Administrative Assistant, Marketing

Administrative Assistant, Marketing & Communications (Part-time)

Posting Number: 0000876
Reports to: Executive Director of Marketing and Communications
Department: Marketing and Communications
Classification: Classified/Support
Full or Part-time: Part Time

Job Summary:
Provides office management supports to the Marketing & Communications department. Duties include assisting with the planning, executing, and tracking of marketing initiatives including print, digital, email, social media, and content marketing.

Essential Functions:

1. Manages invoice payment processes including creating purchase orders, invoice auditing and submission for payment, and resolves non-payment and billing error issues.
2. Assists in scheduling for marketing-related videos, interviews, photo shoots, and other content.
3. Coordinates with department and other college offices on marketing requests, status of tasks and ensuring compliance with established deadlines.
4. Assists in ordering promotional materials, monitoring orders for compliance with college brand guides, tracking invoices, and organizing and monitoring supplies.
5. Provides general office support including the scheduling of meetings and manages office supplies and equipment including adequate inventory levels and maintenance issues.
6. Assists in resolving department problems by helping to identify solutions.

Other Duties:

1. Manages college online calendar, reviewing entries for completeness, grammar and adherence to college brand and style guides.
2. Performs basic updates to the website using the content management system.
3. Monitors campaign analytics and assembles regular and on-demand reports.
4. Performs other duties as assigned.
   
   

Accountabilities:
Under the general supervision of the Executive Director, Marketing & Communications. May help supervise student workers.

Job Specifications:
Associate degree preferred. Two to four years of experience in office management required. Word processing, spreadsheet, and professional telephone skills required. Banner experience preferred. Strong editing and proofreading skills a must. Confidentiality and professionalism are required.



Grade: B11
Salary Range:

Special Instructions to Applicants:
Information on our standard hiring process: Lake Michigan College will accept applications on this position for at least 14 days. Applications will be screened for minimum qualifications as received. Once a sufficient number of qualified applications have been received and sufficient diversity of applicants achieved, those applicants will be passed along to the search committee. Once the search committee has determined which applicants they would like to interview, those applicants will be contacted. If this process extends beyond 21 days, a communication of the delay will be made to all applicants for the position. If you have questions, please contact Human Resources at hr@lakemichigancollege.edu.

Official transcripts required upon hire.

Virtual Campus tour:
https://www.youtube.com/watch?v=NMxd91KXcGs

Open Date: 05/12/2022
Closing Date:

To apply, visit https://lmc.simplehire.com/postings/4123

About Lake Michigan College
Lake Michigan College is a community college in southwest Michigan. We have three campuses --two of which are located ten minutes from our namesake’s breathtaking shoreline.

Like other community colleges, we offer associate degrees, certificates, and even a baccalaureate degree. But what sets us apart from our peers is our seemingly limitless potential and our people - people who care deeply about our region’s future and who are committed to student success and exemplary educational programs, strong alignments with both established and emerging industries, and productive partnerships with the communities we serve.

Faculty and staff at LMC enjoy excellent benefits and a supportive and friendly work environment. LMC recently received a Capital Outlay grant from the State of Michigan and a new millage from the southwest Michigan community, so the college’s facilities will be getting innovative, sustainable upgrades in the next few years that will contribute to the comfort, productivity and collaborative environment for all employees.

Living in Southwest Michigan
Southwest Michigan attracts millions of tourists who come for our beaches, wineries, and nationally acclaimed golf courses. But many who visit, choose to stay for our great schools, low cost of living, and high quality of life.

LMC’s main campus is nestled in a watery and wooded wildlife sanctuary, yet it’s less than a half-day’s drive from major metro areas including Chicago, Milwaukee, Detroit, and Indianapolis. jeid-ce9be9e0d99f104bb39ef61913a08dde