Experience : Preference will be given to individuals who have previously worked in higher education settings.
Knowledge/Skills/Abilities :
  • MUST be willing to work evenings, late nights, and weekends.
  • Excellent verbal and written communication skills, strong organizational and administrative skills, and close attention to detail.
  • Considerable knowledge of modern office procedures and familiarity with standard office equipment and multi-line telephone systems.
  • Familiarity with office/departmental policies and procedures in an academic setting.
  • Proficiency in Google based computer applications: Google Docs, Google Sheets, Google Forms, Google Slides
  • Proficiency in Windows-based computer applications: MS Word, Excel, Power Point, and Publisher.
  • Familiarity with current social media platform and communication application trends including Twitter, Snapchat, and Instagram.
  • Ability to navigate the internet and execute online searches.
  • Demonstrated ability to work independently and maintain confidentiality.
Other :
  • Periodic travel required from office to other locations on and off campus.
  • Possess or have ability to obtain a valid Georgia state operator/driver's license for the type vehicle or equipment operated.
  • Irregular work hours including evening and weekend programs that are consistent with student affairs positions nationwide.
PHYSICAL DEMANDS

Intermittent sitting, standing, stooping, crouching, walking, occasional moving of light objects. Work is performed in an office as well as outside.

DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

APPLICATION PROCESS
Please apply online. Position is posted until filled. Due to the overwhelming response to the college's staff openings we are unable to respond personally to individual telephone inquiries. No faxed submissions please.

EEO
Agnes Scott College does not discriminate on the basis of, race, color, national origin, religion, sex, sexual orientation, age, veteran status, disability or genetic information, gender identity and gender expression or any other characteristic protected by law in its employment. Agnes Scott College has a strong commitment to diversity and urges members of underrepresented groups to apply.

Health & Safety Measures

All persons hired by Agnes Scott College must submit proof of COVID-19 vaccination prior to starting employment unless they have been granted an exemption based upon a medical or religious reason.

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