Position Details

Position Information

Posting date

05/12/2022

Closing date

Open Until Filled

Yes

Position Number

0059800

Position Title

Executive Assistant to the Vice President for Alumni Relations

Department this Position Reports to

Vice President for Alumni Relations Office

Hiring Range Minimum

$52,200

Hiring Range Maximum

$65,300

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Monday through Friday, 8 AM – 5 PM
*Hybrid work schedule available.

Location of Position

Blunt Alumni Center Hanover, NH

Hybrid work schedule available. Successful candidate must be within commuting distance to Dartmouth campus.

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

Is this a grant funded position?

No

Position Purpose

Serves as Executive Assistant to the Vice President for Alumni Relations developing presentations and remarks, overseeing projects, managing complex schedule, coordinating work across the Advancement division, engaging with alumni, and managing office operations. This position will be required to exercise considerable discretion and judgment in coordinating and responding to communications on behalf of the Vice President and coordinating, supporting, and developing projects, programs, and events. The role is critical in designing systems and processes to keep VP organized and effective in his/her work. This person must be comfortable in a fast-paced office environment and demonstrate a high degree of professionalism. The person must be highly organized and able to act independently.

Description

Required Qualifications - Education and Yrs Exp

Bachelor's degree

Required Qualifications - Skills, Knowledge and Abilities

* Bachelor’s degree required plus five plus years of administrative experience in an academic or corporate environment
* Excellent written communication skills
* Excellent interpersonal skills and demonstrated success in working with top internal management, alumni, and volunteers
* Demonstrated experience in handling multiple issues in a complex and dynamic work environment
* Demonstrated success working in a large and/or complex environment where collaboration with multiple stakeholders and flexibility essential
* Demonstrated creative planning, organizational and problem-solving skills
* Ability to set priorities and meet deadlines; able to respond to changes in priorities and can multi-task
* Ability to initiate, plan and direct short and long-term projects
* Ability to lead, manage and function autonomously
* Ability to anticipate and take initiative
* Must be able to exhibit good judgment, discretion, and confidentiality
* Proofreading, editing skills and excellent attention to detail
* Ability to be perceptive and responsive to direction set forth from leadership
* Team player, reliable and flexible
* Able and willing to learn new software as needed. Highly proficient with computer applications, preferably MS Office Suite (Outlook, Word, Excel, PowerPoint, and database systems

Preferred Qualifications

Department Contact for Cover Letter and Title

Cindy Hodgdon Welch

Talent Acquisition Consultant

Ray Garcia

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment may result in Dartmouth in its sole discretion delaying your start date or rescinding its offer of employment.

Quick Link

https://searchjobs.dartmouth.edu/postings/63052

Key Accountabilities

Description

Oversees the management of the Vice President’s daily appointment calendar; assures reasonable agendas and expectations have been set and that the Vice President is prepped for meetings and events. Assists with plans and arrangements for meetings, events, presentations, and significant travel and resolves any calendar conflicts. Briefs the Vice President on changes in schedules and priorities in a timely manner. Supervises accurate record of trip itineraries and ensures business expense reimbursements are completed in a timely manner.

Percentage Of Time

25%

Description

Partners with the Vice President on critical office functions and daily operations to support the work of Alumni Relations and participates on multiple teams. Represents the Vice President to internal and external constituents in a professional manner and serves as the primary office contact for individuals seeking contact with the Vice President. Conveys key issues, concerns, and time sensitive information to the Vice President for appropriate attention and action. Anticipates and recognizes problems and/or issues and brings them to the attention of appropriate staff members. Supports the development and management of the department’s budget. Develops, implements, and modifies office systems and administrative policies and procedures in support of the division and individual activities and responsibilities.

Percentage Of Time

20%

Description

Supports work of the Vice President and Senior Director of Volunteer Engagement in facilitating relationships with alumni, volunteers, campus partners, Advancement colleagues, and external constituents. Previews and tracks correspondences from alumni, faculty, students, and campus partners obtains relevant background information to assist in crafting responses. Exercises considerable independent judgment in responding to requests for information by email or phone, replying for the Vice President as needed in a professional manner, and involving others within Advancement when required. Coordinates arrangements for mailings or other communications from the Vice President’s office. Prepares presentations, correspondence, memos, and reports for Vice President and others. Manages drafting and distribution of alumni condolence letters. Able to use various office and cloud software to support VP and work efficiently in the Dartmouth environment.

Percentage Of Time

30%

Description

Working with the Vice President’s direct reports and outside consultants, tracks progress against goals and projects. Manages a wide variety of logistics.

Percentage Of Time

15%

Description

Performs other duties as assigned.

Percentage Of Time

10

-

--

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--

Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Other (Please specify below)
2. If you answered 'Other' to the above question, please specify here
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Additional Document #1