Administrative Assistant IV
- Employer
- Dartmouth College
- Location
- New Hampshire, United States
- Salary
- Salary Not Specified
- Date posted
- May 10, 2022
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Community Relations & Institutional Outreach, Alumni Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
Position Details
Position Information
Posting date
04/26/2022
Closing date
Open Until Filled
Yes
Position Number
1128101
Position Title
Administrative Assistant IV
Department this Position Reports to
D-H/GSM Development and Alumni Engagement
Hiring Range Minimum
$20.25
Hiring Range Maximum
$25.25
SEIU Level
Not an SEIU Position
FLSA Status
Non-Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
Location of Position
21 Lafayette St. Lebanon, NH
Remote Work Eligibility?
Hybrid
Is this a term position?
No
If yes, length of term in months.
N/A
Is this a grant funded position?
No
Position Purpose
This role works in support of the missions of the Geisel School of Medicine at Dartmouth College and Dartmouth-Hitchcock. In doing so, they provide all types of administrative support to the departments of Advancement Administration, Strategic Engagement and others as assigned. Coordinates administrative activities that will increase department efficiency, expedite/coordinate the work of others, and ensure the smooth operation of these departments.
Description
Required Qualifications - Education and Yrs Exp
Associates plus 3+ years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
· Detail-oriented in preparing documents
· In-depth knowledge of office procedures
· Strong writing skills
· Exceptional organizational and planning skills, and ability to set and reset priorities
· Proficient with computer applications such as Microsoft Outlook, Word, and Excel
· Excellent communication & interpersonal skills with customer service focus
· Initiative, sound judgment, and ability to work independently
· Ability to maintain confidentiality
· Ability to work well within a team structure
· Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.
· Participates as a development team member in bringing a sense of humor and joy to their work and workplace.
·
Preferred Qualifications
· Bachelor’s degree preferred
Experience in a fundraising, public relations and/or academic medical center environment preferred
· Experience with The Raiser’s Edge or ADVANCE software preferred
Department Contact for Cover Letter and Title
Christine Andrews, Executive Director Advancement Administration
Talent Acquisition Consultant
Matt Browne
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Special Instructions to Applicants
All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment may result in Dartmouth in its sole discretion delaying your start date or rescinding its offer of employment.
Quick Link
https://searchjobs.dartmouth.edu/postings/62831
Key Accountabilities
Description
Calendar Management
· Manages, plans, and coordinates the details of leaders’ complex daily appointment calendars to ensure the most efficient use of their time; briefs members of the team on changes in schedules and on matters needing immediate attention.
· Proactively schedules weekly and monthly team meetings.
· Works with other departments to coordinate meeting schedules.
· Coordinates and schedules a variety of activities to support office functions and meetings. Interfaces with other departments to ensure the smooth, orderly, and efficient functioning of cross-departmental needs.
· Plans and coordinates travel itineraries and makes travel arrangements; processes reimbursement requests (post-travel and otherwise).
· Sets up conference calls, video conferences and webinars, registers office staff for webinars and seminars.
Percentage Of Time
30
Description
Committee/Meeting Participation
· Gathers information for meetings, coordinates items for the agenda, and distributes material to participants prior to the meeting.
· Attends and participates in various meetings as requested.
· Takes meeting minutes, prepares and distributes reports, and follows up on details to ensure timely and accurate dissemination of information.
Percentage Of Time
25
Description
Communication / Coordination
· Serves as primary point of contact for the teams they support and as a liaison with donors and prospects, requiring knowledge of office policies as well as the ability to represent the office to the institution and community.
· Prepares correspondence, proposals, reports, and other materials for submission to prospective donors; proofreads for accuracy, suggesting editorial changes where appropriate; assists in the creation and presentation of materials.
· Coordinates production of marketing materials with Communications/Engagement staff.
· Interacts regularly with a wide range of internal and external constituents and staff members and conveys information.
· Handles a variety of persons wishing to make appointments and effectively re-directs callers/visitors to the appropriate individual/office.
· Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
· Orients new staff and visitors to the office and the community.
Percentage Of Time
25
Description
Project Coordination
· Develops and implements project activities based on defined project scope and objectives.
· Sets and maintains project schedules and timelines; evaluates project effectiveness, then recommends and documents changes to policies and procedures.
· In conjunction with the Strategic Events team, will at times, provide assistance in arranging and coordinating schedules and itineraries, as well as logistical support for larger events (which may include occasional nights and weekends).Ensures security and confidentiality of sensitive information and material.
· Processes donor visit contact reports to The Raiser’s Edge and Advance data systems, provides Advancement Services with biographical data updates and new gift details when appropriate.
Percentage Of Time
20
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Talent Acquisition Consultant
- AbilityJOBS
- American Library Association
- CareerBuilder
- Chronicle of Higher Education
- Chronicle of Philanthropy
- Dartmouth College Employment Website
- Glassdoor
- Internal Employee Referral
- HERC
- Higher Ed Jobs
- Indeed
- Inside Higher Ed Jobs
- National Black MBA Association
- Recruit Military
- Prospanica
- Valley News
- Other (Please specify below)
- If you answered 'Other' to the above question, please specify
here
(Open Ended Question)
Required Documents
- Resume
- Cover Letter
Company
Employment at Dartmouth
Dartmouth welcomes individuals from diverse backgrounds, with varied experiences, and a range of talents, who are motivated to learn, develop, and achieve success.
Inspired by its unique New England setting, Dartmouth is dedicated to effecting positive change within a community where everyone collaborates to generate knowledge, engage with the global community, and enhance their personal growth and purpose.
Join a welcoming environment that fosters exploration and promotes teamwork. Here, you'll discover inclusive spaces, open opportunities, and a culture that values diverse identities and perspectives.
About Dartmouth
Liberal Arts at the Core
A vibrant, inclusive learning environment where students and faculty respond with research and innovation to the most pressing challenges of our time.
Dartmouth Stands Apart
A fusion of a renowned liberal arts college and a robust research university where students, faculty, and staff partner to take on the world’s greatest challenges.
Our Mission
Dartmouth educates the most promising students and prepares them for a lifetime of learning and of responsible leadership through a faculty dedicated to teaching and the creation of knowledge.
Videos
The College on the Hill
Take a four-season, 60 second tour of Dartmouth’s campus!
Take A Virtual Tour of Campus Video
The main Dartmouth campus stretches across 269 acres, including undergraduate and graduate schools, athletic and arts complexes, and nature preserves. Starting at Baker Tower, you can follow along for a virtual tour of the entire outdoor campus in just a few minutes.
Learn more about Dartmouth and the surrounding community at the following links:
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert