Assistant Director of Advancement Operations
- Employer
- Colby College
- Location
- Maine, United States
- Salary
- Salary Not Specified
- Date posted
- May 10, 2022
View more
Job Details
Department:
Administrative Operations
Pay Rate Type:
Salary
Employee Type:
Job Summary:College Advancement
Full-Time, Exempt, Salaried, Administrative Staff Appointment
The assistant director of advancement operations will serve as a functional/technical liaison and develop, enhance, and execute data requirements for engagement and fundraising efforts consistent with existing systems and policies and procedures.
The assistant director reports to the director of advancement operations and works closely with various members within the Division of College Advancement to create mailing lists and associated data used to track constituent engagement and fundraising results. The successful candidate will have proven skills and experience in project and data management. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES :
- Perform regularly and consistently at high level of productivity on multiple priorities related to creating recipient lists for fundraising appeals, non-appeal communications, and event invitations
- Create lists of constituent data that meet highly specific criteria for the purposes of fundraising or invitations to events
- Monitor data integrity and collaborate with co-workers to correct information in a timely manner
- Record mailing and delivered email receipt data in the Raiser’s Edge system to track constituent engagement
- Oversee project calendar to ensure data projects are on time and complete
- Serve as lead event data operations manager; manage event functions such as event setup in development database, event registration forms in RegFox, and coordinate mailing lists for print and email invitations
- Provide ongoing training for staff related to data and event request process
- Update third-party systems to ensure most up-to-date information is available for use
- Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice
- Bachelor’s degree or the equivalent in education and experience
- Minimum 1-3 years of experience working with relational databases, online communities, and/or coordinating events using online software tools preferred
- Prior experience using the Raiser’s Edge/NXT preferred
- Creative, flexible, energetic, strategic and technically savvy thinker and communicator
- Prior experience working in higher education development, customer relations, or not-for-profit environments
- Demonstrated capability to balance multiple priorities in a deadline driven environment
- Strong organizational skills; high degree of energy and initiative; demonstrated accountability for assignments and goals; superb attention to detail; and a commitment to excellence
- Thorough command of English grammar, punctuation, and spelling, as well as the ability to communicate and interact effectively at all levels of the organization
- Ability to work independently and as a member of a team, establish priorities, and work collaboratively as a member of a diverse community
Reporting to the director of advancement operations, this position will have direct contact with the entire Division of College Advancement team as well as cross-campus partners in the Colby Museum of Art, Office of Admissions and Financial Aid, and Department of Athletics. This position also has significant interaction with staff, alumni, students, and outside vendors.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS :
This position is located in downtown Waterville. General open office environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Occasional weekend and evening hours required.
TO APPLY :
Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:
Assistant Director of Advancement Operations - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855
Company
Founded in 1813, Colby College is the 12th oldest liberal arts college in the United States.
Distinctive in its offerings, Colby provides an intimate, undergraduate-focused learning environment with a breadth of programs presenting students and faculty with unparalleled opportunities. A vibrant and fully integrated academic, residential, and cocurricular experience is sustained by a diverse and supportive community. Located in Waterville, Maine, Colby is a global institution with students representing nearly every U.S. state and approximately 70 countries.
Colby’s model provides the scale and impact of larger universities coupled with intensive learning in a community committed to scholarship and discovery, multidisciplinary approaches to integrated learning, study in the liberal arts, and leading-edge programs addressing the world’s most complex challenges. Its network of partnerships with prestigious cultural, research, medical, and business institutions extends educational and scholarly collaborations, providing students with unmatched experiences leading to postgraduate success.
The College’s wide variety of programs and labs provides students and the community access to unique experiences: the Colby College Museum of Art, the finest college art museum in the country, and the Lunder Institute for American Art have made the College a nationally and internationally recognized center for art scholarship; DavisConnects prepares students for lifelong success by combining a forward-thinking liberal arts education with extensive internship, research, and global opportunities for all students regardless of their personal networks and financial circumstances; and the 350,000-square-foot Harold Alfond Athletics and Recreation Center, is the most advanced and comprehensive NCAA D-III facility in the country. In fall 2021, Colby opened the Davis Institute for Artificial Intelligence, the first such institute at a liberal arts college. Colby’s new Island Campus, consisting of Allen and Benner islands, gives Colby a significant presence on the coast of Maine for a wide range of academic programs and activities and undisturbed environments ideal for conducting interdisciplinary experiences.
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