Accounts Payable Coordinator, Waukesha

Carroll University
Wisconsin, United States
Salary Not specified
Posted Date
May 16, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Financial Affairs
Employment Level
Employment Type
Full Time

Accounts Payable Coordinator, Waukesha

General Information
  • Job Title:Accounts Payable Coordinator
  • Location:
    • 100 N East Ave
    • Waukesha, WI, 53186
    • United States
  • Employee Type:Support Staff
  • Job Category:Business Office, Staff


  • Review and distribute all vendor invoices for approval, matching invoices with purchase orders.

  • Review all invoices and requests for payment for appropriate account numbers, authorizations, and documentation per University policy.

  • Review all expense reports for compliance with University policy and documentation.

  • Perform data entry function for all invoices, requests for payment, and expense reports in an accurate & timely manner.

  • Create and distribute accounts payable payments in a timely manner, matching invoices with checks, direct deposits, electronic fund transfers, and credit card payments.

  • Meet key payable processing deadlines.

  • Maintain vendor files.

  • Establish and update vendor profiles in University software system.

  • Maintain files on student non-cash prizes for inclusion on 1099 MISC reporting as needed.

  • Back up purchase order preparation and distribution.

  • Monitor Open PO's and vendor statements for past due invoices, resolve billing problems.

  • Communicate with University employees for information accuracy and problem resolution.

  • Respond to vendor, employee, and student inquiries.

  • Perform month end A/P reconciliation.

  • Assist the Senior Accountant in basic accounting projects related to A/P.

  • Miscellaneous duties as assigned by supervisor.


    Education and/or Experience:

  • High school diploma or equivalent

  • Accounts payable experience required

  • Basic bookkeeping experience desired

    Mathematical Skills:

  • Ability to add, subtract, multiply and divide

    Technology Skills:

  • Create simple text documents in Word

  • Use and maintain voice mail and e-mail

  • Possess average keyboarding skills

  • Use University software to create & maintain A/P information

  • Create and maintain simple Excel spreadsheets

  • Use Microsoft Teams for communication and virtual meetings.

    Human Relations Skills:

  • Communicate effectively verbally and in writing, in person, via the telephone and through email.

  • Able to work independently

  • Able to multi-task

  • Possess Customer Service skills

  • Excellent organizational skills

  • Candidates must be willing and able to support and advance the University mission.

    Physical Demands:

  • Able to sit for extended periods of time

  • Able to lift and carry up to 10 pounds

  • Able to walk short distances

  • Able to reach and bend

    To apply, please visit:


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