PAYROLL ASSISTANT

PAYROLL ASSISTANT

University of Wisconsin - Milwaukee

Position Number: 00037309

Introduction (Description of School/College/Dept/Program)
If you want to be part of an organization that is playing a vital role in crafting the future of Wisconsin, the University of Wisconsin-Milwaukee (UWM) is the place for you. UWM is seeking a Payroll Specialist for our Shared Services Center. If you are passionate about being part of a dynamic and talented team of human resources professionals who value integrity and excellence and want to help take us to the next level, then look no further.

Who We Are: UWM, a doctoral/research intensive university, is Wisconsin’s premier public urban university and offers a comprehensive liberal arts and professional education at the undergraduate and graduate level to over 25,000 students. UWM takes pride in being a student-centered institution that is deeply committed to diversity in its student body, faculty and staff, and programs. Our tree-lined, 104-acre campus is located on Milwaukee’s upper-east side, one of the city’s most attractive residential areas and home to many faculty, staff, and students. For more information, please visit our website at www.uwm.edu

What We Offer:

• Innovative, collaborative, and casual-work environment with flexible work/life balance schedules
• Challenging and progressive career development
• Excellent comprehensive benefits package
• On-site health & wellness programs
• On-site affordable day care
• Best practice PTO policies and paid holidays
• Open communication, recognition programs, and team-building events
• And much more to motivated, results-oriented individuals who want to make a real difference in their community and role

The University of Wisconsin (UW) System offers a comprehensive benefits package to meet the diverse needs of our community. The University contributes towards the cost of several benefit plans. Employees also receive a vacation package starting at 104 hours during first year, sick leave (with no expiration) at 5 hrs per paycheck, personal holiday (36hrs each year), and paid legal holidays. Employees are considered vested in the retirement system after 5 years (currently matching at 6.6%). We also offer a hybrid work environment of remote and in office workdays after initial onboarding is complete.

Job Summary
This position coordinates payroll and absence management functions for the Shared Services Center (SSC) population. This position provides technical assistance to employees regarding payroll processing and compensation. This position functions as principal SSC liaison between employees, departments, and the central payroll office concerning University Staff, Academic Staff/Limited Appointee, and Student payroll, which includes payroll processing, position funding, leave accounting, monitoring of attendance issues, and performing training on HRS (UWM's Human Resources Information System) Time/Labor system. The Payroll Specialist will be expected to convey regular payroll updates to all division staff. This position will also serve as a Family and Medical Leave Act (FMLA) coordinator, which includes processing FMLA/WFMLA requests, ensuring compliance of FMLA/WFMLA laws, policies and procedures monitoring of leave usage, and counseling employees on requirements and responsibilities. Knowledge of payroll in a human resources information system, leave accounting, and the federal and state Family Medical Leave Act is preferred.

Minimum Qualifications

• Evidence of knowledge of human resources practices and policies, which may include, hiring, contracting, payroll or recruitment
• Evidence of knowledge of State and/or Federal regulations applicable to HR administration, regulations, and procedures

Preferred Qualifications

• Bachelor’s degree in HR or related field by date of hire
• Evidence of successful interactions with a diverse population of individuals
• Experience working in an HR capacity (e.g., talent management/recruiting, payroll administration, benefits administration, etc.)
• Strong skills using PC-based spreadsheet, database, and word processing applications for report generation (i.e., Microsoft Office)
• Proficiency with a variety of HR information systems (e.g., Applicant tracking, Human Resources Information Systems, time/payroll record keeping)
• Experience functioning as a customer resource responding to routine and complex questions
• Higher education experience

Application Instructions
This is a continuous recruitment with an initial review date of May 31, 2022. Candidates applying after the initial date of review may not be reviewed. For guaranteed consideration, please apply by May 30, 2022. Interested applicants are required to apply online and provide: Interested applicants are required to apply online and provide:

• A cover letter addressing your education/experience as it applies to all minimum and preferred qualifications
• A resume
• A document listing the names and contact information for three professional references

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether she/he meets any of the qualifications, they will be evaluated as not meeting such qualifications. UWM will not consider paper, emailed or faxed applications. Apply electronically at: https://jobs.uwm.edu/postings/34353 by the application deadline as listed in the instructions above. Questions about this position should be directed to Amanda Grober at aagrober@uwm.edu

Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Title and Total Compensation Project

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/

To apply, please visit: https://jobs.uwm.edu/postings/34405


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