Executive Associate I

Job Vacancy Announcement

Position Information

Position Title

Executive Associate I

Position Type

Staff

Department

Office of Enrollment Management

FLSA

Non-Exempt

Union/Non Union

Non Union

Full Time or Part Time

Full Time

Grade

10

Salary Range

Hiring Salary Range

$47,814 - $52,595/Annually

Fixed Term/Tenure Track (Faculty Only)

Regular or Temporary

Regular

Job Description Summary

Responsible for coordinating, supervising, and monitoring day to day operations of the administrative function of the Office of Enrollment Management, including time and attendance, purchasing and budgeting, and work order delivery system.

Minimum Qualifications

1. Associates degree preferred. Minimum one to two years of college credit (30 credit hours are equivalent to one year).
2. Supervisory experience preferred.
3. Bilingual (Spanish) preferred.
4. A comparable amount of training and experience may be substituted for the minimum qualifications.

Criteria

CRITERIA : The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.

• Serves as the point of contact for the Office of Enrollment Management.
• Prepares and processes payroll for full‑time and part-time employees.
• Supervises other office clerical staff.
• Conducts annual performance appraisals.
• Coordinates calendar and establish meeting schedule for the Dean.
• Oversees and supervises department procurement process of goods and services
• Compiles forms and documents to recruit new employees.
• Conducts research and provide information related to human resource procedures and practices on an as needed basis.
• Communicates by telephone, in written form, e‑mail, or in person pertaining to department issues.
• Acts as a resource for employees to get answers to questions related to payroll, benefits, filing grievances, and other personnel issues.
• Provides administrative support as it relates to human resources.
• Provide administrative support to the Dean of Enrollment Management, and Student Enrollment Services managers, supervisors, and department staff.
• Attends departmental staff meetings and college safety committee meetings and prepares and distributes minutes.
• Maintains appointment calendar, schedules meeting s as requested.
• Oversees and reviews blanket purchase requests.
• Monitors release of partial and completed purchase orders to the accounting office for payment.
• Disseminates information in accordance with prescribed policies and procedures in response to internal and external requests.
• Prepares material relating to important and confidential matters and maintains confidential office and correspondence files.
• Prepares travel forms, requisitions, and maintains budget information.
• Create and maintain a master calendar for Enrollment Management and Student Enrollment Services: budget, programs/events, staffing, and projects.
• Initiate and support appropriate learning-centered activities in support of the enrollment, retention, and completion of students.
• Assist the Dean of Enrollment Management with coordinating college-wide collaborations to develop, implement, and execute the Strategic Enrollment Management Plan.
• Performs related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of modern office practices, procedures and equipment.
• Knowledge of business English, bookkeeping, spelling and mathematics.
• Knowledge and experience with computer software such as Word for Windows, Excel, PowerPoint, MS Teams, and Zoom.
• Skilled in taking minutes of meetings, composing and filing correspondence, dealing with the public, both in person and on the telephone, and in writing.
• Ability to perform detailed work independently and in a team environment.
• Knowledge of general clerical/office practices and procedures including office workflow procedures.
• Knowledge of data processing methods, information storage and retrieval techniques.
• Knowledge of common practices and procedures of processing and disseminating information and support documentation.
• Ability to supervise employees; ability to work with people at all levels.

Job Requirements

1. Must be available to work Monday – Friday, 8:30 a.m. to 4:30 p.m. Work schedule subject to change based on the needs of the department.
2. Ability to communicate effectively in spoken and written standard English.
3. As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Is Background Check Required?

Yes

Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?

No

Posting Detail Information

Posting Number

PGCC179711/12

Open Date

05/13/2022

Close Date

07/12/2022

Open Until Filled

No

Background Check Statement

Prince George’s Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.

Special Instructions to Applicants

Prince George’s Community College values the safety of its students, faculty, and staff. As part of that commitment, the College has announced effective October 21, 2021, all students, faculty, and staff must be vaccinated against COVID -19 or tested for the virus weekly. As a prospective or new employee, you will be required to comply with this mandate and all the necessary safety protocols, including wearing a mask. Please direct your questions related to the vaccination, testing, mask mandates, and requirements for exemptions to VMPO@pgcc.edu .

Application Status ; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Which of the following best describes your level of completed education? (Education details must be included in your application.)
   • Master's Degree or above from an accredited college/university
   • Bachelor's Degree from an accredited college/university
   • Associate's Degree from an accredited college/university
   • One to two years of college credit (30 credit hours is equivalent to one year)
   • Less than 30 credits from an accredited college/university
   • High School Diploma or GED
   • None of the above
2. * Please describe your experience supporting an Administrator, Executive Director, or person(s) in a high profile position.
   
   (Open Ended Question)
   
   
3. * What languages do you speak and write fluently?
   
   (Open Ended Question)
   
   
4. * How did you hear about this employment opportunity?
   • HERC
   • HigherEd Jobs
   • Hispanic Outlook
   • Indeed
   • Personal Referral
   • PGCC Website
   • Social Media (LinkedIn, Twitter, Facebook)
   • The Chronicle of Higher Ed
   • The Washington Post
   • Other: Please indicate below
   • Educause
5. How did you hear about this employment opportunity? If you selected 'Other' please indicate source:
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation 1
2. Other