The jobholder works under the direction of the Assistant Director
of Purchasing & Contract Administration to coordinate
procurement and contract administration for the college.
Responsibilities include recommendation of appropriate acquisition
procedures, and coordination of quotes and bid activities. They
work directly with end users to define specifications and requests
for proposals; prepare procurement related reports; manage
service/maintenance contracts for the college; develop and
maintains vendor relationships; and monitor purchases related to
HUB vendors. They research and advise of changes in procurement
procedures and programs; recommend and help coordinate
implementation of new procurement programs, prepare bid packages,
maintain documentation of purchasing procedures; design and conduct
training on procurement procedures; and assist with general
purchasing/business activities as assigned. They will be
responsible for assisting in the review of college contracts and
negotiating terms and conditions prior to signature. They will
assist in the administration contracts to include the tracking of
contracts, renewals and notifying end users of expiring contracts.
They assist the Assistant Director of Purchasing & Contract
Administration with training and administration of GTCC Purchase
Card (P-Card) program and Fleet Card program.
- Bachelor's Degree in Business Administration, or related field
from a regionally accredited post-secondary institution.
- Associate's Degree in Business Administration, or related field
from a regionally accredited post-secondary institution, with 3 to
5 years of experience in procurement, preferably public sector,
with specific experience in the preparation of technical and/or
complex solicitation documents for the procurement of commodities
and services and in using automated procurement systems and/or
processes. Certification as a Certified Professional in Supply
Management (CPSM), Certified Purchasing Manager (C.P.M), or
Certified Public Purchasing Officer (CPPO) can be substituted for 2
of the years of experience.
- 3 to 5 years of
experience reviewing terms & conditions of contracts.
- 3 to 5 years general office experience with an emphasis in
procurement related functions, contract negotiations and
administration, with a strong preference for NC community college
- Some accounting experience preferred.
- Paralegal experience preferred.