Residential Services Coordinator - University Housing - 18351

ATTENTION:

The University Housing Department at the University of Wisconsin-Whitewater seeks a Residential Services Coordinator (Administrative Specialist, AD006).

Academic staff positions are provided fixed term appointments with annual renewals unless otherwise noted. Reappointment for subsequent terms is dependent upon performance, university funding and external forces. One position is commensurate with continued grant funding.

JOB DETAILS:

This full time academic staff fixed term position will serve as supervisor and administrator of the following areas: Goodhue Hall Main Desk operation, University Housing Student Payroll, Hall Openings and closings, Guest Housing, Bike Lockers and will assist the Assistant Director - Residential Operations with Camps and Conference operations. When necessary will also serve as secondary support for the University Housing Room Assignments office.

QUALIFICATIONS:

Minimum Qualifications:

• 5 years of administrative or programmatic support OR bachelor’s degree with 2 years related work experience
• Ability to obtain Wisconsin Driver’s License and be driver authorized by the university

Knowledge, Skills and Abilities:

• Strong oral and written communication skills
• Ability to work collaboratively with students, staff and administrators
• Ability to work with people from diverse, socioeconomic and cultural backgrounds
• Skilled in using Microsoft Office, (ie: Word, Excel, Outlook Calendar and Powerpoint)

RESPONSIBILITIES:

1. Administer the student payroll for approximately 400 hourly and salaried students employed by University Housing.

2. Serve as department specialist in all student employment matters/procedures, including administering/verifying I-9 certifications and maintaining a Student Employee Manual for supervisors and employees in the department. In addition serve as main liaison for student employment for University Housing with Human Resources and maintain student payroll records for University Housing.

3. Oversight of Goodhue Main Desk Operation including hiring, training and supervision of the Goodhue Hall Main Reception Desk.

4. Oversight of Guest Housing operation, lock changes/key distribution, residence hall mail forwarding, Residence Hall Model Room and bike locker rental and key distribution/collection. In addition, serve as the main liaison with University Police with the joint Goodhue Desk/Police Desk operations.

5. Coordination of the Residence Halls Fall and Spring Openings including key distribution and the Drop Only program.

6. Will work with other campus partners to seek volunteers for opening day and serve as a main liaison with University Police in coordination aspects. In addition will assist in fall and spring closing aspects.

7. Provide administrative assistance/program support for summer Camps and Conferences operation including the transitions between summer and academic year.

8. Serve as the main assistant to the Assistant Director – Residential Operations in respect to Camp and Conference operations including preparation, staff training and program development.

9. Serve as a back-up resource for the Room Assignments area of University Housing with assistance as needed during peak administrative periods.

CAMPUS INFORMATION:

Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. UW-Whitewater’s main campus is located in Whitewater, with a branch campus in Rock County, in the city of Janesville. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. UW-Whitewater’s campuses are located conveniently near Milwaukee, Madison, and Chicago, and thus offer the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs offered at the associate, bachelor, master, and doctoral levels. These include both on-campus and online programs, and span the disciplines, from the theoretical to the applied, and encompass study in the arts, business, education, humanities, natural sciences, social sciences, technology, and professional and interdisciplinary programs.

UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the nation. The campuses have more than 200 student organizations and UW-Whitewater’s intercollegiate athletic teams compete at the NCAA Division-III level. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System ( https://www.wisconsin.edu ).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr . If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

COMPENSATION AND BENEFITS:

Well-qualified candidates can expect a salary commensurate with the candidate’s education, related experience, and qualifications.

UW System employees receive an excellent benefit package. To learn more about the UW System’s comprehensive benefit package, review the UW System Employee Benefits Brochure .

SPECIAL NOTES:

UW-Whitewater embraces AAC&U’s LEAP principles ( http://www.uww.edu/leap ) and emphasizes student, staff and faculty participation in High-Impact Practices ( https://www.aacu.org/resources/high-impact-practices ). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp ) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys ( https://www.wisys.org ).

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.

TO ENSURE CONSIDERATION:

Applications received by June 11, 2022 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1072 or hrstudent@uww.edu .

For questions regarding this position, please contact:

Kelly Frank
262-472-5274
FrankK@UWW.edu

TO APPLY:

Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and contact information for three professional references

This Job ID is 18351.

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