Administrative Assistant

Hiring Department

The Division of Student Affairs focuses on meeting students’ needs. We help students find the basics: housing, health care and more; but we also provide learning environments, leadership opportunities and innovative programs that lead to intellectual development and a well-rounded college experience.

Our Priorities

• STUDENT SUCCESS
• STUDENT EMOTIONAL WELL-BEING
• INCLUSIVE STUDENT EXPERIENCE
• HEALTHY ORGANIZATION

THE FIVE PILLARS

THE DIVISION OF STUDENT AFFAIRS SEEKS TO BE A HEALTHY ORGANIZATION AND, AS SUCH, RESTS ON FIVE PILLARS:

• Trust - we treat one another and our students with honesty and integrity. It means we trust one another to be responsible caretakers of Mizzou’s reputation. We count on one another to represent the university in a professional manner and to provide only accurate information. It means we are respectful of one another’s time, resources, knowledge and the hundreds of unseeable differences that make us unique.
• Compassion – we demonstrate caring in large and small ways, that we acknowledge the inherent value in one another. Through compassion, we create a culture of customer service that we provide to one another and our students. We resolve disputes and address concerns effectively within our team and with students.
• Stability - we feel secure in our jobs and in our mission. We will be flexible and adapt as necessary to achieve our objectives; at times that may call for a sense of urgency. We will build on our strengths and focus our energy on programs that lead to excellence.
• Hope - we have faith in the direction we are headed as a division. We are a team, each of us with responsibilities that are essential to the important mission of the university.
• Growth - we grow stronger and more resilient as a division. It also means the professional development and personal growth of each of us as individuals. We review our policies and procedures to ensure they meet current needs. Growth means that we are learning.¿¿

Job Description

The Division of Student Affairs is reimagining how best to serve Mizzou’s diverse student population. We are committed to designing exceptional co-curricular experiences to help all Mizzou students succeed on campus and after graduation.

As part of this process, we are seeking a collaborative, administrative professional to fill the role of Administrative Assistant in the Center for Student Involvement and serve as the primary administrative support person to the Associate Dean of Students, the Office of Fraternity & Sorority Life, and signature CSI programs. Additionally, the position will provide back-up support for all CSI areas as needed.

This full-time professional staff position will report directly to the Associate Dean of Students within the Division of Student Affairs. Candidates from underrepresented backgrounds are encouraged to apply.

Essential Functions

This position is responsible for, but not limited to, the following:

Office Management

• Maintain an organized and professional office environment
• Provide exemplary customer service in an office with high student contact, high traffic and high energy
• Ensure complete confidentiality of all information
• Manage room and equipment reservations
• Managing office supply inventory
• Maintain office equipment including copier and fax
• Hire, schedule, train, and supervise student front desk attendants

Administrative Support

• Maintain administrative staff calendars and schedule meetings as needed answering multi-line phone system
• Arrange travel as needed for staff
• Maintain data and statistical information
• Organize and maintain databases, track contracts.
• Run, create, and distribute grade reports, accreditation reports, and other reports as needed
• Responsible for filing, faxing, and copying
• Process contracts and payments
• Provide exceptional customer service for students, staff, faculty, alumni and community members
• Provide administrative support to students involved in office projects and programs

Payroll

• Verify and approve timesheets for student employees
• Submit new hire, change, and termination requests to departmental payroll contact as needed

General Expectations

• Serve on departmental and divisional committees as needed
• As with all positions, other duties and responsibilities are expected to enhance and maintain our departmental and Student Affairs mission.
• Promote a diverse and inclusive environment for everyone

Salary

Salary Range: $13.27 - $22.73 per hour

Grade: GGS 006

University title: Office Support Assistant IV

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Shift

Position works 40 hours per week.

Minimum Qualifications

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary.

Other Information

Works under general supervision, as needed, and manages own workload.

May mentor others in completing office and administrative duties.

Columbia Missouri Information

Columbia, Mo., is known as an ideal college town, combining small-town comforts, community spirit and low cost of living with big-city culture, activities and resources. Home to nationally renowned public schools and other colleges and educational centers, Columbia is packed with restaurants and entertainment venues and hosts more than a dozen annual cultural festivals.

Benefit Eligibility

This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits

Diversity Commitment

The University of Missouri is fully committed to achieving the goal of a diverse and inclusive academic community of faculty, staff and students. We seek individuals who are committed to this goal and our core campus values of respect, responsibility, discovery and excellence.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor of Human Resource Services/Affirmative Action officer at 573-882-4256.

To request ADA accommodations, please call the Disability Inclusion and ADA Compliance Manager at 573-884-7278.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

• EEO is the Law English Version
• EEO is the Law Spanish Version
• EEO is the Law Chinese Version

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