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Systems Specialist - Degree Works

Employer
Saint Catherine University
Location
Minnesota, United States
Salary
Salary Not Specified
Posted Date
Mar 28, 2022

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Position Type
Administrative, Academic Affairs, Adult & Continuing Education Programs, Student Affairs, Admissions, Enrollment, Retention & Registrar, Minority & Multicultural Affairs, Other Student Affairs
Employment Type
Full Time
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Posting Details Position Information Position Title Systems Specialist - Degree Works Division Academic Affairs Department/Office Registrar Operations Position Summary Information Advertisement St. Catherine Universityand theOffice of the Provostinvite applications for the position ofSystem Specialist, Degree Works.

TheOffice of the Registraris critical to providing a seamless experience for traditional, graduate, and adult students from a wide range of backgrounds. TheSystem Specialist, Degree Worksshares responsibilities with the Systems Specialist, Transfer Equivalency to scribe (Degree Works programming language) Degree Works (online degree evaluation software) to ensure that it accurately evaluates all major, minor, prerequisite, required supporting, and liberal art and science core requirements for all credentials offered by St. Catherine University. Responsibilities are to:

  • Administer the Degree Works software, which includes managing user permissions, testing upgrades, troubleshooting errors, and other administrative responsibilities to meet institutional needs.
  • Be the liaison between the Registrar’s Office and I.T. for all Degree Works-related functions and work with I.T. to troubleshoot and create solutions to problems that arise.
  • Provide backup for evaluating and posting transfer course data in the Transfer Evaluation System (TES), processing change of major and minor forms, and troubleshooting records that suspend when the Nolij transfer process is run.
  • Evaluate and process pre-approval transfer forms and process Global Studies, independent study, and directed study registrations.
  • Monitor and manage “end of term” processes.
  • Enter substitutions and other exceptions in Degree Works as approved by the department chair, division chair, or program director.
  • Scribe all credentials offered by the University in Degree Works software, special major,ACTCmajor, and minor curriculum.
  • Assist in the creation of plans for incoming undergraduate students.
  • Update Banner records for students canceling or deferring their admission, investigating records, managing suspends, working with faculty to confirm attendance, and assisting faculty with attendance reporting.
  • Process global studies credit memos and registration, independent study and directed study registrations, pre-approval transfer petition to transfer forCFAstudents, and other miscellaneous special registrations.
  • Manage End of Term Processes (Grade Roll/Repeat Report).
  • Test Banner upgrades and new modules.

St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls nearly 5,000 students in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats. Minimum Qualifications
  • Experience in working with shared database
  • Basic level of programming language knowledge or Degree Works scribe skills
  • Demonstrated ability to respond respectfully and effectively to people of all cultures, in a manner that affirms the worth and preserves the dignity of individuals, families, and communities

ANDEITHER:
  • Bachelor’s degree
  • Three (3) years experience in a position using a complex database tool and executing basic programming functions

OR:
  • Six (6) years of professional experience that includes using a complex database tool and executing basic programming functions
Preferred Qualifications
  • Experience in a higher education environment
  • Transfer course evaluation and processing experience
  • Experience using Banner and Degree Works as a Scribe
  • Degree plan evaluation experience

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service. EEO Statement St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us athr@stkate.eduor 651-690-6565. Application instructions for STAFF VisitSt. Kate Careersto apply. Three references and successful completion of a background check will be required for employment. Application deadline is May 13, 2022.

Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete theirCOVID-19 vaccination series, including a booster, unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visitstkate.edu/coronavirus-info/vaccine.

St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace

Our university is a proud member of the Upper MidwestHERCand is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org. Posting Detail Information Posting Number 20220301-STAFF Posting Start Date 03/28/2022 Application Deadline 05/21/2022 Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. *What is your highest level of completed education?
    • Some high school
    • High school diploma or GED
    • Some college
    • Associate's degree
    • Bachelor's degree
    • Some graduate school
    • Master's degree
    • ABD
    • Professional degree (e.g., JD, MD)
    • Doctoral degree
  2. *St. Kate’s is committed to making Inclusive Excellence a reality and has identified “Drive a Culture of Inclusive Excellence” as one of six priorities in the strategic plan. Give a specific example of how you have promoted a culture that values diversity, equity and inclusion in your current or recent role(s).

    (Open Ended Question)

  3. *Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete their COVID-19 vaccination series, including booster, unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visit stkate.edu/coronavirus-info/vaccine. We include this information to ensure that candidates are aware of and acknowledge understanding of the new requirement.
    • I have read and understand the requirement.
  4. *Are you presently legally authorized to work in the United States for any U.S. employer? Please be aware that St. Catherine University is only able to consider candidates who are authorized to work in the United States.
    • Yes
    • No
  5. *St. Catherine University welcomes applications from candidates who are traditionally under-represented. We are happy to consider candidates who are currently in possession of a temporary work visa, however, please be aware that we do not offer employment visa sponsorship. Will you now or in the future require an employer to sponsor you for an employment-based visa/status in the U.S. (e.g. H-1B status)?
    • Yes
    • No
    • Maybe
  6. *Can you perform the essential functions of this position with or without accommodation?
    • Yes
    • No
  7. *How did you hear about this opportunity?
    • St. Catherine University website
    • St. Catherine University employee
    • Academic Jobs
    • American College Personnel Association (ACPA)
    • Association of Catholic Colleges/Universities
    • Association of Student Affairs at Catholic Colleges and Universities
    • Chronicle of Higher Education
    • College or University website
    • Council of Independent Colleges
    • DisabilityConnect.com
    • Diverse: Issues in Higher Education
    • DiversityConnect.com
    • Facebook
    • Google Jobs
    • HigherEdJobs
    • Higher Education Case Managers Association (HECMA)
    • Higher Education Recruitment Consortium (HERC)
    • Hispanic Outlook on Education Magazine
    • IMDiversity
    • Indeed
    • Inside Higher Ed
    • Insight Into Diversity
    • Latinos in Higher Ed
    • LGBTConnect.com
    • LGBTQ in Higher Education
    • LinkedIn
    • Minnesota College Professionals Association
    • Minnesota Council of Nonprofits
    • MinnesotaWorks.net/Minnesota Workforce Center
    • Minority Jobs
    • NAFSA: Association of International Educators
    • National Association of Independent Colleges and Universities
    • National Association of Student Personnel Administrators (NASPA)
    • National Conference on Race and Ethnicity (NCORE)
    • OutandEqual.com
    • People of Color in Higher Education
    • Pioneer Press
    • Pollen Midwest
    • Saint Paul Chamber of Commerce (SPACC)
    • SimplyHired.com
    • Star Tribune
    • StudentAffairs.com
    • Twin Cities Senior Student Affairs Officers listserv
    • Twitter
    • VeteransConnect.com
    • Women in Higher Education
    • ZipRecruiter
    • Other
Applicant Documents Required Documents
  1. Resume
  2. Cover Letter
  3. Diversity statement
Optional Documents
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