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Assistant Director of Engagement, Affinity and Student Engagement

Employer
Willamette University
Location
Oregon, United States
Salary
Salary Not specified
Posted Date
May 16, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Development & Advancement
Employment Level
Administrative
Employment Type
Full Time
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Assistant Director of Engagement, Affinity and Student Engagement

Posting Number: R0004023
Location: Salem Campus

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Instructions for Applicants:

Please read the following carefully before beginning the online application process.

To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.

Position Summary:
The Assistant Director of Alumni and Parent Engagement reports to the Alumni & Parent Engagement Team Lead. In partnership with the Director of Alumni & Parent Engagement, the Assistant Director is responsible for developing volunteers and higher levels of alumni and parent engagement through affinity groups, and through helping students as they transition to alumni. This includes identification, cultivation, and engagement of key alumni affinity organizations and student groups, managing and mentoring volunteers, developing engagement plans, and implementing corresponding in-person and virtual events, meetings, programming, and volunteer stewardship. The Assistant Director also shares in the duties of officially representing the Office of Alumni and Parent Engagement at on-and-off-campus events. While staying focused on independent programs and projects, the Assistant Director will work in a team setting where responsibilities of planning and implementing initiatives involve invited guests, volunteers, other Alumni and Parent Engagement staff, and colleagues across campus.

Justification Statement
This position is responsible for interacting with and engaging alumni and friends from all Willamette University colleges as well as parents from the College of Arts & Sciences and Pacific Northwest College of Art to establish, nurture, and grow their connection to, appreciation for, and investment in the University. This work will primarily involve affinity and student-based engagement strategies.

ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

JOB DESCRIPTION

Affinity Organization Management (50%)
  • Identify, develop and support national and regional affinity programming strategies that facilitate lifelong community-building among alumni and our greater community.
  • Oversee the execution of affinity-based programs in partnership with WU colleagues around identity-based affinity, special interests, young alumni, parents, ensuring these groups have opportunities to create their own groups and activities and also are included and engaged in overall APE programming.
  • Manage volunteer identification, recruitment, training, day-to-day management, and stewardship of affinity volunteers in partnership with Donor Relations and other Advancement colleagues and campus partners.
  • Liaise with our alumni affinity groups (Alumni of Color, LGBTQIA+, Bearcats in Politics, Willamette University Sustainability Network, Bearcats in the Arts, Bearcats in Technology) and support partnerships and collaboration with student affinity organizations, building connections where appropriate
  • Coordinate with campus partners to develop affinity group programming and partnerships that promote diversity and inclusion, while also creating guidelines to hone the focus and scope of these efforts.
  • Develop a yearly calendar of programming to host robust online and in-person affinity-based engagement opportunities in collaboration with various campus departments like the Office of Student Leadership and Engagement, the Office of Multicultural Affairs, etc.
  • Proactively engage with volunteers and campus partners to identify opportunities for alumni to support student success.
  • Provide logistical support to high-impact events that connect alumni back to Willamette.
  • Input all volunteer engagement information into the database and respond to inquiries.
  • Establish goals for engagement of affinity groups, volunteering and impact, and help to develop and implement metrics to measure the success of programs, reporting regularly on progress toward goals.


Student Engagement and Young Alumni Engagement Programming (30%)
  • Create a comprehensive undergraduate engagement program that is charged to help educate the student body on the importance of life-long engagement, including philanthropic support of Willamette (as led by members of the Annual Fund team) and the role it plays in their everyday lives on campus.
  • Create and coordinate a four-year plan for undergraduate student engagement in the College of Arts and Sciences and Pacific Northwest College of Art.
  • Work with campus partners to identify potential volunteers and to develop collaborative partnerships with programs and communications that will reinforce the message and value of lifelong involvement with Willamette.
  • Manage the recruitment, training, motivation, and support of student volunteers to create annual plans, activities, and programs with their peers to raise awareness, promote long-term engagement and participation with alumni, and strengthen relationships with the University as a whole. Meet regularly with these student groups to continue their support, manage student expectations, and ensure that they are working towards the goals of UR.
  • Works closely with other Advancement staff focused on student engagement.


Alumni Board Committee Support (10%)
  • Provide staff support for the Alumni Board Affinity committee.
    • Affinity Committee
      • Provide orientation to new committee chair(s) and members.
      • Develop annual and long-range goals for committee in partnership with committee chair(s).
      • Reports regularly to the Senior Associate Director of Alumni & Parent Engagement about committee goals and progress toward goals.
      • Maintains committee documentation and ensures appropriate data is recorded in corresponding systems, such as Razor's Edge.


Virtual Programming (5%)
  • Identify and develop WU Stream segments relevant to affinity, regional, and student engagement as needed.
  • Steward guests and participants in virtual programs with appropriate appreciation and explanation of impact.



Other (5%)
  • Represents Willamette as needed at campus and regional events; occasionally visits alumni to identify, cultivate and recruit volunteers.
  • Other duties as assigned.



POSITION QUALIFICATIONS

SKILLS & ABILITIES
  • Any combination of education, training, and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
  • A minimum of one year of related work experience.
  • A demonstrated excitement and interest in helping to expand affinity and student-based engagement and related programs. Demonstrated experience in volunteer recruitment and management is preferred.
  • Demonstrated ability to effectively motivate, train, and support volunteers and colleagues.
  • Personal proactive initiative and an ability to manage projects simultaneously, set priorities, and follow through on projects.
  • An appreciation for and understanding of the value of a liberal arts education and the ability to effectively communicate the value, message, and brand of Willamette University.
  • Excellent oral and written communication skills. Strong writing, revising, editing, and proofreading skills.
  • Comfortable presenting and hosting events in-person and virtually with experience presenting in front of small-to-large size audiences while cultivating presentation/hosting styles that resonate with our various audiences.
  • Demonstrated success in work organization, including program, project, and time management.
  • Excellent interpersonal skills and a strong customer service orientation.
  • Proficient in Microsoft Office Suite, Google Suite, Zoom, and other virtual meeting and engagement platforms, knowledge of modern data management practices and techniques including data-based computerized information systems, data modeling, and models of analysis that leads to effective decision making on behalf of the program.
  • Ability to maintain a high standard of accuracy and quality under the pressure of deadlines and with a high level of professionalism.
  • Able to maintain confidential information, navigate relationships with finesse, and work to the highest ethical standards as outlined by the Council for Advancement and Support of Education (CASE).
  • Proven ability to work independently as well as the ability to work effectively and collaboratively in a team environment with a diverse mix of deans, faculty, alumni, parents, students, and staff.
  • Ability to set collaborative goals and see projects to completion in reflection of goals.
  • Willingness to work evenings, weekends, and travel.
  • Must possess a valid Oregon driver's license and have a satisfactory driving record.
  • Successful clearance of criminal conviction record check.





OTHER REQUIREMENTS/PREFERENCES:

Must possess a valid Oregon driver's license and have a satisfactory driving record





Advancement Diversity, Equity, and Inclusion Statement:

Advancement is committed to fostering an equitable and inclusive work environment that values diversity. We engage and work with our constituents, our potential employees, and our colleagues in an inclusive and respectful manner to cultivate and support a diverse community. We work hard to ensure that our organizational culture affirms the value of each member and acknowledges the differences in our lived realities through ongoing learning and change.

Salary: $20 per hour

Typical Work Schedule

Standard office work week

Physical Demands & Working Conditions

Typical work is performed indoors in a normal office environment

Applications will be reviewed on a rolling basis as received until the position is filled.

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume:
  • Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  • Current Resume


​Incomplete applications will not be considered.



Apply online at https://willamette.wd1.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Salem-Campus/Assistant-Director-of-Alumni-and-Parent--Engagement--Virtual-Programming--Affinity--and-Student-Engagement_R0004023

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds. jeid-086a6d983a2bb44080abb97a4a598566
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