Business Administrator II, Animal and Food Sciences

University of Delaware

Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html


Job No: 498566
Work Type: Staff
Location: Newark
Categories: Financial Services and Procurement, Administrative Support, Full Time


PAY GRADE: 31E

CONTEXT OF THE JOB:

The Department of Animal and Food Sciences offers undergraduate degrees with majors in Pre-veterinary Medicine and Animal Bioscience, Animal Science, and Food Science. The department also offers graduate degrees in the Animal and Food Sciences. The department has the largest number of undergraduate students in the College of Agriculture and Natural Resources.

Under the general direction of the Department Chair, the Business Administrator II manages the administrative functions/fiscal affairs of the unit; monitors and reviews all departmental account expenditures; updates departmental web pages; coordinates departmental events; supervises support staff; serves as liaison between department and college business office regarding research and academic activities, with responsibility for Department and University policy applications and interpretation; assists in policy development; assists in the submission of grant proposals to funding agencies; analyzes and interprets and recommends administrative practices and procedures; and prepares agendas, minutes, and information packets for faculty and search committee meetings.

The Business Administrator supervises four non-exempt staff employees who provide administrative support to approximately 18 faculty and multiple professional employees.

MAJOR RESPONSIBILITIES:

• Assists Department Chair and faculty with preparing confidential letters and annual faculty and professional evaluations, submitting grant proposals to funding agencies, scheduling of classes, preparing a variety of documents, records and prepares minutes of department meetings, information packets for faculty and departmental search committee meetings, drafting letters and memos, and resolving complex departmental matters.
• Prepares and administers all departmental accounts and budgets (approximately $8 million). Includes monitoring and reviewing all expenditures for funding, reporting and policy compliance, performing analyses, processing requisitions, and providing projections.
• Handles all department grant closeouts in conjunction with Research Office and Dean's Office. Analyzes budget expenditures for compliance with approved budget, researches problems, and handles problems accordingly.
• Oversees daily processing and accounting for revenue and expenditures; audits and reports financial transactions to funding sources; ensures accuracy and availability of funding and compliance with standard accounting and auditing procedures, including independent review of departmental purchasing card transactions.
• Manages all facets of the daily operation of the department, ensuring compliance with university, state, and federal laws, policies, and procedures.
• Supervises four non-exempt support staff; motivates, develops, directs, and assigns work and special projects for staff; monitors workload and productivity; evaluates performance; promotes and provides staff training and development; provides assistance in analyzing and resolving complex issues.
• Plans, coordinates, and conducts projects requiring judgment in the independent evaluation, selection, and substantial adaptation and modification of standard techniques.
• Coordinates departmental events by creating programs, scheduling speakers, handling travel arrangements, and communicating with different departments on campus to ensure a smooth process.
• Oversees and initiates processing of personnel forms for faculty, staff, and postdoctoral associates, visiting scholars, and professionals (approximately 50 employees).
• Handles all aspects of graduate program, including but not limited to, initiating new hire paperwork, answering inquiries about tuition and fees, forms, setting up mailboxes and keys, and advising students on policies and procedures.
• Coordinates information to develop and maintain departmental web page.
• Develops new policies and procedures consistent with those of the organization to ensure well organized and secure operation of the department.
• Provides information, resolves problems, and completes surveys and reports for the department.
• Keeps abreast of changes in university policies and procedures, current developments in research administration, accounting and auditing professions, and changes in local, state, and federal laws. Reports changes and updates to Department Chair, faculty, and staff.
• Complies with university policies, procedures, and best practices regarding protecting data and following UD data governance rules.
• Performs other miscellaneous job-related duties as assigned.

QUALIFICATIONS:

• Bachelor's degree in Business Administration, Accounting, or other related business discipline and five years of experience, or equivalent combination of education and experience.
• Experience with federal grants administration.
• Familiarity with all stages of grant processing from the request for proposal through closeout.
• Familiarity with UD accounting system, PeopleSoft financials, UD grant policies and procedures, NSF Fast Lane, and Cayuse online systems, is preferred.
• Skill in budget preparation and management of contracts and grants.
• Ability to develop financial plans and manage resources and analyze budgetary expenditures for compliance with approved budgets for grants.
• Working knowledge and understanding of federal and state regulatory policies, procedures, and guidelines.
• General familiarity with the OMB circulars [i.e., OMB A-2I; OMB A-II 0; OMB A-133) regulating federal allowable and unallowable costs strongly preferred.
• Excellent interpersonal, communication, and organizational skills.
• Supervisory experience preferred.
• Ability to work independently.
• Ability to evaluate the work of others.
• Ability to edit the content, structure, and format of a range of written material.
• Ability to interact well with people of all ages and diverse backgrounds.
• Requires an understanding of the practices of effective office management; maintaining confidentiality; balancing multiple priorities; and meeting tight deadlines.
• Proficiency in Microsoft Excel, Word, Adobe, and PowerPoint.
• Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds.
• Committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

Applications close:

PI177732611