Administrative Assistant (part-time)

Hiring Department

University of Missouri (MU) Office of Extension and Engagement - Missouri 4-H Foundation

Job Description

MU TITLE: Office Support Assistant IV

LOCATION: Boone County, Missouri

The University of Missouri (MU) Office of Extension and Engagement’s distinct land-grant mission is to improve lives, communities and economies by producing relevant, reliable and responsive educational strategies throughout Missouri. Our dedicated and knowledgeable faculty and staff collaborate with researchers and community leaders to develop and deliver programs that address the needs of Missourians including: educational attainment; environmental concerns; community, economic, business and workforce development; global food systems; and health systems. For more information about MU Extension and Engagement, please visit https://extension.missouri.edu/ .

The MU Extension 4-H Center for Youth Development provides leadership and expertise with developing communities of young people across Missouri who are learning citizenship, leadership, and life skills. 4-H is publicly supported by county, state, and federal partners, as well as private resources to enrich the learning experiences of both youth and adults. For more information about 4-H, visit http://4h.missouri.edu/ .

The Missouri 4-H Foundation is a 501(c)(3) organization governed by an elected board of trustees. We are the private resource partner of the MU Extension 4-H Center for Youth Development. Founded in 1949, the Foundation secures and manages funds for Missouri 4-H, providing higher education scholarships, recognizing 4-H volunteers, and supporting the Missouri 4-H mission to engage youth as valued contributing members of their communities. For more information about the Missouri 4-H Foundation, visit http://4h.missouri.edu/foundation/ .

This part-time position is an integral part of the MU Extension Advancement team supporting the fundraising efforts of the Missouri 4-H Foundation. Under the supervision of the Missouri 4-H Foundation Director, the Administrative Assistant’s role focuses on providing administrative, fiscal and event support to the Missouri 4-H Foundation. A key responsibility is to help ensure accuracy and efficiency in Missouri 4-H Foundation gift processing and operations.

Key Responsibilities

Responsible for a variety of clerical and customer service support including answering phones, responding to email inquiries, and routing mail. Provides administrative support to the Missouri 4-H Foundation (Foundation) Board of Trustees. Coordinates logistics for board meetings, events, and conferences including travel arrangements, reservations, and meals. Must demonstrate an ability to work effectively with a variety of individuals and groups.

Responsible for processing all donations, preparing bank deposits, and providing accurate information to University of Missouri (MU) Advancement Records Management (ARM) to ensure proper receipts and gift acknowledgements are mailed in a timely manner. Must ensure Foundation and MU policies are followed, attention to detail and confidentiality is always demonstrated. Works closely with ARM to oversee and maintain confidential records of financial and in-kind donors, their giving histories, and other personal information. Conducts monthly reconciliations to ensure accurate coding and gift credit. Directly responds to donor inquiries related to gifts or donor records via phone or email.

Prepares all Foundation expense vouchers and oversees office supply and technology purchases, while adhering to Foundation and MU fiscal policies and procedures.

Assists with special projects including direct mail and email campaigns, tracking information and data, summarizing results, and providing necessary financial or organizational information for decision making. Special projects may involve knowledge of databases, spreadsheets, and project organizational skills.

Conduct all activities in accordance with the Civil Rights Acts, Title IX, Rehabilitation, Americans with Disabilities Act and local, state and region affirmative action plans.

As with all positions, involvement with other duties and responsibilities may be expected to support the mission and purpose of the Foundation.

LEADERSHIP RECEIVED AND EXERCISED

Administrative supervision is received from the Missouri 4-H Foundation Director.

May mentor others in completing office and administrative duties.

CORE ATTRIBUTES FOR MU EXTENSION STAFF

Exhibit a high personal standard of excellence, be an effective team player, and demonstrate inclusivity, civility and respect for all.

Engage stakeholders and learners; maintain positive interpersonal relationships, and exhibit effective written and oral communication skills.

Operate with minimal guidance, and be a self-directed learner who is flexible and adaptable to changing environments.

UNIVERSITY INFORMATION

The University of Missouri, also known as Mizzou and MU, is the Flagship University of the four-campus University of Missouri system. It is the state’s land-grant university and one of the most comprehensive universities in the United States. MU’s broad undergraduate programs and its’ graduate, professional and research programs attract annual enrollment of more than 30,000 students. MU is centrally located in Columbia, MO, which is consistently ranked as one of America’s most livable cities. MU Extension programs are located on all four campuses and in 114 counties and St. Louis city.

Salary

Salary commensurate with education and experience.

Salary Range: $13.27 - $18.00/ hour

Grade: GGS-006

University Title: OFFICE SUPPORT ASSISTANT IV

Internal applicants can determine their university title by access the Talent Profile in myHR.

Shift

Part-time, 20 hours per week. Schedule to be agreed upon with supervisor.

Minimum Qualifications

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Bachelor’s degree and prior experience supporting fundraising, donor development and/or non-profit organizations is preferred.

An ideal candidate will have demonstrated organizational and analytical skills.

Proficient computer skills and experience with spreadsheets and databases.

Professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals.

Willingness to work flexible hours during periods when work overflow peaks around major events.

Strong familiarity with MU, Extension and 4-H is preferred.

Knowledge, Skills, and Abilities

• Utilizes working knowledge and learned skills to perform various activities for the job.
• Possesses basic knowledge of specific processes and procedures needed to perform assignments within own work area.
• Knowledge of Microsoft Office including proficiency with Excel, Word, and mail merge.
• Good business writing, editing and proofing skills.
• Ability to learn new technologies including Advance (donor database), PeopleSoft (financial database) and Financial Edge (financial database).

Benefit Eligibility

This position is not eligible for University benefits. Individuals in non benefit eligible positions may choose to participate in the Tax Deferred Annuity Plan (403b). For information about this plan, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits

Diversity Commitment

The University of Missouri is fully committed to achieving the goal of a diverse and inclusive academic community of faculty, staff and students. We seek individuals who are committed to this goal and our core campus values of respect, responsibility, discovery and excellence.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor of Human Resource Services/Affirmative Action officer at 573-882-4256.

To request ADA accommodations, please call the Disability Inclusion and ADA Compliance Manager at 573-884-7278.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

• EEO is the Law English Version
• EEO is the Law Spanish Version
• EEO is the Law Chinese Version

41830