Digital Collections Metadata Specialist (Part-time)

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title Digital Collections Metadata Specialist (Part-time) Overview
Assist with the development and implementation of metadata strategies (policies, procedures, and workflows) that support the management of, discovery and access to, and future directions for teaching, learning, and research ( TLR ) digital collections. Essential Duties:
1. Describe Library-created and other College digital assets using internal guidelines and XML -based metadata standards and authorities. Create repository records, either entering batch data into upload spreadsheets or directly entering data into repository forms, adhering to internal guidelines and external standards.

2. Review and assist with quality control of metadata created by other Library staff and student assistants for adherence to metadata guidelines and standards, and over all consistency. Correct data in batch record upload spreadsheets or directly in the repositories, and provide further data-entry guidance to staff and student workers as necessary.

3. Assist with the development and implementation of metadata strategies (policies, procedures, and workflows) that support discovery, access, management of, and preservation of, Library-created and other College digital assets. Document internal metadata guidelines, researching external standards as necessary.

4. Assist with the implementation of authority control processes, providing intellectual control over the application of personal names, place names, and subject headings for Library-created and other College digital assets as a component of the development and implementation of metadata strategies. Using external authorities, create and maintain internal name and subject documentation, to ensure data consistency in the repositories.

5. Assist with the review and remediation of existing metadata in digital asset management systems/institutional repositories to improve the accuracy of records, and access to/discovery of Library-created and other College digital assets. When metadata issues become known or suspected, review data from exported spreadsheets or directly in the repository and correct as necessary.

6. Ingest collections into digital asset management systems/institutional repositories, and review display records for accuracy. Upload batch record spreadsheets to, or create individual records directly in, the repositories; including corresponding digital files (documents, photos, audio/video, etc.) Marginal Duties:
1. Design and produce reports, and research data and information on the Internet. May identify and make recommendations for additional or modified departmental systems. With approval, may design and implement new or modified systems. May serve as internal resource on departmental administrative questions.

2. Answer phones, greet and direct visitors to appropriate areas or persons. Sort, open, distribute, and route individual or departmental incoming mail, and prepare outgoing mail. Compose and produce correspondence and reports. Coordinate internal and external attendee calendars, reserve/schedule meeting rooms and arrange equipment, seating, and refreshments, when necessary. May, with supervision, organize and coordinate special projects including presentations, education programs, and special events.

3. Perform all other duties as may be required. Education and Experience Required

• Education: Bachelor’s degree required.
• A master of Library Information Systems ( MLIS ) or equivalent work experience in the specific areas described in the job description is preferred.
• Experience: Previous metadata or cataloging experience preferred .
• One to three years of experience working in a library setting or an equivalent combination of education and experience.
• Experience with word processing, spreadsheet management, and other office software
• Experience searching and editing databases

Physical Demands Employee Status Part-Time/Full Year Union Status Non-Union Shift: If other, please enter regular schedule. EEO Statement
Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number AS592P Closing Date Open Until Filled Yes Special Instructions to Applicants Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * We require all employees to be vaccinated. Are you vaccinated or have a *valid medical or religious exemption from receiving a COVID-19 vaccine? Applicants requesting an exemption, must complete a Providence College request form. Exemptions are not guaranteed approval. Completion of exemption/vaccination process must be finalized prior to start date.
   • Yes
   • No
   • Will request exemption

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents