Recreation Center Business Manager for Cash Operations & Administration

Primary Function

• Reporting to the Assistant Athletic Director for Recreation, this position is responsible for the day-to-day cash management and business operations of the Recreation department. The employee is free to determine work methods insofar as deadlines and departmental and University procedures allow. This position may allow for work-from-home opportunities as approved and coordinated by the Assistant Athletic Director for Recreation.

Duties and Responsibilities (generally)

Financial Management – 40%

• Responsible for cash handling and daily deposits which includes completing credit card journals for both in-person and Cyber Source.
• Management of refunds in Fusion and the creation and processing of refund journals.
• Responsible for completion of journal entries in a timely manner and accordance with campus deadlines.
• This position is responsible for reviewing monthly financial reports through PSoft, identifying potential budget errors or deficits, and advising the Assistant Athletic Director for Recreation of these issues or budget shortcomings.
• Develop, implement, interpret, edit, and update business operation manuals. Conduct staff training to include, but not limited to, cash handling, Fusion operations, customer service, and the registers.
• Per Internal Auditing rules, mistakes that the register employees make must be documented and keep in an excel file. The Business Manager will be responsible for ongoing training of the register staff to correct said mistakes while also notifying, via email, the employee, their direct supervisor and the Assistant Athletic Director for Budget and Finance Administration for Recreation.
• Ensures compliance with institutional regulatory guidelines relative to the business and/or fiscal operations of the unit as directed.

Business Operations – 35%

• Conduct ordering and billing for internal and external account charges on marketing equipment supplies, repairs, printing, advertising, and general art production materials. Responsible for department supply ordering and act as liaison to Anywhere Prints for tech support as needed.
• Responsible for assessing needs and purchasing all first aid supply items.
• Responsible for invoice payments through OnBase.
• Responsible for P-Card monthly reconciliations.
• Responsible for monthly/quarterly reconciliations of Recreation Center cost centers.
• Handle ordering and billing with external vendors for promotional give-away items. Coordinate the inventory and storage of promotional items and supplies within the Recreation Center.
• Conduct the billing process for internal and external account charges for programs and rentals
• Conduct reports from Fusion data for rental operations and programming including monthly, seasonal, and yearly analysis. Develop, edit, and update manuals and conduct staff training of business operations including cash handling, Fusion operations, and customer service
• IT liaison

Inventory and Email Management – 20%

• Manage equipment inventory in Fusion including bi-annual inventory inspection.
• Assists with department P-Card purchases for program needs, following university compliance and process with P-Card reconciliations and ordering.
• Oversee the Recreation t-shirt sales program including promoting, filing, and shipping orders as applicable.
• Review general Recreation email and respond accordingly.

Human Resources – 5%

• Occasionally assist with HR needs for extra help and student employees as requested.

Minimum Required Qualifications for this position

Bachelor’s degree in field relevant to the position (e.g. accountancy, business administration, management, human resources, or a closely related field).

OR

30 semester hours in accountancy, business administration, management, or a closely related field AND two (2) years (24 months) of work experience in accounting, business administration, fiscal management, or closely related experience

OR

60 semester hours in accountancy, business administration, management, or a closely related field AND eighteen (18 months) of work experience in accounting, business administration, fiscal management, or closely related experience

OR

90 semester hours in accountancy, business administration, management, or a closely related field AND two (2) years (24 months) of work experience in accounting, business administration, fiscal management, or closely related experience

OR

Three (3) years (36 months) of work experience in accounting, business administration, fiscal management, or closely related experience

Specialty Factors (Additional Required Qualifications)

Education and Experience Preferred

Master’s degree
Recreation Center business working experience, preferably within a D1 institution.

List the knowledge, skills, and abilities critical to the performance of this position.

This position requires an individual who is highly motivated, computer literate, with the following skills and attributes:

1. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
2. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.
3. Knowledge of technology including electronic equipment, computer hardware and software, and their applications.
4. Knowledge of basic arithmetic, algebra, statistics, and their applications.
5. Ability to work independently and effectively organize and prioritize multiple tasks.
6. Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
7. Ability to work collaboratively and communicate effectively as appropriate for the needs of the audience.
8. Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.
9. Ability to manage a budget and work within the constraints of that budget.
10. Ability to analyze, interpret, and explain work related documents, policies, and procedures.

Working Hours

8-4:30; some nights and weekends may be required

Minimum Pay Rate (Hourly or Monthly)

$1,875.25 to $2,084.06/pay ($45,006 to 50,017.50/annually)

Hiring Rate Information

Actual hiring rate is commensurate with experience, education, and internal equity; position includes a robust benefits package to eligible applicants.

Posting Date

05/13/2022

Closing Date

05/23/2022

Priority Review Date

Special Instructions for Applicants

Application Procedures

Link to Department Homepage

www.niuathletics.com

Physical Demands

• Regular office related duties
• Sitting for extended periods of time
• Using computer/electronic equipment for extended periods of time
• Occasionally lifting and moving items weighing up to 25 lbs.

EEO Statement

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Is Background Check Required

Yes

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at ada@niu.edu .

Safety Information

NIU provides annual reports on campus security and fire safety.

• Read the Annual Safety and Security Report . Contact the Ethics and Compliance Office at 815-753-1649 for a hard copy.

• Read the Fire Safety Report . Contact the Department of Environmental Health and Safety at 815-753-0404 for a hard copy.

Quick Link

https://employment.niu.edu/postings/63388

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents

1. Resume/Curriculum Vitae
2. Transcripts (unofficial with official required at hire)
3. List of References

Optional Documents

1. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
2. Cover Letter