Accounts Payable Analyst I/II/III

Position Details

Position Information

Requisition Number

S1657P

Home Org Name

VP for Bus & Fin & CFO

Division Name

VP for Bus-Fin & CFO

Position Title

Accounts Payable Analyst I/II/III

Job Class Code

ED36

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Auburn University’s Division of Business and Finance seeks candidates for an Accounts Payable Analyst position to perform a variety of routine accounts payable duties with an established spending limit. This position is also responsible for the full accounts payable cycle including analyzing and approving invoices and payments for Procurement and Business Services. The Analyst is also responsible for, or assists with, taxable fringe benefit reporting and 1099 processing and reporting.

About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.

Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more!
Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .

Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

1. Reviews, analyzes, evaluates, approves, or assists with a large volume of electronic invoices and payments while ensuring compliance with state spending policies and procedures. Such analysis includes, but is not limited to, the following: analyzes transactions for patterns in exceptions and utilizes independent judgment to approve or disapprove the request; identifies opportunities for increased efficiency, compliance, and cost-savings; investigates revenue opportunities such as early payment programs; and analyzes payment methods to ensure efficiency and cost-effectiveness. Collaborates with units that lack compliance with current payment policies and procedures in order
to provide additional training and support.

2. Ensures that proper coding, approvals, and required documentation are in place for the processing of a variety of payables, including vendor payments, travel reimbursements, human participant payments, and procurement card payments. Ensures compliance with University policies and procedures as well as applicable state and federal regulations. Keeps supervisor informed of any and all issues or anomalies that may arise.

3. Generates or assists with system reports to identify spending patterns and to ensure expenditures are within policy guidelines.

4. Coordinates and performs the flagging, reporting, and issuance of 1099 payments in compliance with IRS regulations.

5. Communicates with internal and external stakeholders on accounts payable matters to ensure compliance with all Auburn University policies, procedures, and state and federal laws.

6. Compiles or assists in reporting to Payroll the taxable fringe benefits paid by Auburn University and its institutionally-related foundations: Auburn University Foundation and Tigers Unlimited Foundation.

7. Performs other related duties as assigned.

Minimum Education and Experience

Education Level

Bachelor's degree from an accredited institution

Field of Study

Business, Accounting, Finance, Analytics, or related field.

Years of Experience

2

Area of Experience

Experience in accounts payable, invoicing, and other accounting functions

Requirements for Additional Job Levels

Level II requires 4 years of experience in accounts payable, forecasting, audit, and 1099 processing.

Level III requires 6 years of experience in accounts payable, forecasting, audit, and 1099 processing.

Alternate Minimum Education and Experience (If available)

Education Level

Field of Study

Years of Experience

Area of Experience

Requirements for Additional Job Levels

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Demonstrated knowledge of accounting principles and practices to include internal controls and audit processes. Strong analytical skills needed to find disparities and cost savings opportunities. Working knowledge of IRS accountable plan rules and taxable fringe benefits. Advanced Microsoft Excel skills. Demonstrated knowledge of 1099 reporting and processing.

Minimum Technology Skills

Minimum License and Certifications

None Required.

Desired Qualifications

Desired Qualifications

Excellent communications and critical thinking skills, professionalism, attention to detail, and analytical skills

Posting Detail Information

Salary Grade

30

Salary Range

$32,460 - $58,400

Job Category

Business/Accounting/Finance

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

05/13/2022

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/29345
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Do you have a Bachelor's degree in Business, Accounting, Finance, Analytics, or a related field, from an accredited institution?
   • Yes
   • No
3. * Do you have 2 years of experience in accounts payable?
   • Yes
   • No