Contracts Analyst (3327)

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Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work.

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About the Department/Unit

The Procurement and Contracts Department (PCD) is the central purchasing and contract authority for American University. PCD is responsible for managing the procurement and contract process on a university-wide basis, including purchasing contracts and any other legal agreements associated with the acquisition of goods and services that support American University's educational, research, and business initiatives

Summary/Objective

Responsible for negotiation, coordination, monitoring and administration of all terms and conditions to procure necessary goods and services in support of the university, specifically for Construction and to a lesser extent for Facilities, under the direction of the Senior Contracts Manager – Facilities and Construction. This position reports to the Senior Contracts Manager in Procurement and Contracts.

Essential Functions

1. RFP, proposal and contract administration: Issue solicitations (RFP/RFQ/RFIs), evaluate proposals and negotiate, award, administer and close out contracts as appropriate. Efficiently and effectively coordinate and negotiations, proposal evaluation and on-going quality assessments, to contract necessary goods and services in support of internal clients, maintaining good customer relations with both internal customers and external partners & vendors.
2. Work closely with the procurement function to establish strategic vendor relationships. Planning and lead multiple construction projects under tight timeframes with a sense of urgency, measuring vendor performance, and ensuring a strong customer focused environment.

Work Environment

• Light travel may be required.

Position Type/Expected Hours of Work

• Full Time - 35 hours a week minimum.
• Sr. Coordinator/Analyst A.
• Exempt.

Required Education and Experience

• Bachelor's degree.
• 4-6 years of relevant experience.
• Experience required include strong interpersonal skills underscored with courteousness, tactfulness, and professionalism; effective written and verbal communications skills; strong analytical skills; ability to work independently and exercise good judgment and discretion in handling difficult, complex issues; strong organizational and multi-tasking capability that produces accurate, detail-oriented work in a timely manner to meet stringent deadlines; and proficiency with Microsoft computer programs/applications (e.g., Microsoft Office, Excel, Access, Outlook, Datatel, Workday and MS Project) in addition to the AIA related contracts and other templated contracts.

Additional Eligibility Qualifications

• Hiring offers for this position are contingent on successful completion of a background check.
• To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive .

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Current American University Employees

If you are a current employee at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC