Administrative Assistant/Bookkeeper

Amherst College
Massachusetts, United States
Salary Not specified
Posted Date
May 17, 2022

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Position Type
Faculty Positions, Education, Other Education
Employment Level
Employment Type
Full Time

Amherst College

Amherst Campus
Amherst Staff
Full time

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Administrative Assistant/Bookkeeper position. The Administrative Assistant/Bookkeeper position is a full-time, year-round position, starting at $20.48 - Commensurate with experience. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the w ays in which they bring value to and will work towards supporting a broadly diverse community.

The Administrative Assistant/Bookkeeper serves as the library's bookkeeper and receptionist; provides administrative support to the Director of the Library, Business Manager, and Amherst College Press; and takes appropriate actions to support a diverse workforce and participates in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Summary of Duties and Responsibilities

Administrative Supportand Reception:
  • Place orders and manage inventory for general supplies, including paper and toner for copiers and printers.
  • Place service calls.
  • Greet and direct a diverse set of visitors with attention towards creating an inclusive experience for all.
  • Answer phones.
  • Provide general guidance/direction to other library staff regarding service center reporting and library policies/procedures.
  • Schedule library meeting rooms, posting weekly calendars.
  • Assist the Director of the Library with scheduling and calendar management.
  • Collaborate with the Business Manager on modifying processes to resolve situations/problems.
  • Sort mail, receive, and sort UPS, FedEx, and DHL deliveries.
  • Schedule meetings; arrange accommodations, transportation, and restaurant reservations; and assist with reimbursements for library staff searches and conferences.
  • Coordinate and assist with the redaction of candidate materials for library searches.
  • Provide administrative support for the Amherst College Press:
    • Assist with the preparation of marketing materials for conferences
    • Assist with the development of communication pieces
    • Guide interns on the development of author reports
    • Social media coordination
    • Other logistical support
  • Provide additional administrative support as assigned by the Director of the Library and Business Manager.

  • Maintain records for library purchases.
  • Independently apply advanced bookkeeping skills for forensic accounting.
  • Reconcile acquisitions charges.
  • Assist acquisitions with budget tracking.
  • Assist acquisitions with Workday tasks.

Performs other duties/functions as requested.
  • Serve on library committees and may act as committee chair with responsibility for planning, organizing, and assigning tasks to others.
  • All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.


  • Associate's Degree
  • 2-3 years of experience in administrative support
  • Bookkeeping skills
  • Strong attention to detail; good verbal and written communication skills
  • Strong customer service and exceptional interpersonal skills
  • Demonstrated organizational and time management skills and the ability to adjust to shifting priorities
  • Ability to follow established procedures and directions along with ability to take initiative whenever appropriate; ability to work independently and collaboratively
  • Computer skills, including the ability to manage website content, and knowledge of standard productivity tools including Gmail, Microsoft Word, Excel and their equivalents.
  • Demonstrated commitment to effectively supporting a broadly diverse and intentionally inclusive community

  • Bachelor's Degree
  • 3-5 years of related experience
  • Familiarity with Workday

Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.

Amherst College requires all employees to be fully vaccinated for COVID-19 (medical and religious exemptions may apply).

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure itmeets your total compensation requirements. Click here for Benefits Information .

Interestedcandidates are asked to submit a resume and cover letter online at . Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Career icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.

To find information about job group and level (JGL) follow this link.


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